Administrative Assistant Job at HumanKind in Richmond

Position Title: Administrative Assistant

Location: Richmond, On-site

Schedule: M-F 9:00 am-1:00 pm or 10:00 am-2:00 pm

Benefits:

• Salary: $19.00-$22.00
• Over 5 weeks of Paid Time Off and Holiday Pay to use at your discretion
• 403(b) Retirement plan with company match and contribution
• Tuition Reimbursement
• Employment Referral Bonus

Summary:

Are you highly organized, detail-oriented, and eager to create an efficient and welcoming workplace? Join our team as an Administrative Assistant in Richmond, where you’ll play a key role in maintaining smooth office operations and supporting HumanKind’s mission.

As the central point of contact for administrative and operational support, you’ll handle a variety of tasks, from coordinating meeting rooms and fleet vehicles to managing office supplies and liaising with service providers. Your efforts will contribute to an organized and productive environment where our team can thrive.

Success In This Role Looks Like:

• Serving as the first point of contact for visitors and phone inquiries, ensuring a professional and welcoming environment.
• Scheduling and managing meeting spaces and fleet vehicles efficiently to meet staff needs.
• Overseeing fleet vehicle maintenance, ensuring safety and readiness at all times.
• Maintaining inventory of office supplies and coordinating timely orders to support daily operations.
• Collaborating with the IT Department and service providers to address technology and facility issues promptly.
• Supporting financial processes, such as preparing and submitting transactions accurately and on time.
• Assisting with administrative tasks for programs and teams, contributing to overall organizational success.
• Communicating effectively and fostering positive relationships with teammates, visitors, and external partners.

Career Path:

This role offers opportunities for growth within administrative and operations management, as well as exposure to various departments in a mission-driven organization.

What You Bring To The Team:

• Proven experience in administrative support with strong organizational and multitasking skills.
• Proficiency in Microsoft Suite and the ability to quickly learn new software applications.
• Exceptional communication and customer service skills, with a professional demeanor.
• A proactive approach to problem-solving and prioritization in a fast-paced environment.
• Commitment to discretion and integrity when handling sensitive information.

Why Join HumanKind:

• HumanKind is a non-profit human services organization that has been serving children and families for more than 120 years. We offer programs and services that instill hope and equip people with the tools to build a strong foundation for life.
• With an emphasis on inclusion, we help individuals and families who face any number of life’s challenges. Our programs cover everything from financial education to foster care, from early childhood resources to services for adults with developmental disabilities.
• HumanKind’s unique workplace culture is what sets us apart and makes us a Best Place to Work. We recognize that this culture exists because of our values. We acknowledge that we are humans on this journey, and none of us have fully arrived, but we are committed to striving and aspiring toward living out our values each day.

We Value:

• Actively working for equity and inclusivity, practicing humility and curiosity, taking responsibility, continuously evolving for change.
• Prioritizing caring for our people, fostering a nurturing environment, celebrating small wins, acknowledging challenges, embracing innovation and adaptability.
• Nurturing growth in ourselves and others, leveraging strengths, equipping with tools for success, fostering a positive learning environment.
• Staying mission-focused, serving with empathy, putting egos aside, upholding ethics, communicating openly, providing support, and encouraging feedback.