Legal Receptionist

The receptionist will be the first point of contact for our visitors, managing incoming calls, scheduling appointments, and maintaining a welcoming office environment. The receptionist will use excellent communication skills, strong organizational abilities, and proficiency in basic office software. This position combines administrative tasks with client service and operational support.

Key Responsibilities and Job Duties:

Front Desk Management

Greeting clients and visitors in a professional manner Answering, screening, and directing phone calls Scheduling appointments and maintaining the attorneys calendar

Communication

Managing correspondence (emails, letters, and packages) Relaying messages accurately to attorney, paralegal, and other staff

Clerical Support

Opening and closing the office Managing the reception area to ensure its tidy and welcoming Maintaining office supplies inventory and making note of items as needed Opening and closing case files

Client Relations

Collecting client information and directing inquiries appropriately Assisting with intake forms and initial consultations (conflict checks)

Case Preparation

Preparing and organizing some legal documents Filing legal documents with court and tracking deadlines

Administrative Support

Maintaining and updating case files

Client Interaction

Serving as a liaison between clients, attorney, paralegal, and other parties Handling sensitive client information with confidentiality and professionalism

Scheduling and Coordination

Scheduling hearings for clients and attorney

Billing and Finance

Tracking client ledgers Assisting with payment processing and collections