Mindlance
Executive Assistant
Mindlance, New York, NY, United States
Position Title: Executive Assistant to Chief Legal and Risk Officer & General Counsel
Location: HYBRID - NYC (corporate location: 250 Vesey Street) - Tues/Weds and remote the remaining
Duration: temporary for about 4 months covering a leave
Profile: The very best of the best...must have a minimum of 5 years, recent experience supporting a C-level executive(s). Have a knack for anticipating needs and "curating a great day" for their executive by accurate planning and consideration of needs, etc. Must be proactive, diligent and a stellar communicator with strong MSOffice (all applications) with exceptional scheduling skills. We need to see proven performance with a strong track record.
Must Have Skills:
The Risk Management division works to guide and support the client and manage risk in a way that protects the organization while allowing it to pursue its mission and strategic objectives. The division includes the legal, compliance, security, and accessibility-related functions. Common to all these groups is a strong desire to support those who use client services, including students, families, educators, and our colleagues, and to provide counsel and guidance that is wise, balanced, and solution-oriented.
About the Opportunity:
The Executive Assistant is a critical function that supports: (1) Chief Legal and Risk Officer and (2) General Counsel. You're a go-getter - described by others as an unstoppable force - who stays calm, organized, and coordinated under pressure. You're ready to take on a role that allows you to learn and grow, and you're willing to meticulously execute your primary responsibilities while inquiring about ways to take on new tasks that pique your interest and provide added value to both divisions as well as the organization. At the core of this role, you serve as an Executive Assistant who maximizes leader impact by scheduling meetings, managing expenses, and booking travel. You are seen as foundational to the work we do. But it doesn't stop there.
We see this role as the best opportunity to learn and grow, both within and across businesses as well as within your own career. You'll work with executives and chiefs of staff to support our most critical work. We're looking for a rockstar and superstar who is looking for a unique role that offers the opportunity to experience and be a part of work at the most senior levels of the organization.
In this role, you will:
Provide administrative support to Risk Management Division Leadership (80%)
¿ Manage the calendar of the Chief Risk Officer and General Counsel, as well as the Deputy General Counsel
¿ Schedule and plan all division-wide activities
¿ Schedule and plan convenings with external General Counsels
¿ Manage expenses for the Chief Risk Officer and General Counsel and Deputy General Counsel and the Division
¿ Manage travel details for the Chief Risk Officer and General Counsel
¿ Ensure seamless execution of division-wide in-person, hybrid, or remote events, and help to prepare PowerPoint and other presentations
¿ ssist with staff engagement initiatives
¿ Maintain and update divisional records, such as the org chart and distribution lists
Support special projects that lead to division-wide impact Risk Management (20%)
¿ Support the Chief Risk Officer and General Counsel on special projects as needed.
EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."
Location: HYBRID - NYC (corporate location: 250 Vesey Street) - Tues/Weds and remote the remaining
Duration: temporary for about 4 months covering a leave
Profile: The very best of the best...must have a minimum of 5 years, recent experience supporting a C-level executive(s). Have a knack for anticipating needs and "curating a great day" for their executive by accurate planning and consideration of needs, etc. Must be proactive, diligent and a stellar communicator with strong MSOffice (all applications) with exceptional scheduling skills. We need to see proven performance with a strong track record.
Must Have Skills:
- Advanced Calendar / Scheduling Skills
- Arranging Meetings
- Concur
- Executive/C-Level Support (Chief Legal and Risk Officer & General Counsel)
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Poised with extreme confidentiality
- Problem Solver Communication Skills Works Well under Pressure Troubleshooting
The Risk Management division works to guide and support the client and manage risk in a way that protects the organization while allowing it to pursue its mission and strategic objectives. The division includes the legal, compliance, security, and accessibility-related functions. Common to all these groups is a strong desire to support those who use client services, including students, families, educators, and our colleagues, and to provide counsel and guidance that is wise, balanced, and solution-oriented.
About the Opportunity:
The Executive Assistant is a critical function that supports: (1) Chief Legal and Risk Officer and (2) General Counsel. You're a go-getter - described by others as an unstoppable force - who stays calm, organized, and coordinated under pressure. You're ready to take on a role that allows you to learn and grow, and you're willing to meticulously execute your primary responsibilities while inquiring about ways to take on new tasks that pique your interest and provide added value to both divisions as well as the organization. At the core of this role, you serve as an Executive Assistant who maximizes leader impact by scheduling meetings, managing expenses, and booking travel. You are seen as foundational to the work we do. But it doesn't stop there.
We see this role as the best opportunity to learn and grow, both within and across businesses as well as within your own career. You'll work with executives and chiefs of staff to support our most critical work. We're looking for a rockstar and superstar who is looking for a unique role that offers the opportunity to experience and be a part of work at the most senior levels of the organization.
In this role, you will:
Provide administrative support to Risk Management Division Leadership (80%)
¿ Manage the calendar of the Chief Risk Officer and General Counsel, as well as the Deputy General Counsel
¿ Schedule and plan all division-wide activities
¿ Schedule and plan convenings with external General Counsels
¿ Manage expenses for the Chief Risk Officer and General Counsel and Deputy General Counsel and the Division
¿ Manage travel details for the Chief Risk Officer and General Counsel
¿ Ensure seamless execution of division-wide in-person, hybrid, or remote events, and help to prepare PowerPoint and other presentations
¿ ssist with staff engagement initiatives
¿ Maintain and update divisional records, such as the org chart and distribution lists
Support special projects that lead to division-wide impact Risk Management (20%)
¿ Support the Chief Risk Officer and General Counsel on special projects as needed.
EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."