Legal Secretary

Legal Secretary (Hybrid) A legal defense litigation law firm based in San Diego, CA is seeking a Legal Secretary to join the team. Responsibilities: ● Prepare pleadings and discovery documents for filing and service ● Prepare court forms such as California Judicial Council Forms for attorneys' review ● Schedule depositions with attorneys, clients, witnesses, and court reporters ● Schedule conference calls and on-site/off-site meetings ● Arrange and coordinate travel arrangements ● Calendar depositions, hearings, trials, and all associated dates. ● Manage Outlook calendar of all appointments, conferences, and meetings ● Open new matters, run conflict checks for partner’s review, prepare engagement letters ● Document management and organization, saving documents and emails to a document management system. ● Become familiar with court rules and filing procedure ● Prepare cover letters for attorney bills ● Submit attorneys’ expense reports ● Manage bills for third-party vendors, process check requests, and follow up with accounting ● Excellent spelling, grammar, and punctuation Qualifications: ● Must have 3 years of Secretarial experience ● Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules ● Must know Microsoft Office Suite (Word, Outlook, Excel) ● Experience working with a document management system ● Strong interpersonal relationship skills ● Excellent organizational skills with the ability to integrate into a fast-paced environment ● Ability to prioritize and work independently ● Work well under pressure, remain flexible, be proactive, resourceful, and efficient ● Strong written and verbal communication skills Must Haves: ● Minimum 1-3 years of litigation experience ● E-filing experience with state and federal court ● Litigation background ● Insurance defense preferred; not required Location: San Diego, CA Job type: Hybrid