Operations Coordinator

Description

Responsibilities:

• Prequalification monitoring: Send preliminary prequalification to new subs wanting to be added to our bid list; hired subs are required to submit online formal prequalification enrollment for corporate review.
• Assist with Monthly Pay Application process. Gather information for payment application. Prepare the application for payment, contact subcontractors regarding invoices, and verify billing vs. actual work complete and materials stored.
• Work with Subcontractors to assist them with Textura and submitting their monthly payment applications as it relates to their sworn statement
• Contact subcontractors as necessary to obtain shop drawings, samples, and outstanding contract documents. Assist with maintaining current shop drawing and working drawing log.
• Distribute submittal packages to appropriate parties as directed by project management. Document all submissions electronically and/or by hard copy, as applicable.
• Obtain insurance certificates from subcontractors and follow-up on non-compliant or expired certificates.
• Resource for employees on company best practices, software and processes (example; CMiC, Textura, Assurance, contracts, etc).
• On-board and train new employees on project management software and procedures.

Requirements

• Associates degree or equivalent combination of education and experience
• 2+ years related construction or administration experience preferred
• Initiative and a proactive approach to work to support project teams at the highest level possible.
• Ability to communicate effectively and work productively with others.
• Ability to prioritize and manage multiple priorities and deadlines.
• Strong attention to detail and the ability to produce work that is accurate, complete, and error-free is required.
• Other success factors include reliability, positive attitude, professionalism, and an eagerness to learn.
• Ability to use or learn project management software. CMiC and Textura experience preferred.
• Proficient in the use of computers and word processing, spreadsheet, presentation, and email software.

EOE/Minorities/Females/Vets/Disabled

#hlmgPandoLogic. , Location: Madison, WI - 53725