Director of Records and School Information Systems

Director of Records and School Information Systems

Job Type: Full Time

Entry Level

Job Description:

POSITION SUMMARY DESCRIPTION

The Director of Records and School Information Systems oversees and maintains the Student Information System (SIS) and all official student records, which includes the student/parent database, master scheduling, course registration, and official grades and transcripts, as well as the Learning Management System (LMS), which serves to document instructional plans, assignments, and grades. This position also is responsible for the oversight of the health room and front office staff, records management, and retention.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversee all School Information Systems products and services (PowerSchool SIS).
2. Oversee Learning Management System (Schoology).
3. Ensure accuracy of student grades and transcript processes and schedules.
4. Liaison with vendors to troubleshoot and build out training for staff and teachers.
5. Update information for new invitees, non-returning students, and school releases in the system.
6. Collaborate with administration to complete master schedules, registration, and within time-sensitive deadlines.
7. Update student and parent contact information regularly.
8. Academic Recordkeeping:
9. Create and maintain integrity of all official student files, records, transcripts, attendance, grades, etc.
10. Oversee all report cards, registration, and scheduling processes with administration.
11. Collaborate with admin and teachers to develop and implement best practices in grading and information systems management.
12. Intake school records (credits/grades) for students transferring to DMS.
13. Complete requests for unofficial and official transcripts.
14. Provide data updates for reports, as needed.
15. Records Management and Retention:
16. Supervise the management of the health room and front office staff.
17. Ensure confidentiality and compliance of student educational and health records to HIPAA and FERPA.
18. Manage official school records and files, including student grades, transcripts, health forms, legal records, test scores, etc., in collaboration with administration and other staff.
19. Develop records retention policy and processes.

EDUCATION & EXPERIENCE

1. Bachelor’s degree in education, technology, counseling, registrar, or related field required; Master’s degree preferred.
2. High level of technology competency in word processing, spreadsheet, and database management.
3. Extraordinary attention to detail, commitment to accuracy in all areas, and follow-through to meet deadlines and commitments.
4. Significant confidentiality responsibilities due to parents, students, and staff information.
5. Strong, positive interpersonal relationship skills between students, staff, parents, and community members.
6. Proven experience in multitasking in a collaborative environment, preferably in an educational setting.
7. Knowledge of records management, retention, HIPAA, FERPA, and school information systems.
8. Strong organizational and communication skills (both verbal and written) to balance demands of a multi-tasking position.
9. Other duties as assigned.

WORK SCHEDULE: 7:30am – 4:00pm Monday – Friday. Some after-hours and weekend work may be required.

Education: 4 Year Degree

Non-discriminatory Statement:

Damien Memorial School is an Equal Opportunity Employer committed to fostering a diverse, equitable environment in which faculty and staff can excel irrespective of race, color, national origin, sex, disability, age, genetic information, sexual orientation, gender identity/expression, marital status, or any other protected class covered by state and federal law. Damien Memorial School encourages applications from veterans and individuals with disabilities. A pre-employment background investigation is performed on candidates selected for employment.