Los Angeles Law Firm is hiring: Legal Secretary in Los Angeles

Looking for a legal secretary who provides comprehensive administrative and secretarial support to attorneys, including managing calendars, preparing legal documents like letters, pleadings, and contracts, scheduling appointments, maintaining case files, handling incoming calls and correspondence, and ensuring accurate and timely filing of legal paperwork, all while maintaining confidentiality of sensitive client information; requiring strong organizational skills, attention to detail, and knowledge of legal terminology and procedures. 

Key responsibilities of a legal secretary may include:

• Calendar management:

  Scheduling appointments, court appearances, depositions, and meetings for attorneys. 

• Case file maintenance:

  Creating, organizing, and updating case files with relevant documents and correspondence. 

• Communication management:

  Answering phone calls, screening inquiries, directing messages, and communicating with clients, opposing counsel, and other legal professionals. 

• Transcription:

  Transcribing dictation from attorneys and preparing accurate legal documents. 

• Billing support:

  Assisting with the preparation of client invoices and tracking billable hours. 

• Research assistance:

  Conducting basic legal research as needed. 

• Office administration:

  Managing office supplies, coordinating travel arrangements, and maintaining filing systems. 

• Document preparation:

  Drafting, proofreading, and formatting legal documents such as contracts, letters, motions, briefs, and subpoenas. 

Required skills for a legal secretary:

• Strong typing and word processing skills

• Excellent attention to detail

• Proficiency in legal terminology and procedures

• Organizational and time management skills

• Excellent communication skills, both written and verbal

• Confidentiality and discretion

• Ability to work under pressure and meet deadlines

• Proficiency with legal software and document management systems