Wichita Area Builders Association is hiring: ADMINISTRATIVE SECRETARY/RECEPTIONI

ADMINISTRATIVE SECRETARY/RECEPTIONIST

Job Title: Administrative Secretary/Receptionist

Location: Wichita Area Builders Association

Position Overview:

The Administrative Secretary/Receptionist is a pivotal role within the Wichita Area Builders Association, responsible for creating a positive first impression for members and the public. This position involves greeting and assisting members and guests from their arrival to departure, ensuring a welcoming and organized environment. The ideal candidate will be personable, organized, and committed to enhancing the member experience in line with our mission.

Key Responsibilities:

- Front Desk Management: Answer phones and greet all members and visitors with excellent customer service and communication skills.

- Administrative Support: Perform duties assigned by the Executive Officer and other designated key staff members upon request.

- Meeting Coordination: Act as the meeting and conference room coordinator, including setting up Zoom meetings. Assist in the coordination and preparation of the Board of Directors, Executive Meetings, and other committees and councils as needed.

- Supply Management: Order and maintain supplies for the Association to ensure smooth operations.

- Office Maintenance: Maintain the office, conference room, meeting rooms, kitchen, and outside perimeter on a daily basis to ensure a clean and professional environment.

- Technology Proficiency: Utilize Microsoft 365 efficiently, including word processing and data entry tasks.

- Event Coordination: Assist in planning and coordinating various committee and council meetings, as well as sponsored social events, requiring strong organizational skills and follow-through.

- Additional Duties: Perform other duties as needed to support the Association's operations.

Reporting Structure:

The Administrative Secretary/Receptionist reports directly to the Executive Officer and collaborates with all other staff members to ensure the Association runs effectively.

Qualifications:

- Strong interpersonal skills and telephone etiquette.

- Proficiency in Microsoft 365 applications.

- Excellent organizational skills and attention to detail.

- Ability to multitask and manage time effectively.

- Experience in a similar role is preferred but not required.

Join our team and contribute to creating an amazing experience for our members at the Wichita Area Builders Association! The position could turn into a Full-Time position for the right person.