Executive Assistant Job at North Carolina State University in Raleigh

Job Posting Information
Posting Number
PG194348SP

Internal Recruitment
No

Working Title
Executive Assistant

Anticipated Hiring Range
$60,000-$65,000

Work Schedule
Monday-Friday, 8am-5pm; occasional overtime may be heavy work loads and during Opening Weekend in August

Job Location
Raleigh, NC

Department
University Housing Administration

About the Department
The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State through three integrated components: academic affairs, student affairs, and University College.
NC State was named a great place to work in the 2022 Forbes annual survey as the best large employer in North Carolina. The Division of Academic and Student Affairs is the place to work for faculty and staff who are passionate about promoting the success of the whole student.
Unit Description: University Housing serves as a unit within DASA. University Housing is a comprehensive department that provides services and high-impact experiences for over 10,000 on-campus residents through residence life, residential learning, housing operations, facilities and business operations, administration and occupancy management and conference services. For more information regarding the mission, vision, and values of University Housing, we encourage applicants to review the University Housing website.

Essential Job Duties
At University Housing, you'll be part of a collaborative team dedicated to enhancing student life. As the Executive Assistant you get to play a key role in shaping the experience of students, staff, and families while working alongside professionals who value innovation, inclusion, and excellence.
Key Responsibilities include but are not limited to:

• Oversee day-to-day administrative operations, including supervising the University Housing front desk and the Housing Support Specialist.
• Act as the primary administrative contact, facilitating communication and coordination between departments and external stakeholders.
• Manage the Executive Director and AVC's calendar, schedule meetings, plan travel, and prepare materials to ensure they are well-equipped for all engagements.
• Research, prioritize, and address incoming issues on behalf of the AVC, collaborating with the Office of Student Life and Advocacy to triage and resolve student and parent concerns.
• Foster positive relationships with team members, students, parents, and external partners by demonstrating discretion, diplomacy, and excellent interpersonal skills.
• Handle confidential matters with integrity, attention to detail, and professionalism.
• Contribute to a supportive and welcoming environment by being proactive, compassionate, and approachable.

If you are highly organized, calm under pressure and you excel at handling sensitive issues with discretion and professionalism then we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.

Other Responsibilities

Qualifications
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Experience with maintaining and monitoring budgets.
• Related office management experience with increasing levels of responsibility.
• Ability to develop and manage databases and proficiency in the use of Microsoft Excel and Google
• Docs.
• Experience in editing informational materials (print and online publications) with knowledge of proper use of grammar and terminology.

Preferred Qualifications

• Previous office management experience with increasing levels of responsibility.
• Experience using PeopleSoft Financials and HR or similar systems.

Required License or Certification
N/A

Valid NC Driver's License required
No

Commercial Driver's License Required?
No

Recruitment Dates and Special Instructions
Job Open Date
12/05/2024

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
12/12/2024

Notice to Applicants
Please note that the work history on your resume, must also be included in your application.

Special Instructions
Please include a resume, cover letter and contact information for three professional references, of which one should be a current or recent supervisor.

Position Details
Position Number
00065538

Position Type
SHRA

Position Classification Band Title
Executive Assistant

Position Classification Band Level
Journey

Position Classification Salary Range
$ 37,306 - $ 86,062

Salary Grade Equivalency
GN10

Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00

Appointment
12 Month Recurring

Mandatory Designation - Adverse Weather
Mandatory - Adverse Weather

Mandatory Designation - Emergency Events
Mandatory - Fire/Explosions, Mandatory - Medical Emergencies, Mandatory - Hazardous Material Incidents, Mandatory - Transportation Accidents, Mandatory - Evacuations/Natural Hazards, Mandatory - Utilities/Infrastructure Failure, Mandatory - Threats of Violence/Terrorism/Interpersonal Emergencies

Time Limited Position
No

Time-Limited Appointment Length (if applicable)

Department Id
242201 - University Housing

AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.