Greenwood Law Group PLLC is hiring: Administrative Assistant in New York
Greenwood Law Group PLLC, New York, NY, United States, 10261
Benefits:
401(k)
401(k) matching
Competitive salary
Opportunity for advancement
Paid time off
Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. This is an entry-level position with an excellent opportunity for growth.
The Administrative Assistant will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include helping the team communicate effectively, keeping track of deadlines and meeting times, and assist with special projects when necessary. Job responsibilities include filing, drafting and printing letters, answering phones, managing office accounts and databases, and informing management and other team members about daily activities. The ideal candidate is highly organized with customer service experience, excellent written and verbal communication skills (online and offline) and a friendly demeanor.
Proven attention to detail is essential. Ability to shift priorities easily in a fast-paced environment is necessary. Proficiency in Excel, MSWord, and Google Workspace is required. Affinity for writing and editing is also required. Proficiency in Adobe Acrobat Pro is a plus. Billing management interest or experience is also a plus.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain multiple office calendars
Write emails, memos, and letters and distribute them appropriately
Maintain an organized filing system (electronic and physical files)
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as phones, printers and computers
Excellent computer skills and knowledge of Microsoft Word and Excel
Highly organized with excellent time management skills and the ability to prioritize projects