Research Foundation CUNY
Executive Assistant to the Chief Information Officer
Research Foundation CUNY, New York, New York, us, 10261
Job Title: Executive Assistant to the Chief Information Officer
PVN ID: RF-2412-006602
Category: Clerical/Office Services
Location: RESEARCH FOUNDATION OF C.U.N.Y.
Job Description
General Description
Reporting to the Chief Information Officer, the incumbent serves as a vital support to the executive team, managing budget-related tasks and overseeing special projects. This role requires a proactive and detail-oriented individual with good communication, organizational and financial skills, and the ability to manage multiple priorities efficiently.
Other Duties
Provides comprehensive administrative support to the CIO, managing complex calendars and scheduling meetings with internal and external stakeholders
Administers and oversees the budget of the SIS department on behalf of the CIO
Analyzes budget items, including maintenance contracts, and aids in the development and analysis of bid documents
Responsible for the procurement of software and hardware, as requested by the SIS staff
Develops both long-range and annual budgets for the SIS department
Analyzes maintenance contracts for appropriateness of coverage
Responsible for adherence to actual expenditures as defined in the budget plan
Acts as liaison with the senior staff of the Foundation, college administrators and faculty
Handles routine matters and refers necessary action items to the CIO or refers to the appropriate department head
Classifies materials and supervises the maintenance of files, both electronic and paper
Participates in developing IT communication that aligns with the overall goals and objectives of the organization
Works with department heads to update materials and analyze statistics as necessary
Coordinates, compiles, analyzes, and produces reports and presentation documents as needed
Manages special projects from initiation to completion by defining project scope, goals, and deliverables
Acts as a confidential assistant and handles confidential information with discretion and professionalism
Performs other duties as assigned
Qualifications
Baccalaureate degree required
Five (5) Years experience
Strong coordination and follow-through skills
Excellent computer skills, including proficiency in Microsoft Office Suite
Adaptability and a willingness to learn new processes and tools
Excellent writing, verbal, and people skills
Ability to learn quickly and apply internal and external policies and procedures
Demonstrated use of independent judgment and initiative
Ability to interact with all levels of management and external entities
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department Systems and Information Services
Status Full Time
Annual Salary Range $73,475.00 - $85,721.00
Closing Date Feb 28, 2025 (Or Until Filled)
Bargaining Unit No
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PVN ID: RF-2412-006602
Category: Clerical/Office Services
Location: RESEARCH FOUNDATION OF C.U.N.Y.
Job Description
General Description
Reporting to the Chief Information Officer, the incumbent serves as a vital support to the executive team, managing budget-related tasks and overseeing special projects. This role requires a proactive and detail-oriented individual with good communication, organizational and financial skills, and the ability to manage multiple priorities efficiently.
Other Duties
Provides comprehensive administrative support to the CIO, managing complex calendars and scheduling meetings with internal and external stakeholders
Administers and oversees the budget of the SIS department on behalf of the CIO
Analyzes budget items, including maintenance contracts, and aids in the development and analysis of bid documents
Responsible for the procurement of software and hardware, as requested by the SIS staff
Develops both long-range and annual budgets for the SIS department
Analyzes maintenance contracts for appropriateness of coverage
Responsible for adherence to actual expenditures as defined in the budget plan
Acts as liaison with the senior staff of the Foundation, college administrators and faculty
Handles routine matters and refers necessary action items to the CIO or refers to the appropriate department head
Classifies materials and supervises the maintenance of files, both electronic and paper
Participates in developing IT communication that aligns with the overall goals and objectives of the organization
Works with department heads to update materials and analyze statistics as necessary
Coordinates, compiles, analyzes, and produces reports and presentation documents as needed
Manages special projects from initiation to completion by defining project scope, goals, and deliverables
Acts as a confidential assistant and handles confidential information with discretion and professionalism
Performs other duties as assigned
Qualifications
Baccalaureate degree required
Five (5) Years experience
Strong coordination and follow-through skills
Excellent computer skills, including proficiency in Microsoft Office Suite
Adaptability and a willingness to learn new processes and tools
Excellent writing, verbal, and people skills
Ability to learn quickly and apply internal and external policies and procedures
Demonstrated use of independent judgment and initiative
Ability to interact with all levels of management and external entities
RFCUNY Benefits RFCUNY Employee Benefits and Accruals
About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.
Key Features
Department Systems and Information Services
Status Full Time
Annual Salary Range $73,475.00 - $85,721.00
Closing Date Feb 28, 2025 (Or Until Filled)
Bargaining Unit No
Actions
Apply
Facebook (http://www.facebook.com/share.php?u=https://www.rfcuny.org/careers/postings?pvnID=RF-2412-006602&title=Careers at RFCUNY)
Twitter (http://twitter.com/home?status=Job Openings at RFCUNY+https://www.rfcuny.org/careers/postings?pvnID=RF-2412-006602)