Executive Assistant Job at Aypa Power in Austin

Executive Assistant

Aypa Power, a Blackstone portfolio company, is a leading developer, owner, and operator of utility-scale energy storage and hybrid renewable projects that power our communities and cities. Our mission is to responsibly decarbonize the grid and make North American energy markets more affordable, sustainable, and efficient. Aypa is well-capitalized and uniquely positioned to lean forward on projects with well-suited deal structures to meet our customers needs. We have been at the forefront of energy storage development since our first energy storage project came online in 2018. As a leader in our industry, we now have over 22 GW of utility-scale energy storage and hybrid renewable energy projects in development and 33 projects in operation or construction across North America.

As an Executive Assistant at Aypa Power, you will be pivotal in directly supporting our executive team. This position requires a highly skilled and adaptable professional who can seamlessly manage various responsibilities, enabling the executive team to focus on strategic initiatives and critical decision-making.

Responsibilities:

• Provide comprehensive and confidential administrative support to 2 executives, efficiently managing their schedule, emails, and communications;

• Coordinate and prioritize complex calendars, ensuring organized appointments and commitments;

• Prepare meeting materials, agendas, and briefings to ensure the executive team is well-informed and prepared for all engagements;

• Act as the primary point of contact between the executives and internal/external stakeholders, demonstrating strong communication and interpersonal skills;

• Maintain and organize critical information, documents, and records for easy access by the executive team;

• Arrange complex travel itineraries, accommodations, and logistics for seamless travel experiences;

• Assist in creating, editing, and organizing documents, reports, and presentations with a high standard of quality;

• Handle expense reports, invoices, and financial records with precision and compliance;

• Collaborate with the executive assistant on special projects and initiatives, conducting necessary research and analysis;

• Exercise discretion and maintain the highest level of confidentiality in handling sensitive information;

• Anticipate and proactively address challenges in the executive teams day-to-day activities;

• Perform ad-hoc projects and duties as required or assigned.

Key Qualifications:

• Bachelor's degree in business administration, management, communications, psychology, or a related field;

• A minimum of 6 years of experience as an executive assistant, supporting C-suite executives;

• Exceptional organizational and time management skills, with a strong attention to detail;

• Outstanding written and verbal communication skills, including professional etiquette;

• Proficiency in Microsoft Office Suite and other relevant software tools;

• Ability to adapt to rapidly changing priorities and work effectively under pressure;

• Proactive mindset, able to anticipate needs and take ownership of tasks and projects;

• A collaborative and approachable team player, capable of working effectively with colleagues at all levels;

• Strong problem-solving abilities and the capacity to find creative solutions.

Compensation and Location:

Salary:A base salary commensurate with experience;

Bonus:An annual bonus will be awarded based on individual performance and the overall success of the business;

Benefits: Aypa offers an attractive benefits package with excellent health care/dental/vision, 401k matching, unlimited vacation, paid parental leave, and other health/wellness benefits;

Location: Hybrid (USA). Ability to work in the United States is a requirement. Must be based in Austin, TX. Relocation will not be provided for this role.

Travel: <10%

At Aypa, we nurture and support a highly diverse team and actively seek to advance fair and inclusive practices in all aspects of what we do. We hire passionate, dedicated, and forward-thinking individuals from different backgrounds and value unique perspectives and experiences. With a focus on belonging, we are committed to providing an inclusive environment for all.

Please note: We request that recruiting companies and agencies refrain from contacting us regarding this job posting. We appreciate your understanding and cooperation in respecting our hiring process. Thank you.