1458-Legal Secretary I Job at DataSF in San Francisco

Legal Secretary I - Land Use and Real Estate & Finance Teams - City Attorney's Office (1458) Apply using SmartRecruiters, the City and County of San Francisco's application portal. Department: City Attorney Job class: 1458-Legal Secretary I Pay range: $43.8125/hr - $53.25/hr Role type: Temporary Provisional Permanent Civil Service Hours: Exam type: Contact us for more information Rule: Contact us for more information List type: Contact us for more information About: The San Francisco City Attorney’s Office is looking for a qualified and motivated legal secretary to join and jointly support its Land Use and Real Estate & Finance Teams. Appointment Type :Temporary Provisional (TPV), limited to no more than 3 years in duration. This temporary position is excluded by the Charter from the competitive Civil Service examination process, is considered "at will" and shall serve at the discretion of the Department Head. This position will be subject to the Permanent Civil Service examination process. Application Opening : November 4, 2024 The San Francisco City Attorney’s Office is an innovative, nationally-recognized municipal law office working to protect and advance the rights and interests of the City and County of San Francisco and its residents. With over 300 talented and dedicated employees, the Office provides exceptional legal services to the City’s Mayor, Board of Supervisors, officials, and departments. Legal Secretary I Position Information and Responsibilities Legal secretaries work under the direction of attorneys and provide a variety of secretarial and clerical duties in a fast-paced, civil litigation and advice practice. The responsibilities listed below are representative of the range of duties assigned and are not intended as an exhaustive list. Preparing, editing, and proofreading a wide variety of legal documents in proper format, which may include pleadings and briefs, motions, notices, declarations, complaints, discovery documents, correspondence, contracts and other documents. Legal filings and service of documents with state and federal courts as well as other government agencies. Occasional scheduling of depositions, court reporters, witnesses, and subpoenas. Opening, monitoring, organizing, closing legal case files; creating and updating file index, correspondence, and electronic record files. Maintaining and updating attorney appointments and team calendars and proofreading time billing; keeping abreast of important court dates, local court rules and procedures regarding filing legal documents. Reviewing, preparing, editing, and finalizing legislation, resolutions, and ordinances for submission to Board of Supervisors. Performing other duties and responsibilities as required including general administrative tasks, coordinating and setting up meetings. Managing contracts and invoicing process for multiple consultants. Assisting with special projects, i.e., research and public records request. Interacting with court staff, administrative law organizations, consultants and other city departments using discretion and tact. How to qualify Minimum Qualifications Experience : Two (2) years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms. AND The ability to type 55 net WPM. Substitution : A certificate of completion in legal secretarial skills from a recognized college, university, or training program may substitute for six (6) months of the required legal secretarial experience. Desirable Qualifications Excellent verbal and writing skills, and an ability to work independently, as well as collaboratively across multiple legal teams. Ability to handle multiple tasks and deadlines and accept and implement written and oral instructions. Communicate effectively and tactfully with attorneys, office personnel, court personnel, vendors, City personnel, and the general public. Working knowledge of civil litigation procedures, legal terminology, and court rules. Adept in Microsoft Office Suite, with a focus on Microsoft Excel and Microsoft Word. Familiarity with real estate and financing documents. Experience with Adobe Professional, Cisco WebEx, Microsoft Teams. Commitment to valuing diversity and contributing to an inclusive working and learning environment. What else should I know? Salary and Benefits The position has a five-step salary scale ranging from $91,130-$110,760. The successful applicant is appointed a salary step based on years of experience and additional relevant degrees, certifications, credentials, or skills. Verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Human Resources Analyst Information: If you have any questions regarding this recruitment or application process, please send your inquiries to Jumy Dang, Senior Human Resources Analyst, at jumy.dang@sfcityatty.org. The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. #J-18808-Ljbffr