Executive Assistant Job at Groupe Insearch in San Francisco

Send your resume to info@insearchsf.com with the job id. ADDRESS : South Park POSITION : Executive Assistant HOURS : Onsite Monday-Friday ATTRACTIVE FACTORS : Wear many hats Great opportunity to learn the ropes at a hot startup Work in a disruptive and fast-growing industry where the possibilities are endless Team is passionate & invested Autonomy and responsibility Opportunity to plan fun events KEY RESPONSIBILITIES : Proactively manage, assess and predict the day-to-day needs of the CEO to ensure he is prepared and organized for all internal and external meetings and events. Understand the CEO’s goals and objectives in order to effectively anticipate deliverables and follow up when necessary. Provide a consistent organizational cadence and structure for the CEO and the organization. Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and personal support for the CEO. Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings. Plan events (team retreats, board meetings, all hands, offsites, special projects). Own all office operations, catering needs, and vendor relationships to ensure the office runs smoothly. Ad hoc project support TOP KEYS FOR CLIENT : Ability to work with many different groups of people, all with varying agendas Strong sense of urgency, adaptability, flexibility and resourcefulness Bright, great communicator, energetic and positive, eager to learn & add value Must be intensely organized, efficient and detail focused Be proactive and super responsive Pleasant, easygoing personality Motivated self-starter, positive contributor to the firm Confident decision maker with good judgment, know when to escalate things Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects Demonstrated ability to handle confidential information with discretion and emotional intelligence Ability to exercise strong business judgment, meet deadlines, and balance multiple requests Ability to work independently and as a member of a cross-functional team Strong interpersonal skills and ability to quickly build rapport with internal and external partners Creative problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them #J-18808-Ljbffr