Commonwealth of Massachusetts
Program Coordinator II - Federal Grants Analyst
Commonwealth of Massachusetts, Boston, Massachusetts, us, 02298
An Official website of the Commonwealth of Massachusetts
ALERT
Effective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!
Job Description - Program Coordinator II - Federal Grants Analyst (24000AG3)
Who We Are
EEA (Revised and approved) The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family.
Description
The Department of Conservation and Recreation’s mission is to protect, promote and enhance our commonwealth of natural, cultural and recreational resources for the well-being of all. The DCR is steward to one of the largest and most diverse state parks systems in the nation which includes more than 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails, golf courses and parkways.
Job Opening
The Department of Conservation seeks applicants for a Program Coordinator II – Federal Grants Analyst to perform the following duties:
PURPOSE OF WORK
This position will provide grant management support to the Federal Grants Divisions within the Department of Conservation and Recreation’s Finance Office. This division ensures the efficient and effective tracking of federal grant applications, federal spending, Match documentation, and carries out federal reporting to ensure compliance with federal grant regulations. Federal grant processes are to be consistent across the agency.
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES
Reviews and analyzes data concerning federally funded grant programs in order to determine progress and effectiveness, to make recommendations for changes in DCR grant budgeting and processes to accomplish program objectives.
Provides technical assistance, advice and grant balance information to agency personnel and others concerning federally funded grant programs in order to exchange information, resolve problems and to ensure compliance with federal & state policies, procedures and standards for federal grants.
Assists Supervisor with federal grant applications and modifications to existing grants.
Work with Grants Managers to coordinate and monitor federal grant activities in order to ensure compliance with approved federal grants.
Assist with oversight of DCR’s Match & Federal Grant Budget databases, including the entry of new grant budgets into DCR’s MS Access “Federal Grant Budget” Database and Monthly Match Documentation as needed.
Acts as a liaison with various state and federal agencies in order to exchange information and/or to resolve problems.
Completes Federal Funding And Transparency Act (FFATA) Reporting monthly in accordance with FFATA, using the federal website for this purpose.
Uses multiple Federal Grant Management Systems for the purpose of entering performance reports, financial reports and reimbursement requests to meet federal reporting deadlines.
Using MMARS and/or the Commonwealth Information Warehouse (CIW), the Program Coordinator II runs queries to prepare Federal Financial Reports and Federal Reimbursement Requests periodically (monthly, quarterly or annually) for some of MA DCR’s federal grant awards.
Works with staff in federal grant unit to investigate and resolves any issues with Federal Cash Receipts with DCR Revenue, State Treasurer and State Comptroller Staff as needed, and communicate resolution to Federal Grant Unit and Revenue Director.
Using MMARS and/or the Commonwealth Information Warehouse (CIW), the Program Coordinator II queries periodic federal grant transactions as needed to identify out-of-balance ledgers (expenditures, receivables and revenue). Recommend corrective action for any discrepancies identified to the Federal Grant Coordinator and carry them out.
Attends meetings and conferences as required, maintains records; and prepares reports.
Assists Supervisor with both the Federal Disaster Documentation Process and Out of State Firefighting Billing as needed.
Attends staff meetings conferences and training sessions as needed.
Maintains records; and prepares reports as needed.
Performs related duties as assigned.
PREFERRED QUALIFICATIONS
Work experience and knowledge of federal grants.
Knowledge and experience working with and using Microsoft Office 365.
Knowledge and/or work experience using Commonwealth of Massachusetts finance systems such as MMARS (state accounting system), Commonwealth Information Warehouse (CIW), etc.
Knowledge and/or work experience with state and federal accounting cycles.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.
Primary Location United States-Massachusetts-Boston-10 Park Plaza
Job Administrative Services
Agency Department of Conservation & Recreation
Schedule Full-time
Shift Day
Job Posting Number of Openings 1
Salary : 67,349.36 - 89,075.48 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Moneesha Dasgupta - 6176450358
Bargaining Unit : 06-NAGE - Professional Admin.
Confidential : No
Potentially Eligible for a Hybrid Work Schedule : Yes
#J-18808-Ljbffr
ALERT
Effective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!
Job Description - Program Coordinator II - Federal Grants Analyst (24000AG3)
Who We Are
EEA (Revised and approved) The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family.
Description
The Department of Conservation and Recreation’s mission is to protect, promote and enhance our commonwealth of natural, cultural and recreational resources for the well-being of all. The DCR is steward to one of the largest and most diverse state parks systems in the nation which includes more than 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, skating rinks, trails, golf courses and parkways.
Job Opening
The Department of Conservation seeks applicants for a Program Coordinator II – Federal Grants Analyst to perform the following duties:
PURPOSE OF WORK
This position will provide grant management support to the Federal Grants Divisions within the Department of Conservation and Recreation’s Finance Office. This division ensures the efficient and effective tracking of federal grant applications, federal spending, Match documentation, and carries out federal reporting to ensure compliance with federal grant regulations. Federal grant processes are to be consistent across the agency.
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES
Reviews and analyzes data concerning federally funded grant programs in order to determine progress and effectiveness, to make recommendations for changes in DCR grant budgeting and processes to accomplish program objectives.
Provides technical assistance, advice and grant balance information to agency personnel and others concerning federally funded grant programs in order to exchange information, resolve problems and to ensure compliance with federal & state policies, procedures and standards for federal grants.
Assists Supervisor with federal grant applications and modifications to existing grants.
Work with Grants Managers to coordinate and monitor federal grant activities in order to ensure compliance with approved federal grants.
Assist with oversight of DCR’s Match & Federal Grant Budget databases, including the entry of new grant budgets into DCR’s MS Access “Federal Grant Budget” Database and Monthly Match Documentation as needed.
Acts as a liaison with various state and federal agencies in order to exchange information and/or to resolve problems.
Completes Federal Funding And Transparency Act (FFATA) Reporting monthly in accordance with FFATA, using the federal website for this purpose.
Uses multiple Federal Grant Management Systems for the purpose of entering performance reports, financial reports and reimbursement requests to meet federal reporting deadlines.
Using MMARS and/or the Commonwealth Information Warehouse (CIW), the Program Coordinator II runs queries to prepare Federal Financial Reports and Federal Reimbursement Requests periodically (monthly, quarterly or annually) for some of MA DCR’s federal grant awards.
Works with staff in federal grant unit to investigate and resolves any issues with Federal Cash Receipts with DCR Revenue, State Treasurer and State Comptroller Staff as needed, and communicate resolution to Federal Grant Unit and Revenue Director.
Using MMARS and/or the Commonwealth Information Warehouse (CIW), the Program Coordinator II queries periodic federal grant transactions as needed to identify out-of-balance ledgers (expenditures, receivables and revenue). Recommend corrective action for any discrepancies identified to the Federal Grant Coordinator and carry them out.
Attends meetings and conferences as required, maintains records; and prepares reports.
Assists Supervisor with both the Federal Disaster Documentation Process and Out of State Firefighting Billing as needed.
Attends staff meetings conferences and training sessions as needed.
Maintains records; and prepares reports as needed.
Performs related duties as assigned.
PREFERRED QUALIFICATIONS
Work experience and knowledge of federal grants.
Knowledge and experience working with and using Microsoft Office 365.
Knowledge and/or work experience using Commonwealth of Massachusetts finance systems such as MMARS (state accounting system), Commonwealth Information Warehouse (CIW), etc.
Knowledge and/or work experience with state and federal accounting cycles.
MINIMUM ENTRANCE REQUIREMENTS:
Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.
II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience.
III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.
Primary Location United States-Massachusetts-Boston-10 Park Plaza
Job Administrative Services
Agency Department of Conservation & Recreation
Schedule Full-time
Shift Day
Job Posting Number of Openings 1
Salary : 67,349.36 - 89,075.48 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Moneesha Dasgupta - 6176450358
Bargaining Unit : 06-NAGE - Professional Admin.
Confidential : No
Potentially Eligible for a Hybrid Work Schedule : Yes
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