Russell Tobin is hiring: Executive Assistant in Eden Prairie

Brief Summary:

Our client is seeking a temporary Executive Assistant with exceptional communication, proactive planning, and organizational skills. In this role, you will support the Financial Officer (CFO) and their direct reports in a fast-paced, positive, and collaborative environment.

Responsibilities:

• Provide day-to-day administrative support with attention to detail and sound judgment.
• Communicate effectively with C-suite executives, their assistants, and colleagues.
• Manage the executive’s calendar and meeting scheduling, ensuring effective prioritization of conflicts.
• Proactively track deliverables and ensure deadlines are met.
• Coordinate with colleagues to gather necessary information and materials.
• Plan onsite meetings, managing logistics such as agendas, technology, virtual links, materials, and catering.
• Handle sensitive and confidential information with discretion.
• Coordinate domestic and international travel arrangements and expense reports.
• Maintain office organization, documentation, and supplies.
• Contribute to ad-hoc projects as needed.

Requirements:

• High school diploma or GED.
• 5+ years of administrative experience supporting C-suite executives, including calendar management, travel arrangements, expense reports, and event planning.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to handle multiple tasks with confidentiality and sensitivity.
• Proven track record of collaboration and teamwork in a professional environment.