Mixed Staffing and Recruiting
Mixed Staffing and Recruiting is hiring: Legal Secretary in Grand Rapids
Mixed Staffing and Recruiting, Grand Rapids, MI, United States, 49504
Job Description
Position Overview:
We are looking for an organized and detail-oriented Legal Secretary to support our Family Law and Commercial Litigation practice teams. The ideal candidate will possess excellent communication skills, the ability to manage competing priorities, and a strong commitment to client service. A solid understanding of the legal industry is essential. The successful candidate should be comfortable working both independently and collaboratively within a team.
Responsibilities:
Participates on a client-focused team displaying professionalism, excellent communication skills,
and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal
form.
Files legal documents with appropriate attachments, both electronically and via traditional filing
methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and
professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the
intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives, reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal
Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
Maintains appointment and deadline reminder calendar (docket) for all case-related dates.
Including but not limited to appointments, deadlines, and follow-up dates.
Reviews calendar reports generated from docket control system.
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of
complete information before each monthly deadline on an as needed basis.
Opens new files, performs conflict of interest checks through conflicts control system, and
maintains all electronic and physical client and general files in a neat and orderly condition.
Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction
Policy and Guideline.
Schedules depositions, hearings, appointments, and conference calls; prepares necessary
documents and copies for meetings
Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate
and as requested by other attorneys, paralegals, or Human Resources representatives.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.
Requirements
Qualifications:
Education and Experience:
Position Overview:
We are looking for an organized and detail-oriented Legal Secretary to support our Family Law and Commercial Litigation practice teams. The ideal candidate will possess excellent communication skills, the ability to manage competing priorities, and a strong commitment to client service. A solid understanding of the legal industry is essential. The successful candidate should be comfortable working both independently and collaboratively within a team.
Responsibilities:
Participates on a client-focused team displaying professionalism, excellent communication skills,
and exercising personal judgment under the ultimate direction of assigned timekeepers.
Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal
form.
Files legal documents with appropriate attachments, both electronically and via traditional filing
methods.
Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and
professional appearance.
Answers telephone calls in a courteous and professional manner; forwards messages to the
intended parties; answers non-legal questions. Places phone calls as needed or requested.
Receives, reads and routes incoming postal mail.
Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal
Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
Maintains appointment and deadline reminder calendar (docket) for all case-related dates.
Including but not limited to appointments, deadlines, and follow-up dates.
Reviews calendar reports generated from docket control system.
Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of
complete information before each monthly deadline on an as needed basis.
Opens new files, performs conflict of interest checks through conflicts control system, and
maintains all electronic and physical client and general files in a neat and orderly condition.
Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction
Policy and Guideline.
Schedules depositions, hearings, appointments, and conference calls; prepares necessary
documents and copies for meetings
Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
Assists with legal assistant work overflow or absence coverage as time permits or needs dictate
and as requested by other attorneys, paralegals, or Human Resources representatives.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duty as needed.
Maintains confidentiality in all firm and client matters.
Assists with other firm work as directed by attorney or paralegal.
Requirements
Qualifications:
Education and Experience:
- High School Diploma.
- Minimum 2-3 years on the job experience.
- Bachelor's Degree in legal studies or related field preferred.