Administrative Assistant Job at Phaxis in East Hampton

We are seeking an organized and proactive Administrative Assistant to join our non-profit team. As a key member of our organization, you will support other staff members with administrative duties.
Provide administrative support to other staff members to ensure efficient operation of the office.
• Answer phone calls, take messages, enable access to the facility, schedule meetings and support visitors.
• Carry out administrative duties such as filing, emailing, copying, binding, scanning etc.
• Print, collate and complete mailings.
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Administrative Assistant Skills and Qualifications:
• Reporting Skills • Administrative Writing Skills • Verbal Communication • Microsoft Office Skills • Managing Processes • Organization/ability to multi-task • Analyzing Information • Professionalism • Problem Solving • Supply Management • Inventory Control
Education and Experience Requirements:
• High school diploma or equivalent education required • 1+ years of administrative assistant experience preferred
• Proficient with Microsoft Suite and common office equipment; Adobe Acrobat a plus
• Excellent customer service and communication skills • Self-starter who works well independently
• Professional demeanor