Howard County
Administrative Analyst II - County Administration - Staff Services
Howard County, Ellicott City, MD, United States
Salary : $75,903.00 - $146,160.00 Annually
Location : Ellicott City, MD
Job Type: Full Time
Job Number: 24-00763B
Department: County Administration
Opening Date: 12/27/2024
Closing Date: Continuous
POSITION SUMMARY/CLASS DESCRIPTION
Howard County:
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.
Howard County Government:
Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) - the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making.
What are we looking for?
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
What you'll like most about working at Howard County Government:
Performs professional level administrative work for the Deputy Chief Administrative Officer, the Assistant Chief Administrative Officer and the Legislative Coordinator.
CLASS DESCRIPTION:
Performs intermediate professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following, other related duties may be assigned:
Bachelor's degree and four (4) years of related experience; or equivalent combination of education and experience.
PREFERRED QUALIFICATIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and depth perception.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
CERTIFICATES, LICENSES AND REGISTRATIONS
Class C Maryland Driver's License or equivalent issued by state of residence.
ADDITIONAL INFORMATION:
TO APPLY: You must complete an employment application online to be considered for this recruitment. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted.
Selected candidates may be subject to drug screening, background screening, and reference checks.
At time of application, please submit a copy of any college degree, coursework, licenses, or certifications that you have referenced on your application. Applicants who have education obtained outside of the U.S. may need to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).
Howard County Government is not sponsoring employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.
Howard County is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The County prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at . Requests for accommodations should not be attached to the application.
HOWARD COUNTY GOVERNMENT
EXECUTIVE EXEMPT - BENEFIT SUMMARY
This is a summary of the benefits available to Howard County Executive Exempt employees who hold full-time benefited positions. Additional details are also available in the Employee Manual and in summary plan descriptions which are available in the Office of Human Resources. This is a summary only. All benefits are administered in accordance with the provisions of the specific plan document, contract, or County policy.
FLEXIBLE BENEFITS PLAN
Employees may enroll in the County's flexible benefits plan called CountyFlex. This flexible benefits plan provides the option to enroll in the following benefits: medical insurance (includes vision), dental insurance, supplemental life insurance, health care flexible spending account and dependent care flexible spending accounts. Employee contributions to these plans are made on a pre-tax basis. More detailed information on these plans is available in the Office of Human Resources or at our website at benefits.howardcountymd.gov.
GROUP TERM LIFE INSURANCE
Employees receive a group term life insurance benefit equal to two (2) times their annual salary at no cost. Accidental death and dismemberment coverage is included. The County pays the entire cost for this benefit. Employees may purchase additional coverage under the CountyFlex benefits plan.
PAID LEAVE BENEFITS
Annual and Disability Leaves are accrued each of 24 pay periods each year. Personal leave is credited on January 1st each year.
ANNUAL LEAVE: During the first 5 years of employment, employees accrue the equivalent of 16 days per year. From years 6 through 10, the accrual is the equivalent of 21 days per year. From year 11 on, the accrual is the equivalent of 26 days per year.
DISABILITY LEAVE: Employees accrue the equivalent of 1 day per month (12 days per year). There is no maximum accrual. This leave may be used for the disabling illness/injury of the employee, spouse or minor child or for a serious medical condition approved under the Family & Medical Leave Act (FMLA).
PERSONAL LEAVE: Employees receive 6 personal leave days each calendar year to be taken during the calendar year. Individuals hired after April 30th receive 4 days of personal leave that year; those hired after August 31st receive 2 days; and those hired after November 30th receive no personal leave for that year. Personal leave may not be carried over.
HOLIDAYS: Employees are paid for the following holidays:
New Year's Day; Martin Luther King, Jr. Day; President's Day; Good Friday; Memorial Day; Juneteenth; Independence Day; Labor Day; Indigenous People's Day; Veterans' Day; Thanksgiving Day and the Friday after; and Christmas Day.
OTHER PAID LEAVE: Other paid leave will be granted for approved jury duty, military leave, bereavement leave and official leave. Unpaid leave will be granted in accordance with FMLA.
RETIREMENT
Howard County sponsors a defined benefit retirement plan for its employees. Participation in the retirement plan is mandatory. Employees are required to make contributions to the plan, which are taken on a pre-tax basis. Contribution rates are dependent upon the plan in which the employee participates (the general plan, or police and fire employees plan). The County contributes an additional percentage sufficient to ensure that each plan is adequately funded. Complete details are available in the summary plan descriptions which are available from the Office of Human Resources.
SOCIAL SECURITY
Participation is mandatory. Employees contribute at the current established rate.
DEFERRED COMPENSATION
Employees are eligible to participate in an IRS 457(b) deferred compensation program. This plan allows employees to defer a portion of their income on a pre-tax basis, up to established IRS limits. Contributions and earnings are tax deferred until withdrawal from the plan.
EMPLOYEE ASSISTANCE PROGRAM
Employees experiencing problems that affect their personal lives and job performance may take advantage of confidential assessment and referral services.
EDUCATIONAL ASSISTANCE
Employees may apply for reimbursement for tuition costs after completion of 6 months of employment. Prior course approval is required. The maximum annual reimbursement is $1500 contingent upon County funding.
LONG TERM DISABILITY BENEFITS
Employees who have completed 6 months of service are enrolled in the LTD plan. After 6 months of disability, plan may pay 60% of base monthly pay up to $2500 per month. The County pays the entire cost of this benefit.
DISABILITY LEAVE BANK
Employees have established a Disability Leave Bank to which employees may donate disability leave in order to be eligible to receive salary and benefit protection when they are absent due to a serious disabling illness or injury and have exhausted all accrued leave. Employees are eligible to join the Bank after having completed 1 year of employment. Administration of the Bank, including the review and approval of claims for grants of
time, is handled in accordance with the Bank's Rules and Regulations which are available in the Office of Human Resources.
VOLUNTARY BENEFIT OPTIONS
Employees may enroll in long term care insurance, critical illness insurance, short term disability income protection, universal life insurance, discounted auto/homeowner's insurance and group prepaid legal programs.
DIRECT DEPOSIT
Employees may elect to have payroll checks deposited directly into the bank account of their choice. Contact the Office of Human Resources to receive forms to take advantage of this convenient banking option.
CREDIT UNION: Employees may participate in the Tower Federal Credit Union through payroll deductions. Loans are also available to qualified applicants.
01
Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The submitted electronic document must outline accurate dates to include (month and year) in association with each work history entry. Vague descriptions of experience will not be considered. Please include all pertinent experience in your application to include, full or part time, volunteer, military, acting capacity, or any other such work history that is applicable to the position for which you wish to be considered. Descriptions of duties that state "see resume" will negatively impact your candidacy as resumes cannot be substituted in lieu of a completed application. Applicants will not be contacted for clarification or additional information.
02
Do you possess a Bachelor's Degree and four (4) years of related experience and/or training?
03
If you possess four (4) years of related experience and/or training, please explain where you acquired this experience include your employer, position title, dates of employment, and position responsibilities. Be advised that "See Resume" is not an adequate response.
04
Do you possess experience performing professional level administrative work at the executive level?
05
If you possess experience performing professional level administrative work at the executive level, please explain where you acquired this experience include your employer, position title, dates of employment, and position responsibilities. Be advised that "See Resume" is not an adequate response.
06
Do you possess experience tracking and analyzing legislative work in the public sector?
07
If you possess experience tracking and analyzing legislative work in the public sector, please explain where you acquired this experience include your employer, position title, dates of employment, and position responsibilities. Be advised that "See Resume" is not an adequate response.
08
How did you hear about this position?
09
If you indicated "Job Fair" or "Other" in the previous question, please indicate which job fair you attended and specifically how you became aware of this position. Otherwise, indicate "N/A" (Not Applicable).
10
Are you proficient in using Microsoft Office Suite?
11
Do you possess a valid driver's license?
12
I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts.
13
I certify that the information submitted in this application is true and correct to the best of my knowledge. I understand that providing false, erroneous, and/or misleading information may result in elimination from the hiring process and termination of employment if hired.
Required Question
Location : Ellicott City, MD
Job Type: Full Time
Job Number: 24-00763B
Department: County Administration
Opening Date: 12/27/2024
Closing Date: Continuous
POSITION SUMMARY/CLASS DESCRIPTION
Howard County:
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.
Howard County Government:
Howard County Government is a leader in innovation, best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024, Howard County Government received a record-breaking 63 Achievement Awards from the National Association of Counties (NACo) - the most awards in the state of Maryland, and the fifth highest in the nation, as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policy making.
What are we looking for?
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
What you'll like most about working at Howard County Government:
- We are committed to workplace excellence in every area of County government.
- We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
- We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
- As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.
Performs professional level administrative work for the Deputy Chief Administrative Officer, the Assistant Chief Administrative Officer and the Legislative Coordinator.
CLASS DESCRIPTION:
Performs intermediate professional level administrative work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following, other related duties may be assigned:
- Manages a system to track the status of legislation.
- Serves as point of contact for Executive staff as to status of legislation.
- Tracks and analyzes legislation filed by the County Council.
- May perform initial drafts of routine legislation, amendments, resolutions, and appointments.
- As directed, ensures that testimony has been received for legislative items and reviews testimony.
- Attends work sessions and monthly meetings, as directed.
- Makes copies for pre-file, compiles filed legislation into books for senior staff and maintains legislative files.
- Distributes passed legislation to impacted parties.
- Performs initial drafts of decisions of the Personnel Officer designee, as assigned. Handles scheduling of Step 4 grievances and appeal hearings.
- Performs administrative work in scheduling labor/management meetings and compiling of the contract negotiation process and collective bargaining agreements.
- Assists with the input of budget data into the budget system, SAP and grants management.
- Assists in coverage for the front desk administrative aide.
Bachelor's degree and four (4) years of related experience; or equivalent combination of education and experience.
PREFERRED QUALIFICATIONS:
- Bachelor's degree
- Proficient in Excel/Word/Adobe
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before customers or employees of organization.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and depth perception.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
CERTIFICATES, LICENSES AND REGISTRATIONS
Class C Maryland Driver's License or equivalent issued by state of residence.
ADDITIONAL INFORMATION:
TO APPLY: You must complete an employment application online to be considered for this recruitment. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted.
Selected candidates may be subject to drug screening, background screening, and reference checks.
At time of application, please submit a copy of any college degree, coursework, licenses, or certifications that you have referenced on your application. Applicants who have education obtained outside of the U.S. may need to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).
Howard County Government is not sponsoring employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.
Howard County is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The County prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at . Requests for accommodations should not be attached to the application.
HOWARD COUNTY GOVERNMENT
EXECUTIVE EXEMPT - BENEFIT SUMMARY
This is a summary of the benefits available to Howard County Executive Exempt employees who hold full-time benefited positions. Additional details are also available in the Employee Manual and in summary plan descriptions which are available in the Office of Human Resources. This is a summary only. All benefits are administered in accordance with the provisions of the specific plan document, contract, or County policy.
FLEXIBLE BENEFITS PLAN
Employees may enroll in the County's flexible benefits plan called CountyFlex. This flexible benefits plan provides the option to enroll in the following benefits: medical insurance (includes vision), dental insurance, supplemental life insurance, health care flexible spending account and dependent care flexible spending accounts. Employee contributions to these plans are made on a pre-tax basis. More detailed information on these plans is available in the Office of Human Resources or at our website at benefits.howardcountymd.gov.
GROUP TERM LIFE INSURANCE
Employees receive a group term life insurance benefit equal to two (2) times their annual salary at no cost. Accidental death and dismemberment coverage is included. The County pays the entire cost for this benefit. Employees may purchase additional coverage under the CountyFlex benefits plan.
PAID LEAVE BENEFITS
Annual and Disability Leaves are accrued each of 24 pay periods each year. Personal leave is credited on January 1st each year.
ANNUAL LEAVE: During the first 5 years of employment, employees accrue the equivalent of 16 days per year. From years 6 through 10, the accrual is the equivalent of 21 days per year. From year 11 on, the accrual is the equivalent of 26 days per year.
DISABILITY LEAVE: Employees accrue the equivalent of 1 day per month (12 days per year). There is no maximum accrual. This leave may be used for the disabling illness/injury of the employee, spouse or minor child or for a serious medical condition approved under the Family & Medical Leave Act (FMLA).
PERSONAL LEAVE: Employees receive 6 personal leave days each calendar year to be taken during the calendar year. Individuals hired after April 30th receive 4 days of personal leave that year; those hired after August 31st receive 2 days; and those hired after November 30th receive no personal leave for that year. Personal leave may not be carried over.
HOLIDAYS: Employees are paid for the following holidays:
New Year's Day; Martin Luther King, Jr. Day; President's Day; Good Friday; Memorial Day; Juneteenth; Independence Day; Labor Day; Indigenous People's Day; Veterans' Day; Thanksgiving Day and the Friday after; and Christmas Day.
OTHER PAID LEAVE: Other paid leave will be granted for approved jury duty, military leave, bereavement leave and official leave. Unpaid leave will be granted in accordance with FMLA.
RETIREMENT
Howard County sponsors a defined benefit retirement plan for its employees. Participation in the retirement plan is mandatory. Employees are required to make contributions to the plan, which are taken on a pre-tax basis. Contribution rates are dependent upon the plan in which the employee participates (the general plan, or police and fire employees plan). The County contributes an additional percentage sufficient to ensure that each plan is adequately funded. Complete details are available in the summary plan descriptions which are available from the Office of Human Resources.
SOCIAL SECURITY
Participation is mandatory. Employees contribute at the current established rate.
DEFERRED COMPENSATION
Employees are eligible to participate in an IRS 457(b) deferred compensation program. This plan allows employees to defer a portion of their income on a pre-tax basis, up to established IRS limits. Contributions and earnings are tax deferred until withdrawal from the plan.
EMPLOYEE ASSISTANCE PROGRAM
Employees experiencing problems that affect their personal lives and job performance may take advantage of confidential assessment and referral services.
EDUCATIONAL ASSISTANCE
Employees may apply for reimbursement for tuition costs after completion of 6 months of employment. Prior course approval is required. The maximum annual reimbursement is $1500 contingent upon County funding.
LONG TERM DISABILITY BENEFITS
Employees who have completed 6 months of service are enrolled in the LTD plan. After 6 months of disability, plan may pay 60% of base monthly pay up to $2500 per month. The County pays the entire cost of this benefit.
DISABILITY LEAVE BANK
Employees have established a Disability Leave Bank to which employees may donate disability leave in order to be eligible to receive salary and benefit protection when they are absent due to a serious disabling illness or injury and have exhausted all accrued leave. Employees are eligible to join the Bank after having completed 1 year of employment. Administration of the Bank, including the review and approval of claims for grants of
time, is handled in accordance with the Bank's Rules and Regulations which are available in the Office of Human Resources.
VOLUNTARY BENEFIT OPTIONS
Employees may enroll in long term care insurance, critical illness insurance, short term disability income protection, universal life insurance, discounted auto/homeowner's insurance and group prepaid legal programs.
DIRECT DEPOSIT
Employees may elect to have payroll checks deposited directly into the bank account of their choice. Contact the Office of Human Resources to receive forms to take advantage of this convenient banking option.
CREDIT UNION: Employees may participate in the Tower Federal Credit Union through payroll deductions. Loans are also available to qualified applicants.
01
Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The submitted electronic document must outline accurate dates to include (month and year) in association with each work history entry. Vague descriptions of experience will not be considered. Please include all pertinent experience in your application to include, full or part time, volunteer, military, acting capacity, or any other such work history that is applicable to the position for which you wish to be considered. Descriptions of duties that state "see resume" will negatively impact your candidacy as resumes cannot be substituted in lieu of a completed application. Applicants will not be contacted for clarification or additional information.
- I have read and understand the language outlined above.
02
Do you possess a Bachelor's Degree and four (4) years of related experience and/or training?
- Yes
- No
03
If you possess four (4) years of related experience and/or training, please explain where you acquired this experience include your employer, position title, dates of employment, and position responsibilities. Be advised that "See Resume" is not an adequate response.
04
Do you possess experience performing professional level administrative work at the executive level?
- Yes
- No
05
If you possess experience performing professional level administrative work at the executive level, please explain where you acquired this experience include your employer, position title, dates of employment, and position responsibilities. Be advised that "See Resume" is not an adequate response.
06
Do you possess experience tracking and analyzing legislative work in the public sector?
- Yes
- No
07
If you possess experience tracking and analyzing legislative work in the public sector, please explain where you acquired this experience include your employer, position title, dates of employment, and position responsibilities. Be advised that "See Resume" is not an adequate response.
08
How did you hear about this position?
- NEOGOV/GOVT Jobs
- Maryland Association of Counties
- National Association of Counties
- Indeed
- Employee Referral
- Handshake
- Career Fair
- Other
09
If you indicated "Job Fair" or "Other" in the previous question, please indicate which job fair you attended and specifically how you became aware of this position. Otherwise, indicate "N/A" (Not Applicable).
10
Are you proficient in using Microsoft Office Suite?
- Yes
- No
11
Do you possess a valid driver's license?
- Yes
- No
12
I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts.
- I have read and understand the language outlined above.
13
I certify that the information submitted in this application is true and correct to the best of my knowledge. I understand that providing false, erroneous, and/or misleading information may result in elimination from the hiring process and termination of employment if hired.
- I have read and understand the language outlined above.
Required Question