Executive Assistant

Robert Half is currently in search of an extremely reliable, highly-organized Senior Executive Assistant to join our clients established financial services firm in a permanent capacity. Your role will involve offering high-level administrative support, enabling efficient and effective operational and decision-making processes. Key Responsibilities: Extensive calendar management ensuring optimal use of executive's time. Manage scheduling logistics of meetings, calls, and appointments across multiple time zones to ensure smooth operations. Serve as the initial point of contact, acting as a gatekeeper and prioritizing information flow to and from the executive office. Oversee travel arrangements, including but not limited to flight and hotel bookings, processing visa requirements, and arranging local transportation services. Manage expense reporting in an organized and timely manner, ensuring precision in record-keeping and reimbursement processes. Offer technical support in various aspects, including video conferencing, presentations, and remote meeting troubleshooting. Take lead in planning and coordinating corporate events, seminars, and conferences. Maintain the highest level of confidentiality in handling sensitive company information. Minimum Qualifications: A bachelor’s degree. At least 10 years' experience as a C-Suite executive assistant in the corporate environment. Proficiency in various computer applications, software, and business machines. Exceptional technical skills, professional conduct, and a proven track record of handling confidential information. Superior communication and organizational skills. Desired Skills & Abilities: Strong initiative, timely follow-through, and the ability to work with minimal supervision. High level of discretion with proven judgment skills. Outstanding interpersonal skills with the ability to maintain a professional demeanor at all times. Ability to maintain administrative excellence even under pressure.