Automotive Art
Purchasing/Inventory Analyst
Automotive Art, Miami Gardens, Florida, United States
Title:
Purchasing/Inventory Analyst
Job Purpose:
The Purchasing/Inventory Analyst is responsible for purchasing and receiving flow, accuracy and control of inventory assets in support of the group's inventory demand and supply chain. The Purchasing and Inventory Analyst is responsible for oversight of continuous physical and financial inventory accuracy and related controls for the Logicar distribution center (and other outlets where applicable) with emphasis on accurate receiving and holding of goods, identifying and communicating packing, price or other discrepancies to the appropriate stakeholders. The Purchasing and Inventory Analyst is charged with organizing and managing physical inventories, performing stock counts, and developing and maintaining controls and operating protocols while ensuring compliance.
Job Duties:
Responsible for preparing and placing purchase orders for stocked products supplied by overseas and domestic vendors based on inventory levels, sales trends, minimum batch sizes and order lead times to Logicar Inc. distribution centers) in the US. Responsible for ensuring that adequate stock levels are maintained at all times at Logicar allowing for target 95+% fill rate with customer orders while ensuring that inventory months are optimized to eliminate overstocking and potential for product expiration. Coordinate logistics of all international and domestic inbound shipments in order to meet projected arrival dates. Preparing all documents in compliance with company and regulatory requirements. Resolve any related arrival issues (incorrect documents, missing bills of lading, classification issues, country of origin issues etc.). Coordinate the flow and compliance of all import documentation for foreign sourced vendor purchase orders.. Oversight of U.S. customs clearance for inbound inventory shipments as primary liaison with customs brokerage firms, supplying all necessary information for proper and compliant importation. Inventory receiving of shipments, ensuring that vendor purchase orders and invoices are accurate and at prices and quantities as agreed. Preparing inventory receiver costings, and receiving items into the company's ERP system. Preparing and submitting voucher packages and vendor invoices to accounts payable. Ensure that stock checks and cycle counts are conducted on a perpetual system and that prompt action is taken to investigate and address and correct any discrepancies to ensure that we continuously maintain accurate inventory records on the company's perpetual inventory management system. Monitor necessary costings for receiving goods into Magstar warehouse management system in a timely manner and for providing product info and arrival status information to staff. Resolving any related arrival issues (short/over shipments, incorrect documents, issues with proof of deliveries/bills of lading, classification issues, country of origin issues etc.). Providing product info and arrival status information to staff. Interacting closely with warehouse/distribution center representatives to continuously maintain accurate inventory records on the company's perpetual management system. Training warehouse personnel and other staff on handling issues with stock handling, incoming shipments and sales order fulfillment clarifications. Promptly investigating inventory discrepancies or product batch issues noted or reported by customers or other parties Performing required stock checks and investigations to determine corrective action, communication and adjustments required for resolution; documenting resolutions and outcomes accordingly. Planning, handling and executing stock takes for the warehouse/distribution center. Performing stock checks, cycle counts, and physical inventory takes, preparing inventory analysis, and recording corrective transactions/adjustments for discrepancies. Handling projects and actions to be taken with inventory for the organization's resolution of stock levels or item issues, including: defect, damage, recall, customer complaints and returns, including segregation, re-labeling and inventory adjustments. Planning and coordinating the creation of product "kits" including re-packaging, assembly and labeling. Performing accurate inventory transactions to account for product kit transformations. Maintaining labels, tags, boxes, cans, containers, pallets, storage bins and other necessary materials used in resolving inventory and stock issues or assembly requirements. Maintaining label creation software and label printing hardware and supplies in full response readiness. Coordination of adjustments for expired and damaged goods, and execution of physical identification and handling waste/disposal under protocols. Submitting information for the set-up of new items and related information in item master files. Identifying and submitting information for changes and updates to the item mater files as necessary. Reviewing and reporting on compliance with internal procedures and controls. Making suggestions for enhancement of accuracy, safeguards, efficiency, handling and storage of inventory. Advising and communicating with management about events, problems and root causes affecting inventory accuracy, existence, valuation, labeling, damage, expiration, obsolescence, or other material impacts. Maintain relationships with existing suppliers; noting trends, issues and changes to management when necessary. Monitor price adjustments and communicate changes as necessary to responsible AAl and Logicar management. Performing other tasks from time to time as requested by the Management. Competencies: 1. Communication Proficiency. 2. Organizational Skills. 3. Mathematical and Analytical Skills. 4. Computer Software Aptitude. 5. Thoroughness. 6. Time Management.
Work Environment: This position works around both office and warehouse settings. This role routinely uses standards. office equipment such as computers, phones, and other office machines. Reaching, light lifting and physical movement may be necessary on occasion.
Position Type and Expected Hours of Work: This is a full-time position, exempt from overtime. Regular days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m, with an hour for break, however duties may require work to extend beyond and/or outside of these hours.
Travel: Minimal out of town travel is expected for this position.
Travel within the operational vicinity can be expected to visit inventory locations.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Purchasing/Inventory Analyst
Job Purpose:
The Purchasing/Inventory Analyst is responsible for purchasing and receiving flow, accuracy and control of inventory assets in support of the group's inventory demand and supply chain. The Purchasing and Inventory Analyst is responsible for oversight of continuous physical and financial inventory accuracy and related controls for the Logicar distribution center (and other outlets where applicable) with emphasis on accurate receiving and holding of goods, identifying and communicating packing, price or other discrepancies to the appropriate stakeholders. The Purchasing and Inventory Analyst is charged with organizing and managing physical inventories, performing stock counts, and developing and maintaining controls and operating protocols while ensuring compliance.
Job Duties:
Responsible for preparing and placing purchase orders for stocked products supplied by overseas and domestic vendors based on inventory levels, sales trends, minimum batch sizes and order lead times to Logicar Inc. distribution centers) in the US. Responsible for ensuring that adequate stock levels are maintained at all times at Logicar allowing for target 95+% fill rate with customer orders while ensuring that inventory months are optimized to eliminate overstocking and potential for product expiration. Coordinate logistics of all international and domestic inbound shipments in order to meet projected arrival dates. Preparing all documents in compliance with company and regulatory requirements. Resolve any related arrival issues (incorrect documents, missing bills of lading, classification issues, country of origin issues etc.). Coordinate the flow and compliance of all import documentation for foreign sourced vendor purchase orders.. Oversight of U.S. customs clearance for inbound inventory shipments as primary liaison with customs brokerage firms, supplying all necessary information for proper and compliant importation. Inventory receiving of shipments, ensuring that vendor purchase orders and invoices are accurate and at prices and quantities as agreed. Preparing inventory receiver costings, and receiving items into the company's ERP system. Preparing and submitting voucher packages and vendor invoices to accounts payable. Ensure that stock checks and cycle counts are conducted on a perpetual system and that prompt action is taken to investigate and address and correct any discrepancies to ensure that we continuously maintain accurate inventory records on the company's perpetual inventory management system. Monitor necessary costings for receiving goods into Magstar warehouse management system in a timely manner and for providing product info and arrival status information to staff. Resolving any related arrival issues (short/over shipments, incorrect documents, issues with proof of deliveries/bills of lading, classification issues, country of origin issues etc.). Providing product info and arrival status information to staff. Interacting closely with warehouse/distribution center representatives to continuously maintain accurate inventory records on the company's perpetual management system. Training warehouse personnel and other staff on handling issues with stock handling, incoming shipments and sales order fulfillment clarifications. Promptly investigating inventory discrepancies or product batch issues noted or reported by customers or other parties Performing required stock checks and investigations to determine corrective action, communication and adjustments required for resolution; documenting resolutions and outcomes accordingly. Planning, handling and executing stock takes for the warehouse/distribution center. Performing stock checks, cycle counts, and physical inventory takes, preparing inventory analysis, and recording corrective transactions/adjustments for discrepancies. Handling projects and actions to be taken with inventory for the organization's resolution of stock levels or item issues, including: defect, damage, recall, customer complaints and returns, including segregation, re-labeling and inventory adjustments. Planning and coordinating the creation of product "kits" including re-packaging, assembly and labeling. Performing accurate inventory transactions to account for product kit transformations. Maintaining labels, tags, boxes, cans, containers, pallets, storage bins and other necessary materials used in resolving inventory and stock issues or assembly requirements. Maintaining label creation software and label printing hardware and supplies in full response readiness. Coordination of adjustments for expired and damaged goods, and execution of physical identification and handling waste/disposal under protocols. Submitting information for the set-up of new items and related information in item master files. Identifying and submitting information for changes and updates to the item mater files as necessary. Reviewing and reporting on compliance with internal procedures and controls. Making suggestions for enhancement of accuracy, safeguards, efficiency, handling and storage of inventory. Advising and communicating with management about events, problems and root causes affecting inventory accuracy, existence, valuation, labeling, damage, expiration, obsolescence, or other material impacts. Maintain relationships with existing suppliers; noting trends, issues and changes to management when necessary. Monitor price adjustments and communicate changes as necessary to responsible AAl and Logicar management. Performing other tasks from time to time as requested by the Management. Competencies: 1. Communication Proficiency. 2. Organizational Skills. 3. Mathematical and Analytical Skills. 4. Computer Software Aptitude. 5. Thoroughness. 6. Time Management.
Work Environment: This position works around both office and warehouse settings. This role routinely uses standards. office equipment such as computers, phones, and other office machines. Reaching, light lifting and physical movement may be necessary on occasion.
Position Type and Expected Hours of Work: This is a full-time position, exempt from overtime. Regular days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m, with an hour for break, however duties may require work to extend beyond and/or outside of these hours.
Travel: Minimal out of town travel is expected for this position.
Travel within the operational vicinity can be expected to visit inventory locations.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.