Delaware Schools Consortium is hiring: Senior-Administrative Secretary in Newark

Position Type:
Secretarial /Clerical/Secretary

Date Posted:
12/30/2024

Location:
Smith (Jennie E.) Elementary School

Date Available:
Mutually Agreeable

Closing Date:
01/12/2025

District:
Christina School District POSITION: Senior-Administrative Secretary (Senior-State; Admin-Local)
LOCATION: Smith Elementary School

APPLICATION PROCEDURE: Interested applicants must complete an online application and submit (upload) a letter of interest, a resume, and three current (dated within one year), signed professional reference letters. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position.

SALARY: Salary schedule can be found on the district website: https://www.christinak12.org/cms/lib/DE50000539/Centricity/Domain/130/FY2024%20Secretaries.pdf

QUALIFICATIONS:

• High School Diploma or GED. Two years of applicable college or Business School education is desirable.
• Comprehensive knowledge of filing, accounting and recordkeeping procedures.
• Proficient in using computer applications such as Word and Excel.
• Proficient in using Google Doc's preferred.
• Experience with the Delaware First State Financials (FSF) preferred.
• Proficiency in both written and oral English and proofreading.
• Ability to coordinate workload to meet schedules/deadlines.
• Ability to make decisions, work under pressure, and to exercise good judgment, discretion and confidentiality in performance of duties.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record.
• Effective verbal and written communication skills.
• Proficiency in all E-School applications preferred.
• Must be able to stand and work continuously for a minimum of 4 hours per workday.
• Minimal amount of weight lifting required with assistance.
• Must be able to use arms and hands without restrictions to accommodate the physical, mobility, and ambulatory needs of students.
• Must report to work on time every work day, except as afforded by existing law.
• Must perform all duties as assigned during scheduled work day.
• Test Performance Standards:

Typing 45 wpm
Math 62% success rate
Proofreading 60% success rate
Excel: 60% success rate

PERFORMANCE RESPONSIBILITIES: The person in this position is responsible to the designated administrator(s) and performs secretarial duties in any or all of the following areas:

• Performs word processing assignments, e.g., correspondence, labels, bulletins, rosters, reports. Composes correspondence as requested by the administrator(s).
• Schedules appointments and maintains up-to-date calendars for administrator(s).
• Open, sorts, prioritized mail and other forms of communication.
• Perform receptionist duties and responds to requests for information/assistance.
• Maintains records and files.
• Order, maintain inventory and distribute office and instructional supplies/equipment.
• Operates appropriate office equipment.
• Receives, counts and secures money and records transactions as assigned by the administrator(s).
• Assumes responsibility for the duties involved with staff/student attendance reports and/or September 30th count.
• Assumes responsibility for tasks involved with student registration, withdrawals and data input.
• Prepares information and compiles reports to meet established schedules/deadlines.
• Assists the administrator(s) in in designated administrative tasks.
• Develops methods and procedures for effective performance of duties and office operation.
• Trains and supervises other clerical personnel, as required by the assignment.
• Exercises good judgment and confidentiality in conformance with District policy.
• Compiles and prepares budget and payroll information, purchase orders, requisition forms and other financial reports.
• Assumes responsibility for maintaining student cum files.
• Performs secretarial duties, as assigned by administrator(s).

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position

Christina School District
Human Resources Office
1899 S. College Avenue
Newark, DE 19702
PH: 302/552-2600
Website: www.christinak12.org

Employment is conditional upon receipt of an acceptable criminal background report, a negative TB test and a child abuse registry check showing you are not on the registry at any level

The Christina School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identity, or any other categories protected by federal, state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District, 1899 S. College Avenue, Newark, DE 19702; Telephone: (302) 552-2600.