Office Administrator

Job Details

Job Location
Canon Barcus - San Francisco, CA

Position Type
Full Time

Salary Range
$27.44 - $28.25 Hourly

Job Shift
Day

Description

SUMMARY OF DUTIES AND RESPONSIBILITIES:

The Office Administrator will support the organization to ensure smooth and effective everyday operations across the organization. Reporting into the Director of Facilities and Security, they will work to support a variety of projects and other needs.

SPECIFIC DUTIES:

• Manage agency wide Staples account. Monitor and manage inventory of office supplies; order and distribute office supplies as necessary.
• Vendor account management for organizational needs including cell phones, shredding services, off-site storage, etc.
• Receive and reconcile invoices.
• Reception duties, including answering telephones, greeting guests, logging mail/deliveries, and other duties as needed.
• Inventory of keys and fobs and distribution to employees.
• Maintain and update organization telephone directory.
• Track vehicle registration and maintenance.
• Prepare and write reports as needed.
• Support other positions as needed.
• Ensure postage meter is updated on a regular basis.

Qualifications

MINIMUM QUALIFICATIONS:

• At least five years of professional experience in a high-pressure, dynamic office environment, preferably in a customer service role.
• Outstanding commitment to the success of the role and the organization.
• High energy and initiative, and a drive for results; an ability to work with high levels of ambiguity and enjoy an active, fast-paced environment.
• Proactive, self-motivated, independent, resourceful/adaptable, and creative in the planning process. Able to manage multiple tasks and adjust quickly to changing priorities.
• Possesses a friendly attitude, customer service mentality, intellectual curiosity and a good sense of humor.
• Excellent independent judgment, de-escalation, and decision-making skills.
• Outstanding analytical and research skills.
• Effective follow-up skills including tracking, delegation, and management.
• Professional and discreet demeanor with good interpersonal skills. Ability to handle confidential information and require considerable use of tact, respect, discretion and judgement.
• Knowledge of and strong interest in using and learning about technology tools as well as experimenting with different technologies to improve efficiency in executing tasks.
• Exceptional verbal and written communication.
• Ability to follow direction and process precisely, attention to detail.
• Strong note-taking skills: the ability to clearly and accurately synthesize key points for later reference.
• Outstanding planning, organizing, and time management skills; ability to prioritize and manage multiple tasks in an extremely fast-paced and dynamic environment.

• Intermediate skill level with productivity and collaboration tools including Microsoft Office: Outlook, Word, PowerPoint, Excel, One Note; SharePoint and Google Apps (Gmail, calendar, docs, sheets).

OTHER:

Must secure finger image screening and annual TB screening. Must be able to meet physical requirements of the position which may include long periods at a desk and/or computer workstation and lifting or moving of up to 25 lbs. Must abide by ECS policy and procedures, including confidentiality.

ECS will consider for employment qualified applicants with arrest and conviction records as consistent with San Francisco's Fair Chance Ordinance.

ECS is an equal opportunity employer. Affirming diverse identities and lived experience, we strive to create an inclusive environment where all employees feel a sense of belonging.