Cambridge Associates
Events Coordinator
Cambridge Associates, Boston, MA, United States
Firm Overview:
We are a leading global investment firm and aim to help endowments & foundations, pension plans, and high net worth private clients implement and manage custom investment portfolios that generate outperformance and enable them to maximize their impact on the world. Working alongside its early clients, Cambridge Associates pioneered the strategy of high-equity orientation and broad diversification, which since its inception in the 1980s has been a primary driver of performance for institutional investors. Today, we deliver a range of portfolio management services, including outsourced CIO, non-discretionary portfolio management, investment staff extension, and asset class mandates. Cambridge Associates maintains offices in major financial centers across the globe, with headquarters in Boston, MA.
Working with some of the world's most sophisticated institutional investors, we bring a deep knowledge of portfolio management best practices to the clients we serve and select our colleagues with great attention to their potential to become a valuable member of a collaborative, intelligent and hard-working team.
Position Summary:
The Events Coordinator will play a key role in supporting the operations of the Strategic Events team and serve as a resource to the team. Duties will include execution of all administrative tasks, including scheduling meetings, preparing materials, budgeting, managing vendors, and supporting events onsite.
Primary Responsibilities:
• Manage team calendar including internal and external coordination
• Prepare travel arrangements for Strategic Events team, including coordination of site visits
• Manage the RFP process for events, including drafting and distributing RFPs as well as reviewing proposals
• Source and maintain vendor relationships
• Prepare materials for meetings and events, including printing name badges, reviewing presentations and printing materials
• Prepare expense reports
• Partner with Sales to gather contact lists for events
• Manage multiple vendors, including venues, destination management companies, AV, transportation, etc.
• Draft communications as needed for events including invitations, confirmation letters, reminders, information sheets, travel logistics, conference binders, etc.
• Work on projects in CVENT (event management platform) including communications, websites, and registration
• Ensure the firm's brand standards are applied to all correspondence, presentations, and reports
• Assist and support team members as needed in planning events
Qualifications and Skills:
• BS/BA Required
• Two years or more of administrative event experience
• Ability to travel 30% of the time (some weekend travel included) to events and perform on site activities required.
• A keen attention to detail
• Ability to manage multiple projects on tight deadlines in a fast-paced and sometimes pressured environment
• Candidate must have the ability to remain calm in stressful situations and be a problem solver
• Candidate should bring an enthusiastic, can-do attitude to a highly productive team
• Candidate must be proficient with MS Office
• Experience using Cvent is preferred
• Candidate must have the ability to effectively communicate with clients and all staff levels in a service-oriented environment
• Candidate should be comfortable taking ownership of projects and working both independently and in a collaborative team setting
• Be flexible in assuming new responsibilities as they arise
• Ability to maintain confidentiality, exercise judgment, and make decisions to promote smooth workflow, which requires a strong overall knowledge of Events team operations
Cambridge Associates is an equal opportunity employer. Diversity and inclusion are essential elements of our culture. We are committed to fostering an environment where individual perspectives, backgrounds, and life experiences make the firm a great place to work and result in a more satisfying client experience.
We are a leading global investment firm and aim to help endowments & foundations, pension plans, and high net worth private clients implement and manage custom investment portfolios that generate outperformance and enable them to maximize their impact on the world. Working alongside its early clients, Cambridge Associates pioneered the strategy of high-equity orientation and broad diversification, which since its inception in the 1980s has been a primary driver of performance for institutional investors. Today, we deliver a range of portfolio management services, including outsourced CIO, non-discretionary portfolio management, investment staff extension, and asset class mandates. Cambridge Associates maintains offices in major financial centers across the globe, with headquarters in Boston, MA.
Working with some of the world's most sophisticated institutional investors, we bring a deep knowledge of portfolio management best practices to the clients we serve and select our colleagues with great attention to their potential to become a valuable member of a collaborative, intelligent and hard-working team.
Position Summary:
The Events Coordinator will play a key role in supporting the operations of the Strategic Events team and serve as a resource to the team. Duties will include execution of all administrative tasks, including scheduling meetings, preparing materials, budgeting, managing vendors, and supporting events onsite.
Primary Responsibilities:
• Manage team calendar including internal and external coordination
• Prepare travel arrangements for Strategic Events team, including coordination of site visits
• Manage the RFP process for events, including drafting and distributing RFPs as well as reviewing proposals
• Source and maintain vendor relationships
• Prepare materials for meetings and events, including printing name badges, reviewing presentations and printing materials
• Prepare expense reports
• Partner with Sales to gather contact lists for events
• Manage multiple vendors, including venues, destination management companies, AV, transportation, etc.
• Draft communications as needed for events including invitations, confirmation letters, reminders, information sheets, travel logistics, conference binders, etc.
• Work on projects in CVENT (event management platform) including communications, websites, and registration
• Ensure the firm's brand standards are applied to all correspondence, presentations, and reports
• Assist and support team members as needed in planning events
Qualifications and Skills:
• BS/BA Required
• Two years or more of administrative event experience
• Ability to travel 30% of the time (some weekend travel included) to events and perform on site activities required.
• A keen attention to detail
• Ability to manage multiple projects on tight deadlines in a fast-paced and sometimes pressured environment
• Candidate must have the ability to remain calm in stressful situations and be a problem solver
• Candidate should bring an enthusiastic, can-do attitude to a highly productive team
• Candidate must be proficient with MS Office
• Experience using Cvent is preferred
• Candidate must have the ability to effectively communicate with clients and all staff levels in a service-oriented environment
• Candidate should be comfortable taking ownership of projects and working both independently and in a collaborative team setting
• Be flexible in assuming new responsibilities as they arise
• Ability to maintain confidentiality, exercise judgment, and make decisions to promote smooth workflow, which requires a strong overall knowledge of Events team operations
Cambridge Associates is an equal opportunity employer. Diversity and inclusion are essential elements of our culture. We are committed to fostering an environment where individual perspectives, backgrounds, and life experiences make the firm a great place to work and result in a more satisfying client experience.