Executive Assistant

Description ABOUT PUBLIC COUNSEL Public Counsel is a nonprofit public interest law firm dedicated to advancing civil rights and racial and economic justice, as well as to amplifying the power of our clients through comprehensive legal advocacy. Founded on and strengthened by a pro bono legal service model, our staff and volunteers seek justice through direct legal services, promote healthy and resilient communities through education and outreach, and support community-led efforts to transform unjust systems through litigation and policy advocacy in and beyond Los Angeles. Public Counsel operates eight legal projects: Children’s Rights, Community Development, Consumer Rights & Economic Justice, Homelessness Prevention, Immigrants’ Rights, Veterans’ Advancement, Gender Justice, and our impact litigation project, Opportunity Under Law. Public Counsel has a full-time staff of approximately 160. We are committed to building a diverse staff and encourage applications from people of color, people with disabilities, and people of all gender identities, gender expressions, and sexualities. We recognize the essential role of staff in achieving our goals, and we have set a long-term intention to provide competitive compensation, benefits, training, mentorship, and overall workplace wellness, making Public Counsel a leader among nonprofit law firms. POSITION OVERVIEW Public Counsel seeks an experienced and dynamic Executive Assistant to provide high-level administrative support to the CEO and Executive Team. The Executive Assistant will play a pivotal role in ensuring the efficient operation of the organization by managing the day-to-day activities of the executive office, maintaining strong communication across departments, and serving as a key liaison between the Executive Team, Public Counsel staff, a large Board of Directors, and external stakeholders. This is an excellent opportunity for a detail-oriented and proactive professional with strong communication skills to contribute to the mission of Public Counsel. ROLES & RESPONSIBILITIES Administrative Support for the CEO and Executive Team: Manage the calendars of the CEO and Executive Team, including scheduling meetings, appointments, and travel arrangements while ensuring efficient time management. Coordinate and provide logistical support for Executive Team, management, and all staff meetings and retreats, including preparing agendas, taking minutes as needed, and managing follow-ups. Handle correspondence on behalf of the CEO and Executive Team, including drafting, editing, and proofreading communications. Track deadlines, projects, and priorities, ensuring timely completion of tasks by the executive team. Prepare expense reports, reconcile credit card statements, assist with timekeeping, and handle related administrative tasks for the CEO and Executive Team. Operational and Organizational Support: Serve as a liaison between the Executive Team and staff, maintaining clear communication. Maintain and update organizational documents, records, databases, and filing systems. Support organizational initiatives, including coordinating events and meetings, overseeing special projects, and facilitating internal and external communications. Ensure successful event execution by coordinating with facilities and development teams and supporting logistics such as venue set-up, catering, and attendee communications. Provide support in preparing and proofreading documents for internal and external audiences as needed. Board Engagement and Support: Serve as the primary administrative liaison between the CEO and Executive Team and the Board of Directors. Coordinate all Board-related activities, including scheduling meetings, preparing agenda and notes templates, and distributing meeting materials. Assist in the planning and execution of Board retreats, committee meetings, and strategic planning sessions. Maintain organized and accurate records of Board documents, including resolutions, bylaws, and meeting records. Provide logistical and administrative support to Board committees, ensuring seamless communication and efficient operation. Project Management: Lead or participate in special projects and initiatives as assigned by the CEO or Executive Team, ensuring alignment with organizational goals. Monitor project timelines and milestones, providing regular updates to relevant stakeholders. Relationship Management: Maintain relationships with external stakeholders, including donors, community partners, and board members, ensuring professionalism and responsiveness in all interactions. Manage confidential information with discretion and a high level of professionalism. Represent Public Counsel’s executive office with a commitment to its values of justice, equity, and inclusion. ESSENTIAL JOB SKILLS AND ABILITIES At least 5 years of experience in a similar executive support role preferred, ideally in a nonprofit or legal environment. Bachelor’s degree or equivalent combination of education and work experience preferred. Ability to work a minimum of 2-3 days in-office as needed. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and virtual meeting platforms such as Zoom, as well as the ability to learn and navigate new technology. Experience using LegalServer, NetDocuments, and/or Paylocity is a plus. Familiarity with office management systems and procedures, including project management tools preferred. Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously. A detail-oriented mindset with a strong commitment to accuracy and quality. Experience working in fast-paced, high-stakes environments requiring sound judgment and adaptability. Experience managing sensitive or confidential information with the utmost professionalism and discretion. Demonstrated ability to anticipate the needs of executives and act proactively to address them. Strong written and verbal communication skills, including the ability to draft professional correspondence and reports. Strong interpersonal skills and proven ability to build and maintain strong working relationships with individuals at all organizational levels. A high degree of emotional intelligence, including self-awareness, empathy, and effective communication. Commitment to Public Counsel’s mission of advancing justice and equity. JOB TYPE AND BENEFITS Full-time/Non-exempt Salary range: $60,000 - $95,000 ($30.77 - $48.72 per hour) Non-Bargaining Public Counsel offers a competitive benefits package including: Medical coverage with an option for 100% employer-paid employee and dependent child(ren)’s premiums; buy-up options are available for other HMO and PPO coverage Dental and vision coverage Option to enroll in a Flexible Spending Account Employer-paid life insurance and disability plans Generous paid time off (per year): 15 accrued vacation days that increase to 20 days after 3 years of employment 12 accrued sick days that may be used for physical and mental health needs 2 personal observance days 11 paid holidays plus 2 one-week office closures (during the summer and winter) Up to 60 hours of compensatory time per calendar year (for exempt staff only) Additional benefits: 37.5 hour work week for all full-time employees 403(b) retirement plan with an elective employee contribution, and after a year of employment a discretionary employer contribution Free on-site parking or public transportation reimbursement $45 per pay period for employees who use non-English language skills to perform work duties Business phone Up to 6 months of parental leave Organizational and team wellness activities to build team cohesion and camaraderie Professional development support and opportunities HOW TO APPLY We value lived experiences and experiences working with clients across a range of settings. Please consider discussing such experiences in your cover letter, especially if they are not reflected in your resume. We strongly encourage interested candidates to apply no later than

January 20, 2025. PUBLIC COUNSEL VACCINATION POLICY AND COVID-19 PROTOCOLS Public Counsel requires vaccination against COVID-19

for all employees, including new hires

. Pursuant to federal and state laws, Public Counsel will provide reasonable accommodations to qualified employees with disabilities or sincerely held religious beliefs, unless doing so would pose an undue hardship.

Public Counsel is generally office-based, but remote work has been permitted during the pandemic. All employees with Public Counsel are required to work in the office

at least

one day per week, at the discretion of the head of department. This position requires additional in-office days, as noted above. This policy is subject to redesign by leadership. Public Counsel will work in a manner consistent with public health and local and state emergency orders. PUBLIC COUNSEL EEO POLICY Public Counsel is an Equal Opportunity Employer that does not discriminate against employees or prospective employees on the basis of union membership or activity, race, religious creed, religious observance, ethnicity, color, gender, sex, sexual orientation, gender identity, gender expression, genetic information or predisposition, military service, military and veteran status, pregnancy, child birth and related medical conditions, marital and family status, national origin, ancestry, age, medical conditions as defined by state or federal law, or disability, or any other basis prohibited by law. All qualified applicants with criminal histories will be considered in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our leadership team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities discipline, discharge and general treatment during employment.

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