ADMINISTRATIVE ASSISTANT 2 (PART TIME 50% FTE)

Req #: 240577 Department: UW ADVANCEMENT: UW TACOMA Appointing Department Web Address: Job Location Detail: Hybrid eligible Posting Date: 11/01/2024 Closing Info: Closes On 11/08/2024 Salary: 50% of $3,492 - $4,428 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. ( As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission-with the goal of making the UW the world's greatest public university, as measured by positive impact-guides everything we do in University Advancement (. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW's impact by developing meaningful connections that foster pride, advocacy and philanthropic support. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals. The UW Tacoma Advancement team has an exciting opening for an Administrative Assistant 2. This is a permanent, part-time, union-contracted position. The Administrative Assistant supports operations in the Office of Advancement at UW Tacoma. This role works directly with the Administrative Specialist and is part of the Administrative Team. The ideal candidate should be a detail-oriented, organized, self-starter who can work independently and as part of a team. What You Will Do: Provide welcoming customer service and front desk assistance to those who email, call or enter the office; answer questions and provide information, as needed. Support with scheduling meetings, maintaining multiple calendars and coordinating venues. Support meetings chaired or staffed by the Vice Chancellor of Advancement by taking meeting minutes. Assist with onboarding new Advancement staff. Maintain and monitor current data on required staff trainings. Process procurement and other reimbursements for Advancement leadership using multiple methods supported by the UW. Process daily and monthly fiscal transactions, including assisting staff with ProCard expenditures in Workday. Coordinate travel arrangements and itineraries for staff. Process gifts and pledge payments to the University, ensuring accuracy and correcting errors; initiate tracking to ensure appropriate handling. Support with events, as needed. Perform other duties as assigned. MINIMUM REQUIREMENTS High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience. What You Bring: Demonstrated commitment to fostering diversity and contributing to an inclusive working and learning environment. Experience providing excellent customer service. Ability to work and communicate effectively. Demonstrated creativity, organizational ability and attention to detail. Proficiency in Microsoft Office for generating correspondence, special reports and spreadsheets. What You Can Expect: This position is a contract-classified role under the Service Employees International Union 925 ( An open-minded and inclusive team that values diversity. Hybrid work schedule available based on team and business needs. Cubicle/open workspace environment that may result in higher noise levels and visual distractions. #UWUAJOBS University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.