Forsyth County, GA
Administrative Technician, Part-Time
Forsyth County, GA, Cumming, GA, United States
Salary: $17.39 Hourly
Location : Cumming, GA
Job Type: Part-time Regular
Job Number: 03172
Department: Tax Assessors
Opening Date: 01/02/2025
Closing Date: 2/2/2025 11:59 PM Eastern
Position Information
The purpose of this classification is to perform specialized clerical work, provide customer service, and process information/documentation relating to an assigned department/division.
Job Summary
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures.
Performs reception functions; answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail or answering machine; initiates and returns calls as necessary; relays calls/messages via base radio.
Performs customer service functions; provides information/assistance regarding department/division services, activities, locations, procedures, documentation, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.
Receives moneys in payment of various taxes, penalties, fees, or services; records transactions and issues receipts; posts payments into computer; counts and maintains cash drawer; balances revenues and forwards revenues as appropriate.
Coordinates calendar activities for the department; schedules appointments, meetings, inspections, hearings, or other activities; updates calendar on a regular basis and notifies parties involved of changes.
Writes work orders to report problems or request repair/service; discusses problems/complaints with requesting party; forwards work orders to appropriate service personnel; monitors status of open work orders; maintains files of closed work orders.
Operates fax machine to send/receive documentation; transmits faxes on behalf of department/division staff; distributes/delivers incoming faxes to appropriate personnel; replenishes paper supply in fax machine as needed.
Types/sends e-mail messages; screens incoming e-mail messages.
Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; processes bulk mailing projects.
Copies and distributes forms, reports, correspondence, and other documentation.
Maintains file system of various files/records for the department/division; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents;
Monitors inventory of department supplies and forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.
Conducts research of department files, court/legal records, database records, hardcopy materials, Internet sites, or other sources as needed.
Types, prepares, or completes various forms, reports, correspondence, lists, charts, receipts, refund requests, title applications, property record cards, work orders, complaint forms, stop work orders, warning notices, elector lists, or other documents.
Receives various forms, reports, correspondence, logs, lists, payments, tax bills/statements, tag/title documents, tag renewal notices, emission inspection forms, affidavits, building permits, license applications, inspection forms, voter registration applications, absentee ballots, rabies records, complaint forms, background history reports, incident reports, legal documents, surveys, plats, maps, street indexes, valuation guides, catalogs, laws, regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, case management, calendar, Internet, e-mail, or other programs.
Performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.
Communicates with supervisor, employees, other departments, County officials, court personnel, attorneys, vendors, vehicle dealers, insurance agencies, financial institutions, developers, builders, contractors, candidates, voters, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Assignment to Tax Assessor or Tax Commissioner's Office may include the following additional duties:
Collects ad valorem taxes, property taxes, mobile home taxes, delinquent taxes, fees, penalties, or other charges; calculates valuations, applies mileage rates, and calculates taxes; writes requests for overpayments or refunds; assists with preparation of tax bills for mailing; researches delinquent accounts and mails delinquent tax notices.
Processes tag/title documentation for the public and automobile dealers; reviews documentation for completeness and accuracy; advises customers of missing information; researches tag/title information; verifies title issuance and tag numbers; determines tax codes; identifies proper weight classifications; enters tag/title data into computer; issues tags, decals, or permits.
Maintains inventory of tags and decals; ensures security of tags/decals; opens and verifies boxes of tags/decals; records beginning/ending numbers of tags/decals; writes lost/stolen tag/decal reports.
Processes mobile home tax information; researches circumstances of mobile homes and related property; gathers mobile home information; determines mobile home parcel number and assigns abstract number; determines mobile home and property ownership; issues mobile home decals; issues homestead and location permits for mobile homes.
Performs data entry and quality control of real estate data; enters data from tax returns; enters real property evaluations, sales updates/revisions, and homestead exemptions into computer; compiles field work for appraisers; logs and tracks status of field work; enters completed evaluations for appraisers; explains property evaluations to taxpayers.
Tracks, prices, enters, and processes appeals on mobile homes.
Researches tax menu map codes; determines sales update new notice codes; composes neighborhood number lists and updates neighborhood number codes.
Conducts research of deeds and legal records to determine ownership for taxation purposes; transfers deeds on County tax digest as appropriate; creates new taxpayer accounts on digest for new property owners; researches current/previous ownership; researches warranty deeds and transfers ownership for taxation; researches and transfers quick claim deeds on digest for taxation; researches and transfers foreclosures on digest for taxation; researches deeds for correct map and parcel numbers; identifies incorrect legal descriptions or significant variations in sale price versus fair market value of a property; determines appropriate parcels to change; researches and enters data references on affidavits; files condominium covenants for acre references; researches, verifies, and tracks business transactions data; deletes homestead exemptions when taxpayers no longer qualify.
Retrieves deeds and legal documents from deed retrieval system, microfilm records, courthouse records, or other sources; retrieves copies of plats and surveys to accompany deeds; retrieves wills and death certificates from Probate Office as support documentation.
Compiles and creates subdivision lists, subdivision books, deleted homestead reports, or other resource materials for reference by other staff members; creates and maintains commercial residential condominium files and book of commercial/residential condominiums.
Assists 911 personnel in locating calls/addresses.
Performs notarization of documents as needed.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include performing office opening/closing procedures, separating or collating documentation, or stuffing envelopes.
Provides assistance to other employees or departments as needed.
Performs other related duties as required.
Minimum Qualifications
High school diploma or GED; supplemented by one (1) year previous experience and/or training involving general office work, customer service, cashiering, basic bookkeeping, record/file maintenance, personal computer operations, and experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid State of Georgia Notary Public certification. Duties involving handling of cash funds may require ability to be bonded. Typing speed of 30 words per minute required.
There are no benefits associated with this position.
01
Do you have a high school diploma or a G.E.D?
02
Can you type at least 30 words per minute?
Required Question
Location : Cumming, GA
Job Type: Part-time Regular
Job Number: 03172
Department: Tax Assessors
Opening Date: 01/02/2025
Closing Date: 2/2/2025 11:59 PM Eastern
Position Information
The purpose of this classification is to perform specialized clerical work, provide customer service, and process information/documentation relating to an assigned department/division.
Job Summary
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures.
Performs reception functions; answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; retrieves messages from voice mail or answering machine; initiates and returns calls as necessary; relays calls/messages via base radio.
Performs customer service functions; provides information/assistance regarding department/division services, activities, locations, procedures, documentation, fees, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.
Receives moneys in payment of various taxes, penalties, fees, or services; records transactions and issues receipts; posts payments into computer; counts and maintains cash drawer; balances revenues and forwards revenues as appropriate.
Coordinates calendar activities for the department; schedules appointments, meetings, inspections, hearings, or other activities; updates calendar on a regular basis and notifies parties involved of changes.
Writes work orders to report problems or request repair/service; discusses problems/complaints with requesting party; forwards work orders to appropriate service personnel; monitors status of open work orders; maintains files of closed work orders.
Operates fax machine to send/receive documentation; transmits faxes on behalf of department/division staff; distributes/delivers incoming faxes to appropriate personnel; replenishes paper supply in fax machine as needed.
Types/sends e-mail messages; screens incoming e-mail messages.
Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming mail/packages and delivers to appropriate personnel; processes outgoing mail through postage machine; processes bulk mailing projects.
Copies and distributes forms, reports, correspondence, and other documentation.
Maintains file system of various files/records for the department/division; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents;
Monitors inventory of department supplies and forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.
Conducts research of department files, court/legal records, database records, hardcopy materials, Internet sites, or other sources as needed.
Types, prepares, or completes various forms, reports, correspondence, lists, charts, receipts, refund requests, title applications, property record cards, work orders, complaint forms, stop work orders, warning notices, elector lists, or other documents.
Receives various forms, reports, correspondence, logs, lists, payments, tax bills/statements, tag/title documents, tag renewal notices, emission inspection forms, affidavits, building permits, license applications, inspection forms, voter registration applications, absentee ballots, rabies records, complaint forms, background history reports, incident reports, legal documents, surveys, plats, maps, street indexes, valuation guides, catalogs, laws, regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, case management, calendar, Internet, e-mail, or other programs.
Performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.
Communicates with supervisor, employees, other departments, County officials, court personnel, attorneys, vendors, vehicle dealers, insurance agencies, financial institutions, developers, builders, contractors, candidates, voters, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Assignment to Tax Assessor or Tax Commissioner's Office may include the following additional duties:
Collects ad valorem taxes, property taxes, mobile home taxes, delinquent taxes, fees, penalties, or other charges; calculates valuations, applies mileage rates, and calculates taxes; writes requests for overpayments or refunds; assists with preparation of tax bills for mailing; researches delinquent accounts and mails delinquent tax notices.
Processes tag/title documentation for the public and automobile dealers; reviews documentation for completeness and accuracy; advises customers of missing information; researches tag/title information; verifies title issuance and tag numbers; determines tax codes; identifies proper weight classifications; enters tag/title data into computer; issues tags, decals, or permits.
Maintains inventory of tags and decals; ensures security of tags/decals; opens and verifies boxes of tags/decals; records beginning/ending numbers of tags/decals; writes lost/stolen tag/decal reports.
Processes mobile home tax information; researches circumstances of mobile homes and related property; gathers mobile home information; determines mobile home parcel number and assigns abstract number; determines mobile home and property ownership; issues mobile home decals; issues homestead and location permits for mobile homes.
Performs data entry and quality control of real estate data; enters data from tax returns; enters real property evaluations, sales updates/revisions, and homestead exemptions into computer; compiles field work for appraisers; logs and tracks status of field work; enters completed evaluations for appraisers; explains property evaluations to taxpayers.
Tracks, prices, enters, and processes appeals on mobile homes.
Researches tax menu map codes; determines sales update new notice codes; composes neighborhood number lists and updates neighborhood number codes.
Conducts research of deeds and legal records to determine ownership for taxation purposes; transfers deeds on County tax digest as appropriate; creates new taxpayer accounts on digest for new property owners; researches current/previous ownership; researches warranty deeds and transfers ownership for taxation; researches and transfers quick claim deeds on digest for taxation; researches and transfers foreclosures on digest for taxation; researches deeds for correct map and parcel numbers; identifies incorrect legal descriptions or significant variations in sale price versus fair market value of a property; determines appropriate parcels to change; researches and enters data references on affidavits; files condominium covenants for acre references; researches, verifies, and tracks business transactions data; deletes homestead exemptions when taxpayers no longer qualify.
Retrieves deeds and legal documents from deed retrieval system, microfilm records, courthouse records, or other sources; retrieves copies of plats and surveys to accompany deeds; retrieves wills and death certificates from Probate Office as support documentation.
Compiles and creates subdivision lists, subdivision books, deleted homestead reports, or other resource materials for reference by other staff members; creates and maintains commercial residential condominium files and book of commercial/residential condominiums.
Assists 911 personnel in locating calls/addresses.
Performs notarization of documents as needed.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include performing office opening/closing procedures, separating or collating documentation, or stuffing envelopes.
Provides assistance to other employees or departments as needed.
Performs other related duties as required.
Minimum Qualifications
High school diploma or GED; supplemented by one (1) year previous experience and/or training involving general office work, customer service, cashiering, basic bookkeeping, record/file maintenance, personal computer operations, and experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid State of Georgia Notary Public certification. Duties involving handling of cash funds may require ability to be bonded. Typing speed of 30 words per minute required.
There are no benefits associated with this position.
01
Do you have a high school diploma or a G.E.D?
- Yes
- No
02
Can you type at least 30 words per minute?
- Yes
- No
Required Question