Warren Consolidated Schools
Elementary Secretary
Warren Consolidated Schools, Sterling Heights, Michigan, United States, 48310
The job of an Elementary Secretary was established for the purpose/s of providing secretarial support to school site administrator; coordinating building activities for students, staff, administration, and the community; ensuring compliance of activities under area of responsibility with financial, legal, and administrative requirements; supporting the broad array of services provided to students, parents, and staff members; and providing recommendations and/or direction as may be requested by assigned administrator.
BARGAINING UNIT MEMBERS WILL BE CONSIDERED FIRST
Work Year: 216 days/year
8.0 hours/day 7:30am-4:00pm
Probationary Pay Rate: $18.31/hr. for 1st 45 Worked Days then moves to $19.25/hr.
Qualifications:
High School diploma or its equivalent. Two (2) years of previous clerical experience, and a working knowledge of general office procedures and equipment required. Ability to prioritize and organize multiple tasks and to work independently, as well as with others in a cooperative manner. Must pass OPAC basic skills assessment, pertinent to position qualifications, at 80% on file in the Human Resources Department. If OPAC testing is not on file, selected candidates will be contacted for testing.
Basic Responsibilities :
Verify and ensure accuracy of attendance records (i.e. Kronos) for employees for the purpose of complying with District attendance policy. Attend meetings as assigned for the purpose of conveying and/or gathering information required to perform the job functions. Compose documents (e.g. newsletters, standardized correspondence, bulletins, etc.) for the purpose of documenting events, providing and or requesting information. Coordinate a variety of programs, activities and building use (e.g. meetings, site in-service day activities, health screenings, assemblies, workshops, ceremonies, luncheons, etc.) for the purpose of delivering services in conformance to established guidelines. Evaluate situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Maintain inventories of supplies and materials for the purpose of providing item availability. Monitor assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements. Order, verify, receive and distribute supplies and ancillary materials for building for the purpose of providing item availability. Perform bookkeeping tasks (e.g. internal accounts, petty cash, audits, etc.) for the purpose of providing accurate accounting of site budgets. Perform record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or site with necessary materials. Prepare written materials (e.g. reports, newsletters, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Present information on administrative procedures (e.g. services, regulations, class schedules, keys, etc.) for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties. Process documents and materials (e.g. time sheets, conference forms, etc.) for the purpose of disseminating information to appropriate parties. Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery of services to the District. Occasionally assist other personnel for the purpose of supporting them in the completion of their work activities.
Working Environment
The usual and customary methods of performing the job require: • Some lifting, carrying, pushing and/or pulling • Significant fine finger dexterity • Sitting - 75%, walking - 15%, standing - 10%
BARGAINING UNIT MEMBERS WILL BE CONSIDERED FIRST
Work Year: 216 days/year
8.0 hours/day 7:30am-4:00pm
Probationary Pay Rate: $18.31/hr. for 1st 45 Worked Days then moves to $19.25/hr.
Qualifications:
High School diploma or its equivalent. Two (2) years of previous clerical experience, and a working knowledge of general office procedures and equipment required. Ability to prioritize and organize multiple tasks and to work independently, as well as with others in a cooperative manner. Must pass OPAC basic skills assessment, pertinent to position qualifications, at 80% on file in the Human Resources Department. If OPAC testing is not on file, selected candidates will be contacted for testing.
Basic Responsibilities :
Verify and ensure accuracy of attendance records (i.e. Kronos) for employees for the purpose of complying with District attendance policy. Attend meetings as assigned for the purpose of conveying and/or gathering information required to perform the job functions. Compose documents (e.g. newsletters, standardized correspondence, bulletins, etc.) for the purpose of documenting events, providing and or requesting information. Coordinate a variety of programs, activities and building use (e.g. meetings, site in-service day activities, health screenings, assemblies, workshops, ceremonies, luncheons, etc.) for the purpose of delivering services in conformance to established guidelines. Evaluate situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Maintain inventories of supplies and materials for the purpose of providing item availability. Monitor assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements. Order, verify, receive and distribute supplies and ancillary materials for building for the purpose of providing item availability. Perform bookkeeping tasks (e.g. internal accounts, petty cash, audits, etc.) for the purpose of providing accurate accounting of site budgets. Perform record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or site with necessary materials. Prepare written materials (e.g. reports, newsletters, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Present information on administrative procedures (e.g. services, regulations, class schedules, keys, etc.) for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties. Process documents and materials (e.g. time sheets, conference forms, etc.) for the purpose of disseminating information to appropriate parties. Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Maintain regular personal attendance and punctuality for the purpose of ensuring efficient delivery of services to the District. Occasionally assist other personnel for the purpose of supporting them in the completion of their work activities.
Working Environment
The usual and customary methods of performing the job require: • Some lifting, carrying, pushing and/or pulling • Significant fine finger dexterity • Sitting - 75%, walking - 15%, standing - 10%