Firm Events Coordinator

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli PC immediately seeks a candidate to fill a full-time position as a Firm Events Coordinator in either the Kansas City, Denver, Chicago, Atlanta or Dallas office. This would be a hybrid role.

CORE RESPONSIBILITIES:

• Work closely with firm Assistant Marketing Events Manager to structure, coordinate and execute internal and external events in a manner that aligns to the firm's overall strategic goals
• Communicate with firm leadership and attorneys to strategize pre- and post-event business development game plan
• Develop strategic post-event debrief for attorney review and planning for future years
• Work with Department and Regional Marketing teams to communicate opportunities identified for client development
• Support Regional Marketing Managers (outside Kansas City) in firm-wide, local, and sponsorship events
• Support Department Marketing Managers in firm-wide, local and sponsorship events
• Coordinate pre and post event activities, including, but not limited to:
• Site selection
• Menu selection
• Logistics
• Work with attorneys to craft invitation content
• Create, refine, and distribute invitations
• Budget tracking and invoicing
• Facilitate onsite event management
• Input and track event attendance in firm CRM
• Collect event RSVPs and send attorney updates as necessary
• Create name badges as needed
• Collect and assemble event handout materials
• Coordinate continuing legal education (CLE) events and materials with firm's CLE administrative team
• Other duties as assigned including but not limited to:
  • Coordination of virtual events
  • Ad requests
  • Process improvements

IDEAL CANDIDATE WILL:

• Have 3+ years experience working in corporate event planning
• Legal Event Marketing is preferred but not required
• Have the ability to travel +/- 20% (typically Monday-Friday) with some extended work days
• Be a self-starter
• Manage multiple projects simultaneously
• Implement and maintain a system of organization
• Operate with a sense of urgency
• Demonstrate a team mentality and positive attitude
• Maintain composure under pressure
• Demonstrate an ability to seamlessly adjust with changing directions
• Demonstrate best in class client service
• Uphold professional standards in communications, appearance and interactions
• Be proficient in Word, PowerPoint, Excel, Outlook, and Database Management
• Prior experience with InterAction, Vuture, Zoom, On24, CVent or other digital event platforms is preferred.

#IND123 #LI-MM1

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Salary range for this role is $65,000 - $95,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)