Administrative Assistant

Boesen & Snow Law is a law firm located in Scottsdale, AZ with a focus on health law. Clients include individual healthcare providers and corporations related to healthcare delivery and support. Boesen & Snow employs eight attorneys and six other professional staff members. We provide competitive health, dental, eye insurance, 401k matching, and paid time off. Duties: Greeting Visitors : Welcome and direct visitors and clients upon arrival, ensuring a professional and friendly first impression. Answering Phones : Handle incoming phone calls, direct them to appropriate staff, or take messages as necessary. Managing Appointments : Schedule and coordinate appointments, meetings, and conference rooms, including sending confirmations and reminders. Handling Mail : Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and packages. Office Supplies : Monitor and order office supplies as needed, ensuring the reception area and other office spaces are well-stocked. Breakroom Upkeep : Maintain cleanliness and organization in the breakroom, including cleaning surfaces, and ensuring appliances are in working order. Ordering Snacks and Beverages : Order and stock office snacks, beverages, and kitchen supplies, ensuring the breakroom is well-stocked and organized. Administrative Support : Provide general administrative support, including data entry, filing, and preparing documents or reports. Maintaining Reception Area : Keep the reception area clean, organized, and welcoming, including managing magazines, brochures, and other materials. Document Management : Assist with document management tasks such as scanning, copying, and faxing documents. Assisting Staff : Support office staff with various tasks as needed, including coordinating with other departments or providing coverage during breaks. Other tasks as assigned by management. Qualifications: Education : High school diploma or equivalent; additional qualifications in office administration or related field are a plus. Experience : Previous experience as a receptionist, administrative assistant, or in a customer service role preferred. Communication Skills : Excellent verbal and written communication skills with a professional and friendly demeanor. Organizational Skills : Strong organizational and multitasking abilities with attention to detail. Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., phones, printers, fax machines). Interpersonal Skills : Ability to interact effectively with clients, visitors, and staff, demonstrating strong customer service skills. Problem-Solving : Good problem-solving abilities and the capacity to handle unexpected situations calmly and efficiently. Time Management : Effective time management skills and the ability to prioritize tasks and manage a busy workload. Confidentiality : Understanding of confidentiality protocols and ability to handle sensitive information with discretion. Adaptability : Flexibility and willingness to adapt to changing priorities and office needs. Appearance : Professional appearance and demeanor, reflecting the organization's image. Job Type: Full-time, in-person Pay: $16-21/hour DOE, eligible for overtime pay Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Health savings account Life insurance Paid time off Schedule: 8-hour shift, Monday to Friday, in Scottsdale office (8:30 am - 5:15 pm)