Arts Program Coordinator

About the Organization Casita Maria is a youth, family, and community-serving organization in the Hunts Point/Longwood section of the South Bronx. We were established in East Harlem in 1934 by Claire and Elizabeth Sullivan and Sister Mary Imelda, who observed waves of Spanish-speaking people pouring in from Puerto Rico and in desperate need of services. While settlement houses were in place to address the needs of the poor, this population was made up of predominantly European immigrants. Seeing the disparity and isolation that Latinos were confronting, Claire, Elizabeth, and Sister Mary provided essential nutrition, housing, childcare, and educational support. What they could not know at the time is that they were championing social justice for what would become one of America’s most historically marginalized groups. Casita Maria’s mission is to enrich and elevate youth, families, and communities through arts, culture, and education. About the Position This is a task-oriented position requiring exceptional organizational and planning skills fueled by a passion for Arts, Culture, and Community. Reporting to the Artistic Director, the Arts Program Coordinator will be responsible for coordinating logistics to prepare for the production of the South Bronx Culture Festival, BronX BandA featuring Arturo O’Farrill concerts, exhibitions, murals, partner workshops and events, public programs, plus assist with culminating events for young artists participating in Casita Maria’s after-school and summer day camp programs. The Coordinator will hire, coordinate, and supervise additional seasonal event staff and vendors as needed. The Coordinator will work a flexible schedule including nights and weekends based on Department needs and event/program schedule. Flex time will be provided to balance the workload. The Coordinator will be supported by a team of professionals including the Executive Director, Artistic Director, Director of Education and Programs, Teaching and Therapeutic Artist Coordinator, Community Outreach and Family Engagement Coordinator, seasonal event staff, and vendors. Overall Responsibilities Coordinate the logistics and production of Casita Maria’s internal and external Arts programs, working with vendors, artists, seasonal event staff, and partners. Help create and follow a run of show during events. Track attendance for each program. Manage the Casita Maria Gallery by maintaining the space, booking and leading visits/tours, booking and coordinating gallery vendors, organizing opening and closing celebrations. Assist with BronX BandA by maintaining its music library, scheduling meetings, and setting up for rehearsals. Process Department invoices and track payments. Update Department calendars, schedule and coordinate all meetings, rehearsal dates, and program-specific space usage along with associated building requirements. Recruit, train and manage appropriate seasonal staff to support Arts programming, including but not limited to: event staff, installation crews, security. Order all supplies for the Department, keep track of inventory and deliveries, assembly as needed. Attend weekly check-in meetings with the Artistic Director to review upcoming tasks and to provide updates. The balance of the work week requires the Coordinator to work through a task list to prepare the Department for events and programs both short and long term. Represent Casita Maria at meetings and conferences related to Arts programs as needed. Attend professional development training as needed. Education and Experience Required Bachelor’s degree in a related field with a strong track record of 3-5 years of program management and production experience. Experience working with and supporting artists, including expertise in presenting culturally relevant and engaging visual and performing arts events in a community-based setting. Experience working in an office environment and in the field. Experience managing multiple projects, both short and long term simultaneously. Required Skills & Competencies Eager to work in a fast-paced arts and education-focused, event-based environment with an energetic, positive, and passionate team. Excellent project management skills and ability to meet deadlines while maintaining high quality work and attention to detail. Ability to prioritize tasks on a daily basis. Manage day-to-day tasks with ease while working on long-term tasks leading up to events/program launch. Must have excellent written, verbal, and interpersonal skills. Must be able to provide timely communications. Strong computer skills required with knowledge of Google Suite, Docusign, Zoom, as well as the ability to source materials and/or vendors. Ability to work collaboratively, quickly, and under pressure—with a sense of humor, integrity, and professionalism. Proactive, self-starter, highly motivated, detail-oriented, ability to work independently and in team settings plus manage multiple projects simultaneously. Must be flexible and adaptable in the workplace and during events. Must be able to make decisions and problem-solve in the moment while maintaining composure plus provide follow-up as needed. Basic audio tech skills or willingness to learn. Spanish language/writing skills a plus but not mandatory. Work Hours, Physical Requirements, and Working Conditions Generally, works weekdays 10am-6pm in an office, school, and community center environment. Early evenings and weekends will be assigned based on the event/program schedule at certain times during the year. Must be able to lift a minimum of 30 pounds. Will be required to move and set up furniture/supplies/equipment in a room or outdoor event space. Will require the use of a ladder. Will require standing for long periods of time. Will require walking, lifting, stooping, and bending. Will require working outdoor events during the hot summer months. Works in an office environment, plus outdoor and indoor event spaces both on and off-site. Frequently speaks, reads, writes, and uses a computer keyboard. Equal Employment Opportunity Casita Maria is an equal-opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction, or current employment status. We are deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from all backgrounds to apply.

Application Instructions / Public Contact Information Email a cover letter, resume, and three related work samples to

hr@casitamaria.org . Please put Arts Program Coordinator / Your Name in the subject line.

Application Deadline 01/17/2025

#J-18808-Ljbffr