Event Manager

General Summary of Duties:
The Event Manager will be responsible for reviewing, coordinating and managing the execution of group/ convention/ programs as assigned by the Director of Event Management by communicating between the client and the hotel throughout the pre-planning and execution phases.

Examples of Duties (includes but is not limited to the following):

• Manage and execute the terms of the contract for the group/convention/program as outlined by the Sales Manager and per JW Marriott standards
• Maximize food, beverage and auxiliary revenues by selling menus, themes and experiences/activities
• Communicate all details of assigned groups/conventions/weddings/programs to all departments in a professional, thorough and timely manner by using Convention and Social Group Resumes, Banquet Event Orders and internal correspondence effectively
• Identify opportunities to maximize sales above contracted minimum spend
• Establish close working relationships with clients and JW Marriott team members
• Efficiently reserve and utilize function space to maximize revenues while minimizing space consumption
• Facilitate pre-conference meetings with clients and key hotel staff
• Work closely with the client and hotel departments throughout the duration of assigned groups/conventions/programs by being available to assist the client and provide information to hotel departments at the appropriate times.
• Maintain a high level of service by continually providing accurate and timely information and feedback to all supporting departments
• Adhere to all standards and procedures as outlined by JW Marriott
• Accurately forecast Banquet revenue, covers and average checks based on group assignments
• Conduct pre-planning site meetings and assist in the sales process where required
• Maintain the integrity of Sales & Catering at all times
• Partner with operations department
• Contribute to selling strategy of the whole hotel
• Additional duties and projects as assigned

• Professional demeanor appropriate for a luxury environment
• Minimum of five (5) years related experience in a convention and/or similar management position at a large first class hotel(s)
• Strong culinary and beverage knowledge and interest
• Knowledge and understanding of the Hotel guest room inventory
• Proven ability to plan and organize events effectively, with an acute sense of detail
• Assertive, professional and positive approach with a proven ability to develop and lead in a team environment
• Understanding of computers and applications with a strong working knowledge of Sales & Catering, MS Word, MS Outlook, MS Excel, CI/TY and Meeting Matrix
• Ability to work independently and maintain a positive attitude within a busy environment
• Proven leadership and staff development skills with good decision making ability
• Excellent interpersonal and communication skills, both written and verbal

• Degree in Hotel / Hospitality Administration from a recognized University/ College/ Polytechnic Institute preferred