Office Manager

Falcon Rappaport & Berkman, LLP is a rapidly growing, multi-practice firm with offices in Rockville Centre, Manhattan, Great Neck and Boca Raton, FL and Orange County, CA. We are currently seeking a full- time office manager for our Rockville Centre office to assist in the day to day organization and administration of the office.  Experience with all MS Office Suite applications is required. They must be a great multi-tasker with strong written and spoken communication skills and have a pleasant can-do attitude. Law office experience preferred but not required.
 

Job duties include but are not limited to:

• Coordinate with landlord to address any issues in the office space
• Assisting administrators in preparing documents for mailing as needed
• General IT support for in house staff
• Office event planning (internal events and coordinate lunches)
• Responsible for the set up and break down of meetings including staff lunch/ breakfast as needed
• Keeping track and maintaining inventory of file room, supply closet and kitchen
• Directly oversee and manage administrative staff; ensure efficiency 
• Maintain contact list, initials listing and list of admin duties
• Coordinate with vendors - VOIPx, SOS Copier Systems, and any other vendors servicing our RVC office.
  o    Ensure that all invoices for our vendors and paid on time.
  o    Manage contract and price negotiations with office vendors and service providers.

• Required: This position is strictly in office Monday to Friday.
• Required: Proficiency with Microsoft Office Suite. Expert-level knowledge strongly preferred.
• Required: Superior organizational, time management, and verbal and written communication skills, ability to handle confidential information.
• Required: 2+ years working in a professional setting. 
• Strongly Preferred:  Law firm experience.
• Preferred: Completion of a college-level or higher degree.
• Experience with Clio a plus.
• Fluency in any language other than English a plus.

Preferred experience
Drivers license required

Perks
•    Robust benefits package, including group life and disability insurance for every employee, health insurance, dental insurance, vision insurance, paid time off, parental leave, 401(k) match up to 4%, contribution toward health insurance premiums.
•    Complementary gym membership for you and your spouse, streaming service reimbursement (i.e. Netflix); wholesale club reimbursement (i.e. Costco).
•    Transparent communication across the department and the firm at large.
•    Encouragement of continuing education (both presenting and attending), networking, and suggestions to improve firm operations.
 

Job Type: Full-time

Compensation: Salary $60-$80K