HR Coordinator Job at University of Minnesota in St Paul
University of Minnesota, St Paul, MN, United States, 55130
About the Job
The Human Resource Department within the College of Liberal Arts supports more than 2,000 full-time and part-time staff and faculty is seeking to hire an HR Coordinator to help provide support to the CLA HR team and the three corridors within the College of Liberal Arts. This position will serve as a collaborative member of the CLA HR team to provide HR coordination within all facets of Human Resources. The HR Coordinator will work closely with the CLA HR Generalists and report directly to the Sr. HR Consultant.
This is a hybrid position, in-person work will be located on the Twin Cities campus.
To be considered for this position, please submit a resume and cover letter. Finalists will be asked to provide 3 references.
The budgeted pay range for this position:
$52,000 - $65,000
Recruitment, Hiring, Compensation, and Onboarding (60%)
Oversee inclusive hiring practices and strengthen the candidate experience through activities
such as:
* Collaborate with HR team members and supervisors to assess hiring needs, review staff
position descriptions, and provide guidance on appropriate job classifications.
* Review and approve position posting requests, including salary ranges, ensuring budget
and other approvals
* Support HR Generalists in formulating salary offers, ensuring they align with posted
ranges, internal equity, and candidates' experience.
* Conduct screening for minimum qualifications and prepare hiring letters for staff
positions not supported by full cycle recruiting services from OHR Talent Acquisition
("TA") (e.g., instructional staff, student workers, temp/casual employees)
* Partner with Talent Acquisition to develop and maintain screening, selection, and
interview tools, as well as communication templates, ensuring inclusiveness and
mitigating implicit bias.
* Initiate I-9 processes and assist in completion as a backup and during busy periods
(e.g., beginning of fall semester)
* Collaborate to create and provide templates and tools to support departments and
supervisors in carrying out positional onboarding
* Partner with CLA HR team colleagues to design and deliver new employee orientation
sessions, a new employee buddy program, and carry out collegiate onboarding
* Review job descriptions and provide recommendations for appropriate qualifications, and
job codes, and facilitate job posting for all classification levels.
* Create, determine, and place job advertisements based on the unique needs of each
position on external websites.
* Serve as an HR liaison during the recruitment process, ensuring compliance with
established policies and procedures, while recommending innovative strategies to attract
talent.
HR Operations and Project Coordinator (30%)
* Monitor graduate assistant appointments throughout the entry process.
* Manage onboarding and offboarding tasks, focusing on transactional and administrative
components.
* Provide support for the Performance Appraisal Tool (PAT) and troubleshoot related
issues.
* Support CLA staff to complete HR TDX requests (Authorization, Post, Hire, Modify, End)
* Assist in planning, executing, and supporting HR-related projects, ensuring alignment
with organizational objectives.
* Coordinates and maintains project documentation, including project plans, schedules,
budgets, and status reports.
* Collect and analyze data related to project metrics. Assists in preparing reports and
presentations for HR leadership and other stakeholders. Ensure all HR projects comply
with company policies, industry regulations, and legal requirements. Monitor project
outcomes to ensure they meet defined objectives and standards.
* Prepare and distribute project-related communications, including emails, reports, and
presentations.
* Act as a key contributor to broader HR initiatives, collaborating with leaders and
business partners on strategic priorities.
Other Duties (10%)
* Serve as a back-up resource for another HR Generalist, ensuring continuity of service
and support during absences or high-demand periods.
* Monitor and manage the HR email inbox, researching inquiries, and providing accurate
and timely follow-up in collaboration with HR team members, including Generalists and
Consultants.
* Performs record-keeping and clerical functions (e.g. scheduling, copying, faxing, filing,
collating, data entry, calculating, verifying, etc.) to support department staff
* Take on additional responsibilities and projects as assigned to support the goals and
objectives of the HR department.
Qualifications
Required Qualifications:
* BA/BS degree, or a combination of education and/or experience of at least four
* Proven ability to work effectively with individuals from diverse backgrounds, identities,
and cultures.
* Experience contributing to and thriving in a multicultural, inclusive workplace.
* Strong knowledge and practical application of employment laws and regulations,
including ADA, FLSA, FMLA, EEO, and other key statutes.
* Demonstrated customer-service orientation, with a focus on responsiveness and
relationship-building.
* Demonstrated excellent communication skills including verbal, written, and listening
* Proven ability to establish and maintain collaborative working relationships across all
organizational levels.
* Working knowledge of employment laws related to staffing, recruitment, and selection,
with the ability to ensure compliance and best practices.
Preferred Qualifications:
* Additional years of HR Generalist experience
* Demonstrated advocacy for diversity, equity, and inclusion
* Experience working in an academic environment
* PHR/SPHR certification
* Knowledge of job analysis and compensation principles
* Demonstrated advocacy for diversity
* People Soft experience includes; Recruiting Solutions and Position Management
Pay and Benefits
Pay Range: $52,000 - $65,000; depending on education/qualifications/experience
Time Appointment: 75%-100% Appointment
Position Type:Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
- Employee Transit Pass with free or reduced rates in the Twin Cities metro area
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
Required application materials:
A resume and cover letter are required for consideration
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).