Mass.gov
Executive Assistant
Mass.gov, Boston, Massachusetts, us, 02298
Who We Are:
The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition.
Who We Are as an Employer:
At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.
The Executive Office of Energy and Environmental Affairs has two openings for Executive Assistant positions to support its senior leadership including: Undersecretary for Environmental Justice & Equity; Undersecretary for Decarbonization and Resilience; Undersecretary for Energy; and Special Counsel for Federal and Regional Energy Affairs.
Primary duties will include: Managing schedules and ensuring leadership has all resources needed to be well prepared for meetings, travel, and the business affairs required for successful execution of events, meetings, and other initiatives. Coordinating with other leadership teams to develop briefing materials and prepare for events and meetings. Ensuring briefing materials, speeches, presentations, and other materials are completed in a timely manner so that the senior leader is prepared for meetings and events. Screening phone calls and visitors; ensuring responsive and timely communication with internal and external stakeholders. Responding to inquiries and routing to appropriate staff person or organization. Working closely with Chief of Staff, leadership within the Executive Office and its agencies, and other executive assistants on the planning and execution of special projects and public events. Assisting in the day-to-day management of the assigned office, including scheduling meetings, ensuring that phone calls, emails, or letters are responded to in an appropriate timeframe and in a professional manner. Meeting and greeting guests and visitors. Serving as the first line of contact to constituents, advocacy groups, and legislators when they contact the senior leader, and ensuring that all receive access to appropriate staff person and/or public information in a timely manner. Managing schedule, external invitations, and materials required for internal and external meetings. Managing incoming and outgoing communication, which may include confidential information. Creating and maintaining correspondence. Collecting and coordinating written documents for signature. Drafting correspondence, ensuring that the narrative is professional, timely, and of the highest quality. Managing in and out of state travel arrangements as needed; and assisting with processing Travel Authorization Forms (TAFs) and tracking travel expenses. Assisting Chief of Staff and other leadership teams with project implementation and administrative tasks as needed. Attending and supporting meetings by preparing agendas and taking notes. Duties may vary based on assignment. Preferred Experience: Ability to work independently Excellent organizational skills Ability to prioritize time-sensitive assignments Strong interpersonal skills Competence with Microsoft Office, Zoom, etc. A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in: business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience. II. An Associate's degree in a related field may be substituted for one (1) year of the required experience. III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience. IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience. V. A Doctorate degree in a related field may be substituted for the required experience. Comprehensive Benefits: When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics?
Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
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Primary duties will include: Managing schedules and ensuring leadership has all resources needed to be well prepared for meetings, travel, and the business affairs required for successful execution of events, meetings, and other initiatives. Coordinating with other leadership teams to develop briefing materials and prepare for events and meetings. Ensuring briefing materials, speeches, presentations, and other materials are completed in a timely manner so that the senior leader is prepared for meetings and events. Screening phone calls and visitors; ensuring responsive and timely communication with internal and external stakeholders. Responding to inquiries and routing to appropriate staff person or organization. Working closely with Chief of Staff, leadership within the Executive Office and its agencies, and other executive assistants on the planning and execution of special projects and public events. Assisting in the day-to-day management of the assigned office, including scheduling meetings, ensuring that phone calls, emails, or letters are responded to in an appropriate timeframe and in a professional manner. Meeting and greeting guests and visitors. Serving as the first line of contact to constituents, advocacy groups, and legislators when they contact the senior leader, and ensuring that all receive access to appropriate staff person and/or public information in a timely manner. Managing schedule, external invitations, and materials required for internal and external meetings. Managing incoming and outgoing communication, which may include confidential information. Creating and maintaining correspondence. Collecting and coordinating written documents for signature. Drafting correspondence, ensuring that the narrative is professional, timely, and of the highest quality. Managing in and out of state travel arrangements as needed; and assisting with processing Travel Authorization Forms (TAFs) and tracking travel expenses. Assisting Chief of Staff and other leadership teams with project implementation and administrative tasks as needed. Attending and supporting meetings by preparing agendas and taking notes. Duties may vary based on assignment. Preferred Experience: Ability to work independently Excellent organizational skills Ability to prioritize time-sensitive assignments Strong interpersonal skills Competence with Microsoft Office, Zoom, etc. A cover letter and resume must be submitted as part of the application process and attached “as relevant” to the requisition. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four (4) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in: business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience. II. An Associate's degree in a related field may be substituted for one (1) year of the required experience. III. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience. IV. A Graduate degree in a related field may be substituted for three (3) years of the required experience. V. A Doctorate degree in a related field may be substituted for the required experience. Comprehensive Benefits: When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics?
Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
#J-18808-Ljbffr