State of Alaska
Legislative Secretary- House Records
State of Alaska, Juneau, Alaska, us, 99812
Salary:
$2,442.40 Biweekly
Location :
Juneau, AK
Job Type:
Full Time
Job Number:
L1094
Department:
Legislative Affairs
Opening Date:
11/13/2024
Closing Date:
Continuous
Position Open To:
Alaska Residents Only
Bargaining Unit:
Exempt
Range:
16
Job Description
The Legislative Affairs Agency is currently collecting an applicant pool for one or more House Records Secretary positions for the 34th Alaska State Legislature, First Session. This applicant pool will be maintained through January 31, 2025, and may be used to fill vacant positions in House Records as early as November 14, 2024 Duties and Responsibilities: Duties and responsibilities vary depending on office needs. They may include, but are not limited to, the following:
attending committee meetings and taking minutes reporting committee action transcribing recordings in the prescribed format maintaining meeting files and committee logs editing draft minutes and finalizing minutes to BASIS maintaining lines of communication with other support staff and committee aides maintaining office calendar serving as first point of contact within the office answering phones ordering supplies Knowledge, Skills and Abilities: Knowledge of the legislative process.
Ability to read, write, and command the English language. Type 7.5 hours per day. Ability to synthesize information, edit, and proof read in order to produce a set of minutes. Provide attention to detail. Ability to use research materials such as the Alaska Statutes. Ability to work independently and change duties in midstream. Strong computer skills; Proficiency with Microsoft Outlook, Word and Excel; Professional decorum and demeanor; Supervisor's Comments:
The House Records committee secretary position requires a very detail-oriented person, as there are many intricate procedures. Accuracy and the willingness to double-check details are critical. Furthermore, committee secretaries often have to change tasks in midstream. After committee secretaries are trained, they basically work independently with minimal direction. Although much work is performed independently, the position requires a team player as there will be times when a committee secretary must help complete minutes for other committees as assigned.
Employees of the House Records Office are subject to the employment policies, rules, and conditions of employment for legislative staff as adopted and amended by the legislature. Under Alaska Statute (AS 24.10.060), during legislative sessions employees must work as many hours as required by their supervisor and are on call seven days a week. It should also be noted that most often employees are required to work on legal holidays during the session. Overtime hours are uncompensated. The regular office hours for the House Records staff are from 8:00 a.m. to 5:00 p.m. Monday through Friday. However, on frequent occasions, committee secretaries are required to work evenings or weekends, or to come in for early meetings. Legislative Branch employees are subject to the provisions of the Legislative Ethics Act. This law and associated rules create some restrictions on our employees that may not necessarily be placed on other state employees. One should be aware that beyond the legal remedies for noncompliance, it is a condition of employment to comply with the Act. Minimum Qualifications
Graduation from high school or the equivalent.
Additional Required Information
Candidates are encouraged to provide a cover letter which will be used as a writing sample. This letter will demonstrate writing capabilities and display professional work experience and/or education.
Special Note:
This is a fully exempt job class under AS 39.25.110(3). Contact Information
Legislative Affairs Personnel 907-465-3854 personnelgroup@akleg.gov
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time served Twelve (12) paid holidays a year
$2,442.40 Biweekly
Location :
Juneau, AK
Job Type:
Full Time
Job Number:
L1094
Department:
Legislative Affairs
Opening Date:
11/13/2024
Closing Date:
Continuous
Position Open To:
Alaska Residents Only
Bargaining Unit:
Exempt
Range:
16
Job Description
The Legislative Affairs Agency is currently collecting an applicant pool for one or more House Records Secretary positions for the 34th Alaska State Legislature, First Session. This applicant pool will be maintained through January 31, 2025, and may be used to fill vacant positions in House Records as early as November 14, 2024 Duties and Responsibilities: Duties and responsibilities vary depending on office needs. They may include, but are not limited to, the following:
attending committee meetings and taking minutes reporting committee action transcribing recordings in the prescribed format maintaining meeting files and committee logs editing draft minutes and finalizing minutes to BASIS maintaining lines of communication with other support staff and committee aides maintaining office calendar serving as first point of contact within the office answering phones ordering supplies Knowledge, Skills and Abilities: Knowledge of the legislative process.
Ability to read, write, and command the English language. Type 7.5 hours per day. Ability to synthesize information, edit, and proof read in order to produce a set of minutes. Provide attention to detail. Ability to use research materials such as the Alaska Statutes. Ability to work independently and change duties in midstream. Strong computer skills; Proficiency with Microsoft Outlook, Word and Excel; Professional decorum and demeanor; Supervisor's Comments:
The House Records committee secretary position requires a very detail-oriented person, as there are many intricate procedures. Accuracy and the willingness to double-check details are critical. Furthermore, committee secretaries often have to change tasks in midstream. After committee secretaries are trained, they basically work independently with minimal direction. Although much work is performed independently, the position requires a team player as there will be times when a committee secretary must help complete minutes for other committees as assigned.
Employees of the House Records Office are subject to the employment policies, rules, and conditions of employment for legislative staff as adopted and amended by the legislature. Under Alaska Statute (AS 24.10.060), during legislative sessions employees must work as many hours as required by their supervisor and are on call seven days a week. It should also be noted that most often employees are required to work on legal holidays during the session. Overtime hours are uncompensated. The regular office hours for the House Records staff are from 8:00 a.m. to 5:00 p.m. Monday through Friday. However, on frequent occasions, committee secretaries are required to work evenings or weekends, or to come in for early meetings. Legislative Branch employees are subject to the provisions of the Legislative Ethics Act. This law and associated rules create some restrictions on our employees that may not necessarily be placed on other state employees. One should be aware that beyond the legal remedies for noncompliance, it is a condition of employment to comply with the Act. Minimum Qualifications
Graduation from high school or the equivalent.
Additional Required Information
Candidates are encouraged to provide a cover letter which will be used as a writing sample. This letter will demonstrate writing capabilities and display professional work experience and/or education.
Special Note:
This is a fully exempt job class under AS 39.25.110(3). Contact Information
Legislative Affairs Personnel 907-465-3854 personnelgroup@akleg.gov
Careers with the State of Alaska offer MANY benefits
The following information describes
typical
benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
Health insurance, which includes employer contributions toward medical/vision/dental
The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining)
The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other Benefits
Personal leave with an accrual rate increase based on time served Twelve (12) paid holidays a year