Environmental Health Administrative Specialist

Salary: $20.13 - $26.40 Hourly

Location : Menomonie, WI

Job Type: Part-Time

Job Number: 00421

Department: Public Health

Division: Environmental

Opening Date: 12/31/2024

Closing Date: 1/14/2025 11:59 PM Central

FLSA: Non-Exempt

Join Our Team at Dunn County

At Dunn County, we're more than just a local government - we're a community of dedicated professionals united by our core values and committed to serving our residents. Our culture is built on five fundamental principles that guide everything we do:

Our Core Values in Action

• Dedication - We demonstrate unwavering commitment to those we serve, ensuring that every decision and action is focused on enhancing the quality of life for Dunn County residents.
• Professionalism - Excellence is our standard. We maintain the highest levels of competence while fostering an environment of courtesy and respect in all our interactions and responsibilities.
• Ethics - Integrity is non-negotiable. We pride ourselves on consistently acting with honesty and transparency, building trust through ethical decision-making in every aspect of our public service.
• Betterment - Innovation drives us forward. We're committed to continuous improvement, constantly seeking ways to enhance our services and the value we deliver to our community.
• Collaboration - Together we achieve more. We foster an inclusive environment where diverse perspectives are valued, and teamwork is essential to achieving our shared goals.

Job Summary

Join Our Team as an Administrative Specialist in Public Health!

Are you organized, detail-oriented, and passionate about serving your community? Dunn County's Public Health Department is seeking a dedicated Administrative Specialist to join our team on a part-time basis (29 hours per week). This is an exciting opportunity to contribute to the health and well-being of our community through vital administrative support and meaningful environmental health initiatives.

What You'll Do:

As an Administrative Specialist, you will play a critical role in the smooth operation of our Public Health Department. You'll be responsible for:

• Managing departmental databases, records, and reports
  
• Providing exceptional customer service and front desk coverage
  
• Preparing and maintaining licenses, permits, and billing documents
  
• Assisting with the development of program materials and educational resources
  
• Supporting environmental health fieldwork, such as collecting food and water samples

Your attention to detail, organizational skills, and ability to multitask will directly impact the efficiency and effectiveness of our department.

Why Join Us?

• Purpose-Driven Work: Play a key role in supporting public health initiatives that make a tangible difference.
  
• Professional Growth: Unlock valuable career development opportunities by gaining hands-on experience in environmental health, database management, and community engagement. This role serves as a stepping stone for individuals looking to advance within public health or related fields.
  
• Collaborative Environment: Work alongside a passionate team committed to improving the lives of Dunn County residents.
  
• Flexible Schedule: Enjoy a part-time schedule that provides work-life balance.

If you're ready to make a meaningful impact in public health and grow your career, we encourage you to apply and become part of the Dunn County team. Together, we can create a healthier, safer community for all!
The pay rate for this role is $20.13 - $26.40 per hour, with an anticipated starting rate between $20.13 - $21.25 per hour.
**In addition to hourly pay, you will receive $2.55 per hour in lieu of fringe pay.**
Primary Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

• Operates the departmental computer database to maintain records of all Public Health activities; updates the database as needed to maintain current information; performs information query as needed; retrieves data to prepare, generate and submit charts and reports.
• Performs routine and non-routine clerical duties in support of the daily operations of the department; creates and types a variety of documents, replies, file materials, payment requests, and license documents; creates, organizes and maintains patient files; maintains and organizes resource files; maintains department supplies and places orders as needed; provides front desk coverage as needed; processes mail.
• Oversees the DNR Well-Water Program by maintaining the paper files and database, communicating with the DNR, generating reports, and creating monitory site plans for facilities.
• Establishes DATCP licenses by assisting with the distributing licenses and permits to public facilities, monitoring licensed facilities, updating databases, initiates inspection requests, and organizes billing and contact logs.
• Receives incoming calls to the department; forwards calls to appropriate area or destination; takes messages as needed; provides technical information and assistance to customers; provides program information; schedules appointments for departmental staff.
• Assists in the development and creation of departmental program materials; edits news releases with County information and submits for review; prepares Public Health program materials for such topics and radon and lead; prepares educational displays and materials; participates in educational presentations.
• Coordinates daily work activities; organizes and prioritizes work; monitors status of work in progress and inspects completed work; confers with staff, assists with problem situations, and provides technical support.
• Prepares or completes various forms, reports, correspondence, data reports, grant reports, billings, newspaper copy, patient records, Public Health records, and other documents.
• Receives various forms, reports, correspondence, license payments, patient records, and other documentation; reviews, completes, processes, forwards, or retains as appropriate.
• Communicates with supervisor, co-workers, other departments, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Operates office equipment including a copy machine, adding machine, calculator, typewriter, fax machine and related equipment; utilizes a computer and various programs to perform word processing, desktop publishing, and database management.
• Perform other related duties as requested.

Minimum Qualifications

EDUCATION AND/OR EXPERIENCE REQUIREMENTS

• Associate's Degree in Executive Assistant, Business Administration, or other related field.
• Requires a minimum of six (6) months previous secretarial experience.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

• Valid driver's license or the ability to travel between work locations.
• Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES QUALIFICATIONS

In order to perform the duties of the Administrative Specialist position (listed above) the following knowledge, skills, and abilities are essential for Administrative Specialist to possess.

• Knowledge of general office procedures and practices
• Knowledge of governmental procedures and operations.
• Knowledge of billing, collection and reimbursement practices, guidelines, requirements and rules pertaining to department assignment.
• Knowledge of customer/client service etiquette.
• Knowledge of computer operation and use including accounting software, business productivity software and specialized accounting software/applications utilized by the department.
• Skill in coordinating, leading, monitoring and training staff in assigned responsibilities and duties.
• Skill in using, maintaining, enhancing and implementing databases and spreadsheets.
• Skill in reconciling department accounts, statements, records and reports.
• Ability to apply and follow department and/or county accounting operations, procedures and methods.
• Ability to understand and apply accounting operations in accordance with laws, rules and guidelines.
• Ability to implement billing procedures and processes of the department.
• Ability to establish and maintain effective and professional working relationships.
• Ability to work as an effective and collaborative team player.
• Ability to follow Dunn County policies and procedures including those pertaining to confidentiality.
• Ability to prioritize and organize job assignments.
• Ability to manage time effectively, manage multiple projects, and complete work within established deadlines.
• Ability to work the allocated hours of the position.

MINIMUM LANGUAGE SKILLS QUALIFICATIONS

In order to perform the duties of the Administrative Specialist position (listed above) the following language skills are essential for the Administrative Specialist to possess.

• Ability to communicate clearly and effectively with other staff members, supervisors, and the general public in written and verbal form.
• English skills (oral, written and comprehension) sufficient to effectively communicate with all internal and external customers.

MINIMUM REASONING ABILITY QUALIFICATIONS

In order to perform the duties of the Administrative Specialist position (listed above) the following reasoning abilities are essential for the Administrative Specialist to possess.

• Ability to understand and effectively carry out verbal and written instructions.
• Must have ability to work accurately with attention to detail.
• Ability to prepare and maintain accurate and concise records and reports.

MINIMUM MATHEMATICAL ABILITY QUALIFICATIONS

In order to perform the duties of the Administrative Specialist position (listed above) the following mathematical skills are essential for the Administrative Specialist to possess.

• Ability to make arithmetic computations using whole numbers, fractions and decimals.
• Ability to compute rates, ratios and percentages.

In evaluating candidates for this position, Dunn County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

Physical and Work Environment

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor or Human Resources.

PHYSICAL REQUIREMENTS

• Physical effort will typically require prolonged and frequent exertion of objects weighing up to 25 pounds and/or infrequent exertion of objects weighing up to 50 pounds.
• Continuous speaking, hearing and using hands dexterously; work frequently requires sitting; and work occasionally requires standing, walking and reaching with hands and arms.
• Work has standard vision requirements.
• The physical and environmental hazards and risks associated with the job can be characterized as minimal.

WORK ENVIRONMENT

• Work is generally in a moderately noisy location (e.g. business office, moderate traffic).

Nothing in this job description limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Equal Opportunity Employer

Dunn County is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

By applying for this position, you acknowledge that you have read our job posting in its entirety and meet the basic requirements outlined above. Dunn County looks forward to reviewing your application.

Dunn County is not only a great place to work, but has many exciting benefits!

• Retirement: The County provides a retirement account in Wisconsin Retirement System (WRS). Employees pay one-half of the actuarially required contributions.
• Health Insurance: The County offers health insurance coverage for employees and their families.
• Dental Insurance: The County offers dental insurance coverage for employees and their families.
• Vision Insurance: The County offers dental insurance coverage for employees and their families.
• Income Continuation Insurance: Similar to short and long-term disability coverage.
• Flexible Spending Accounts: Eligible employees may use tax-free dollars to pay for eligible out-of-pocket dependent care, dental, and eye care expenses for themselves and their eligible family members.
• Voluntary Accident and Critical Illness Insurance: May be purchased at group rates.
• Life Insurance: The County provides the opportunity to purchase Term Life Insurance plans for themselves and their dependents.
• Other Benefits: HSA, Deferred Compensation, and Employee Assistance Program.
• Paid Time Off: Vacation, Sick, Holidays
• Workers' Compensation
• Social Security: The County matches employees' social security compensation.

For more detailed information, please review our 2025 Dunn County Benefit Enrollment Guide!

Dunn County provides leave under the Family Medical Leave Act:

AN IMPORTANT NOTE: This information gives only a brief summary of the plans in effect for regular, full-time Non-Represented employees of Dunn County and may not be all-inclusive. Dunn County's policies and County Code govern if there are differences between this information and the policies.

01

What is your highest level of education?

• High School Diploma or GED
• Certificate/Technical Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree

02

Please list your primary field of study.

03

This is a part-time, 29 hours per week, position with a flexible Monday-Friday schedule. Are you able to work within these parameters?

• Yes
• No

04

Do you have a valid driver's license?

• Yes
• No

05

Prior to hire, are you willing to submit to a background check?

• Yes
• No

06

What interests you about this position, and how does it align with your current skills and experience?

Required Question