Event Coordinator

Event Coordinator Description University of Colorado Anschutz Medical Campus Department: Office of Advancement Job Title: Event Coordinator Position #: 00760493 - Requisition #: 35732 Job Summary: Position Emphasis: Supervision Received: Supervision Exercised: Examples of Work Performed Event Logistics - 60% Serve as project lead for events for the Alumni Relations team consisting of up to 25-30 events a year, while working closely with Alumni Program Managers on content and program when appropriate. Manage all aspects of assigned events, including venue research and contracting, production of all materials for the event (including content creation and design input), management of invite lists and RSVP's (that could include online registration system and acceptance of payments in accordance with fiscal policies management of on-site production of the event and post event details, and nametags. Manage vendor relationships; including negotiation of contracts with vendors, management of vendor relationships beyond contract completion, coordination and maintaining of healthy working relationships with vendors including, but not limited to: caterers, florists, event rentals, print shops, parking, community members, and department/unit representatives. Serve as lead for event volunteers, including coordination and management of event volunteers (including training), development of briefing materials for leadership and analysis of the success of the event. Manage a budget for each event, including setting the budget and tracking and reconciling event expenses. Event Process - 30% Manage the event process for alumni events, both signature and non-signature, including launch meetings, event update meetings, and tracking success metrics. Research and implement best practices on how to run the event effectively. Partner with the Alumni Relations Administrative Assistant to support successful execution of events. Gather event information internally, participate in event brainstorming and evaluate if the event should move forward in the planning process. Serve as the liaison between the Philanthropic Implementation and Engagement team and the Alumni Relations team. Provide proactive event updates to alumni partners (Both staff and external individuals) before, during and after events. Manage the monthly events calendar and communicate upcoming events to the wider Advancement office. General Duties- 10% Serve as a member of Office of Advancement, including supporting team projects when needed. Support development events in the Office of Advancement when needed, mostly day of support. Other duties as assigned. Work Location: Why Join Us: Why work for the University? Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 10/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service Diversity and Equity: Qualifications: Minimum Qualifications: A bachelor's degree from an accredited institution and 1 year of professional level experience in event planning and/or event support. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis. Preferred Qualifications: 2-4 years of professional level experience in event planning and/or event support. Experience planning high profile events focused on alumni community building and increasing awareness of the priorities of the campus ranging in size from 5-500+ attendees. Experience working in education, development, non-profit and/or healthcare industries. Experience with online event registration including ticketed events. Competencies: Ability to communicate effectively, both in writing and orally. Excellent organizational and task management skills Exercises polite persistence to move projects and events forward. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution. Demonstrated ability to project manage. Outstanding customer service skills. Demonstrated commitment and leadership ability to advance diversity and inclusion. Ability to manage all aspects of event planning and related finances, Ability to track and manipulate event data Ability to work nights and weekends as needed per event schedule How to Apply: A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary) Curriculum vitae / Resume Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Screening of Applications Begins: Anticipated Pay Range: ADA Statement: Background Check Statement: Vaccination Statement: Job Category Primary Location Schedule Posting Date Unposting Date To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=35732&lang=en (https://apptrkr.com/5876136) Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/) Event Coordinator - 35732 University Staff Jobs in this career family involve building relationships with external parties for the purposes of information sharing and facilitation of strategic partnerships. Functions include government relations, alumni relations, commercial business relations, non-profit relations, and event planning/management. Reports to the Executive Strategist for Institutional Engagement No direct reports: Hybrid - this role is eligible for a hybrid schedule of 1-3 days per week on campus and as needed for in-person meetings. Philanthropy brings people together; it's a driving force in accelerating the pace of discovery, attracting and retaining excellent students and faculty, and delivering world-class prevention and care. At the Office of Advancement at the University of Colorado Anschutz Medical Campus, we put our passions to work. We have the privilege to collaborate with people who want to make a difference in the world - people who want to make an impact on humanity that may be felt long after they have passed. Our office exists to ensure stakeholders within and outside the university know, value, and support the important work being done on this academic medical campus.We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=5876136&targetURL=https://advantage.cu.edu/) . The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment. Applicants must meet minimum qualifications at the time of hire. For full consideration, please submit the following document(s): Questions should be directed to: Shannon Palombi, Shannon.Palombi@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5876136&targetURL=Shannon.Palombi@cuanschutz.edu) Applications will be accepted until finalists are identified, but preference will be given to complete applications received by January 3, 2025. Those who do not apply by this date may or may not be considered. The starting salary range (or hiring range) for this position has been established as $64,000-$68,000.The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5876136&targetURL=http://www.cu.edu/node/153125) The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5876136&targetURL=hr.adacoordinator@cuanschutz.edu) . The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees. CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5876136&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5876136&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) . Application Materials Required: Cover Letter, Resume/CV, List of References : External Relations : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 21560 - ADM-CHAN Advancement Anschutz : Full-time : Dec 16, 2024 : Ongoing Posting Contact Name: Shannon Palombi Posting Contact Email: Shannon.Palombi@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5876136&targetURL=Shannon.Palombi@cuanschutz.edu) Position Number: 00760493jeid-aa20b8f20ad94d4bb9f07bd5cf545a27 The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.