5394 - Administrative Services Manager I (Human Resources)

This job was posted by : For more information, please see: REVISED OPEN UNTIL FILLED Salary Grade: 13 Pay Range Hiring Range: $57,607 - $69,128 Annually Full Range: $57,607 - $80,649 Annually Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. We are seeking a highly skilled and experienced professional to join our Human Resources Department as an Administrative Services Manager I (HR). This role is critical to managing the administrative and operational functions of the HR department, including overseeing clerical and support staff. The ideal candidate will have expertise in Human Capital Management systems (HCM), such as Workday, handling recruitment, personnel actions, and off-boarding processes. Additionally, strong budgetary experience is essential, as this position involves developing, monitoring, and revising department budgets to ensure efficient financial management. The candidate should also have experience preparing and overseeing HR-related contracts, responding to public records requests, and coordinating public meetings in compliance with Arizonas open meeting laws. We are looking for a leader who can drive HR operations, improve departmental efficiency, and maintain fiscal responsibility while ensuring adherence to county and state regulations. The first review of applications will be on11/01/2024. (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.) Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to the area of assignment; Manages, administers and coordinates internal services or support functions for a department or specific functional unit; Manages the acquisition, storage, and distribution of supplies and equipment to support unit or department activities; Develops or participates in the development of departmental-related policies and procedures and implements same as they relate to the area of assignment; Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management; Develops and implements new procedures for both short and long-term plans to improve efficiency, productivity, and operating economy of areas of assignment; Provides input to and assists in the development and design of automated information systems; Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment; Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records; Directs formal training and development programs for assigned staff, County employees, or community or public interest groups; Supervises, trains and evaluates support staff and coordinates the activities of area of assignment; Reviews work of staff to ensure accuracy of documents and adherence to policy; Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals; Administers internal personnel activities in coordination with the centralized Human Resources Department; Monitors day-to-day financial matters such as sources of funding, contract renewals, payroll, purc ases and petty cash funds; Administers internal procedures for conducting competitive hiring and promotion; Develops, monitors, revises and administers all or part of the department or assigned unit budget and maintains budgetary records; Conducts research, data-gathering and reporting of special projects related to area of assignment. Minimum Qualifications (1) Bachelor's degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field and three years of supervisory experience in public or business administration or in one of the identified fields. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: (2) Five years of professional-level experience in any of the identified fields that includes at least three years of supervisory or managerial experience. Qualifying education and experience must be clearly documented in the 'E