Staff Assistant I PTP

Salary: See Position Description

Location : Clearwater, FL

Job Type: Part-time

Job Number: 2025-00062

Department: Parks & Recreation

Opening Date: 11/15/2024

Closing Date: Continuous

THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER
Position Description

ENTRY SALARY: $19.82/HR

Current recruitment is for a JWB funded position at our North Greenwood Recreation Center. This position will ensure grant compliance and provide clerical/administrative support for the OST (Out of School Time) program. Tasks include data entry, childcare records management, grant management, document editing and review, data collection, and file review.Under direct supervision, the Staff Assistant I PTP performs a wide range of administrative and clerical skills for various departments and situations within the City. Serves a variety of individuals and performs general office work.
Duties and Responsibilities

Essential Functions:Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists, supports, and facilitates the success of an assigned division through administrative and clerical work; supports a division head or Assistant Department Director.
  
• Types, transcribes, and takes dictation for letters, statements, reports, minutes, and other materials; types forms, reports, applications, examinations, and other materials from copy or rough draft.
  
• Maintains, organizes, and stores files of high volume and variety; handles documents, reports, and information from designated area or department according to standards and regulations.

• Composes routine correspondence and special materials from instructions; works with various individuals to meet the clerical needs of the department or area.
  
• Develops, creates, and prepares various professional materials needed for assigned department and objectives.
  
• Prepares and types reports according to established methods; handles payroll documents, vendor contracts, applications, permits, and other clerical information.
  
• Performs detailed clerical work such as posting, tabulating, calculating, checking, and comparing forms and sorting materials according to classification breakdown.
  
• Routes paperwork through proper channels.

• Operates a personal computer and related software including but not limited to word processing, spreadsheets, and electronic mail.
  
• Answers the telephone and/or greets the public, responds to inquiries, complaints, and requests, and provides information and assistance to the public or other municipal employees as related to department operations and procedures.
  
• Prepares or assists in the preparation of budgets, payrolls, cost, and other data.
  
• Performs other duties as assigned.

Minimum Qualifications

Licenses, Certifications, and Equipment:

A valid State driver's license is required.

Education and Experience:

High School Diploma, High School Equivalency Diploma or G.E.D. Certificate AND one (1) year of responsible office staff support work; OR an equivalent combination of education, training, and experience may be considered.

Supplemental Information

Knowledge of -

• Business English, Spelling, and Arithmetic
  
• Office practices, procedures, and equipment
  
• Record keeping, report preparation, filing methods, and records
  
• General office policies and procedures; computers and general office equipment

Skill in -

• Organizing work and setting priorities to meet deadlines
  
• Completing tasks given both orally and in writing
  
• Performing general office and clerical work
  
• Make arithmetic computations quickly and accurately

• Establishing and maintaining strong office relationships
  
• Transcribing and taking dictation
  
• Operating a computer and related software

Paid holiday, vacation, sick leave plans •Employee Assistance Program (EAP) •Competitive hourly rates •Flexible schedules •Training and development opportunities •Discount coupons •Service and employee recognition awards

01

What is your highest level of education?

• Masters Degree or higher
• Bachelors Degree
• Associates Degree
• High School Diploma or GED Certificate
• Completion of 10th grade
• Less than 10th grade education

02

What level of Driver's License do you currently possess?

• CDL A
• CDL B
• Regular (E)
• ID Only
• Out of State
• None of the above

03

How many years of experience do you have in responsible office staff support work?

• No experience
• Less than 1 year of experience
• 1-2 years experience
• 2-3 years experience
• 3+ years experience

Required Question