Staff Accountant

POSITION DESCRIPTION/PRIMARY OBJECTIVE The Staff Accountant is responsible for billing and fiscal support for program government grants; assisting with forecasting and budgeting; participating in the month end close process and the annual audits/990. This position requires a solid understanding of Generally Accepted Accounting Principles (GAAP) and internal controls. The Staff Accountant position must be able to manage several projects simultaneously and adhere to deadlines. This position is eligible for a hybrid schedule working from home and office. ESSENTIAL FUNCTIONS Grant Billing and Analysis Adhere to funding deadlines to submit cost-reimbursement invoices Assist Program Directors/Managers with budget management (spend-out); identifying anomalies or trends that would cause overspending Work with the CFO and Program Directors to identify any potential overspends or necessary reclassifications Responsible for calculating the monthly admin fees for each grant, utilizing the correct rate provided in the grant and/or assigned by Hired and testing the accuracy of these calculations Act as point person for each funder to contact; maintain positive relationships with internal and external stakeholders Maintain Accounts Receivable (A/R); review AR Aging and follow up with funders for payment and reconcile AR to sub-ledgers Create new projects within the applicable Hired systems Meet with Program staff regularly to understand the nuances of each grant Maintain knowledge of funder regulations for grants and contracts and educate staff about implications for their programs Assist in special projects as assigned Monitoring Visits-Fiscal Work with the CFO compiling substantiation for grant financial transactions Provide the funder with easily understandable grant general ledgers Participate in monitoring visit virtual and on-premises meetings Maintain filings of all desk audits and outcomes General Ledger, Payables and Month End Close Prepare journal entries Work with team members and other departments identifying and implementing process improvements Prepare Payroll JE s and the month end accrual Prepare the IT Allocation Budgeting and Forecasting Play a key role working with the CFO and Program leads preparing the annual budgets for each program area and the specific grants Provide key information needed for ongoing forecasting of Program revenue Maintain and update a grant database to be used for budgeting and forecasting Monthly Financial Statements Prepare monthly internal financials utilizing custom reports from FE, presented to the CFO for review. The existing package includes a balance sheet, summarized and detailed income statement. Prepare a monthly expense only financial report, performing analytics looking for reasonableness. Final step to confirm accuracy of monthly expenses prior to invoicing.