Urban League of Portland
People Operations Assistant (CSA II)
Urban League of Portland, Portland, Oregon, United States, 97204
People Operations Assistant (CSA II)
City of Portland
Salary:
$22.00 - $28.00 Hourly
Job Type:
Casual
Job Number:
2024-01225
Location:
1120 SW 5th Ave, OR
Bureau:
Portland Water Bureau
Closing:
12/23/2024 11:59 PM Pacific
The Position
Are you seeking a role where you can showcase your Human Resources-related skills?
If so,
the Portland Water Bureau seeks a qualified candidate to join them as an People Operations Assistant (Community Service Aide II)!
About the Position Job Appointment:
Casual
Work Schedule: Schedule will be from 20 hours to 30 hours per week, averaging two to three days a week. This role will work with their hiring manager to determine their schedule.
Note: This Community Service Aide (CSA II) position has a maximum of 1,400 hours in a calendar year.
Work Location: This position will rotate between two work locations, The Portland Building - 1120 SW 5th Ave., Portland, OR 97204
in Downtown Portland (primary location) and the Water Interstate Building - 664 N. Tillamook St., Portland, OR 97227. This position requires in-office presence.
Benefits:
This position has limited benefits eligibility. Please review our benefit tab for more information.
Union
Representation:
This position is not represented by a union.
Application Materials:
Please click APPLY to submit your application via the City of Portland's online portal. You will need to submit a
resume
and supplemental questions for this application.
Position Summary
This position will provide administrative support for the People Operations Unit. The People Operations Unit is part of the Business Services group. This group includes many of the bureau's core employee-focused functions, including people operations, communications and outreach, equity and policy, employee experience and development, and strategic planning. This unit provides comprehensive support for improving recruitment, retention, and payroll operations. People Operations is adjacent to HR, performing a strategic function of serving employees as internal customers. They stay abreast of workplace dynamics, implementing programs that respond to an evolving workplace. The aim is to support managers and employees as a strategic thought partner.
This part-time position is for someone that has some experience in human resources related functions, has strong computer skills, attention to detail, and a willingness to contribute to the unit's success. In addition to providing routine administrative support, other tasks may include, but are not limited to - Creating data dashboards and presentations. Assisting with website editing. Assisting with payroll tasks. Providing support for meeting and event planning. Assisting employees with finding solutions to their needs. As People Operations Assistant (
CSA II), you will:
Administer program and project communications relating to employee life-cycle processes and payroll administration. Tasks may include answering employee questions, fixing processing errors, and distributing paychecks. Make recommendations and collaborate on projects improving effectiveness and efficiency. Research and share information to provide answers to questions from other Bureaus/Offices, employees, and various organizations, committees, community groups, and labor representatives. Present objective analyses, observations, findings, conclusions, and recommendations to supervisors, managers, as oral presentations and in public forums. Provide support with training, coordinating and serve on committees, and other collaborative spaces. For example, this role will assist with new hire orientation programming. About Portland Water Bureau:
The Portland Water Bureau (PWB) serves almost a million people in the Portland area, about a quarter of Oregon's population. PWB values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.
Our mission:
We serve excellent water every minute of every day.
Our vision:
The water our community loves is safe and abundant for generations to come.
Our equity commitment:
We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult - and essential - work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities.
Our values:
Honor our responsibility.
We take part in a long legacy of careful stewardship of natural resources, infrastructure, and public trust. We never forget that water is essential.
Serve our community.
We know people depend on us. We are dedicated to listening, communicating, and acting with compassion.
Work well.
Our strength lies in the skills, expertise, and creativity our employees bring to work every day. We work hard, we work safely, and we adapt.
Use money wisely.
We work to control costs while maintaining high standards. We invest to make our water system stronger, more flexible, and better prepared for challenges ahead.
We value diverse perspectives and life experiences and aspire to hire and support people who reflect the diversity of the people of Portland. People of color, LGBTQA+ and other identities, people with disabilities, and veterans are encouraged to apply. Employees are guided by the shared values of public service, customers, communication, and equity. We work hard every day to share the stories about how our investments in the water system ensure safe and abundant water for generations to come. Your unique perspective and lived experience will help shape our work and strengthen our organization.
Have a question?
Contact Information:
Vanessa Bodien, Recruiter
Bureau of Human Resources
[email protected]
To Qualify
The following minimum qualifications are required for this position:
Knowledge
of and
experience
with standard office programs, such as Microsoft Office (Outlook, Word, Excel, Teams, and more). Knowledge
of and
experience
with enterprise business systems, such as SAP. Ability
and
experience
with working in an office environment supporting tasks related to payroll, employee services, training and development, or related field. Experience
with using tact and discretion in dealing with confidential and sensitive information. Strong interpersonal, verbal, and written communication
skills , including the ability to communicate across different communication styles and cultural backgrounds.
The following qualifications are preferred,
b ut not required to apply
:
A minimum of two years of experience, either part- or full-time, providing administrative support in one or more of the following areas - payroll, employee services, human resources, or related field. Experience with talent acquisition and position management Public sector experience welcomed, but not required. The Recruitment Process
There may be additional delays with our recruitment timeline due to the holiday season - Thank you for understanding.
** PLEASE NOTE :
The eligible list generated from this recruitment may be used to fill future vacancies**
Step 1: Apply online between December 16, 2024 - December 23, 2024
Required Application Materials:
Resume Supplemental Questions Optional Application Materials:
If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.
Application Tips:
Do not attach any additional documents. Only the documents requested in the job application will be reviewed. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Please note ,
all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. You can use AI tools to assist with your job application. However, please make sure to personalize your responses to supplemental questions. Avoid copying and pasting directly from the AI tool you use. We encourage using AI to generate ideas and then tailoring the text to reflect your own experiences and skills. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of December 23, 2024
There will be an evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of January 6, 2025
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Mid-January 2025
Hiring bureau will review and select candidates for an interview.
Step 5: Offer of Employment: Late January 2025 Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment. Step 6: Start Date: Late January 2025
A start date will be determined after all conditions of employment have been met.
Timeline is approximate and subject to change without notice.
Additional Information
Click here
for additional information regarding the following:
Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity
To apply, please visit
https://apptrkr.com/5875278
jeid-5f5859b0239a2e4ab3f93c50220218e8
Copyright ©2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
City of Portland
Salary:
$22.00 - $28.00 Hourly
Job Type:
Casual
Job Number:
2024-01225
Location:
1120 SW 5th Ave, OR
Bureau:
Portland Water Bureau
Closing:
12/23/2024 11:59 PM Pacific
The Position
Are you seeking a role where you can showcase your Human Resources-related skills?
If so,
the Portland Water Bureau seeks a qualified candidate to join them as an People Operations Assistant (Community Service Aide II)!
About the Position Job Appointment:
Casual
Work Schedule: Schedule will be from 20 hours to 30 hours per week, averaging two to three days a week. This role will work with their hiring manager to determine their schedule.
Note: This Community Service Aide (CSA II) position has a maximum of 1,400 hours in a calendar year.
Work Location: This position will rotate between two work locations, The Portland Building - 1120 SW 5th Ave., Portland, OR 97204
in Downtown Portland (primary location) and the Water Interstate Building - 664 N. Tillamook St., Portland, OR 97227. This position requires in-office presence.
Benefits:
This position has limited benefits eligibility. Please review our benefit tab for more information.
Union
Representation:
This position is not represented by a union.
Application Materials:
Please click APPLY to submit your application via the City of Portland's online portal. You will need to submit a
resume
and supplemental questions for this application.
Position Summary
This position will provide administrative support for the People Operations Unit. The People Operations Unit is part of the Business Services group. This group includes many of the bureau's core employee-focused functions, including people operations, communications and outreach, equity and policy, employee experience and development, and strategic planning. This unit provides comprehensive support for improving recruitment, retention, and payroll operations. People Operations is adjacent to HR, performing a strategic function of serving employees as internal customers. They stay abreast of workplace dynamics, implementing programs that respond to an evolving workplace. The aim is to support managers and employees as a strategic thought partner.
This part-time position is for someone that has some experience in human resources related functions, has strong computer skills, attention to detail, and a willingness to contribute to the unit's success. In addition to providing routine administrative support, other tasks may include, but are not limited to - Creating data dashboards and presentations. Assisting with website editing. Assisting with payroll tasks. Providing support for meeting and event planning. Assisting employees with finding solutions to their needs. As People Operations Assistant (
CSA II), you will:
Administer program and project communications relating to employee life-cycle processes and payroll administration. Tasks may include answering employee questions, fixing processing errors, and distributing paychecks. Make recommendations and collaborate on projects improving effectiveness and efficiency. Research and share information to provide answers to questions from other Bureaus/Offices, employees, and various organizations, committees, community groups, and labor representatives. Present objective analyses, observations, findings, conclusions, and recommendations to supervisors, managers, as oral presentations and in public forums. Provide support with training, coordinating and serve on committees, and other collaborative spaces. For example, this role will assist with new hire orientation programming. About Portland Water Bureau:
The Portland Water Bureau (PWB) serves almost a million people in the Portland area, about a quarter of Oregon's population. PWB values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public.
Our mission:
We serve excellent water every minute of every day.
Our vision:
The water our community loves is safe and abundant for generations to come.
Our equity commitment:
We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult - and essential - work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities.
Our values:
Honor our responsibility.
We take part in a long legacy of careful stewardship of natural resources, infrastructure, and public trust. We never forget that water is essential.
Serve our community.
We know people depend on us. We are dedicated to listening, communicating, and acting with compassion.
Work well.
Our strength lies in the skills, expertise, and creativity our employees bring to work every day. We work hard, we work safely, and we adapt.
Use money wisely.
We work to control costs while maintaining high standards. We invest to make our water system stronger, more flexible, and better prepared for challenges ahead.
We value diverse perspectives and life experiences and aspire to hire and support people who reflect the diversity of the people of Portland. People of color, LGBTQA+ and other identities, people with disabilities, and veterans are encouraged to apply. Employees are guided by the shared values of public service, customers, communication, and equity. We work hard every day to share the stories about how our investments in the water system ensure safe and abundant water for generations to come. Your unique perspective and lived experience will help shape our work and strengthen our organization.
Have a question?
Contact Information:
Vanessa Bodien, Recruiter
Bureau of Human Resources
[email protected]
To Qualify
The following minimum qualifications are required for this position:
Knowledge
of and
experience
with standard office programs, such as Microsoft Office (Outlook, Word, Excel, Teams, and more). Knowledge
of and
experience
with enterprise business systems, such as SAP. Ability
and
experience
with working in an office environment supporting tasks related to payroll, employee services, training and development, or related field. Experience
with using tact and discretion in dealing with confidential and sensitive information. Strong interpersonal, verbal, and written communication
skills , including the ability to communicate across different communication styles and cultural backgrounds.
The following qualifications are preferred,
b ut not required to apply
:
A minimum of two years of experience, either part- or full-time, providing administrative support in one or more of the following areas - payroll, employee services, human resources, or related field. Experience with talent acquisition and position management Public sector experience welcomed, but not required. The Recruitment Process
There may be additional delays with our recruitment timeline due to the holiday season - Thank you for understanding.
** PLEASE NOTE :
The eligible list generated from this recruitment may be used to fill future vacancies**
Step 1: Apply online between December 16, 2024 - December 23, 2024
Required Application Materials:
Resume Supplemental Questions Optional Application Materials:
If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc) by the closing date of the recruitment.
Application Tips:
Do not attach any additional documents. Only the documents requested in the job application will be reviewed. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Please note ,
all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. You can use AI tools to assist with your job application. However, please make sure to personalize your responses to supplemental questions. Avoid copying and pasting directly from the AI tool you use. We encourage using AI to generate ideas and then tailoring the text to reflect your own experiences and skills. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of December 23, 2024
There will be an evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of January 6, 2025
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): Mid-January 2025
Hiring bureau will review and select candidates for an interview.
Step 5: Offer of Employment: Late January 2025 Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment. Step 6: Start Date: Late January 2025
A start date will be determined after all conditions of employment have been met.
Timeline is approximate and subject to change without notice.
Additional Information
Click here
for additional information regarding the following:
Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity
To apply, please visit
https://apptrkr.com/5875278
jeid-5f5859b0239a2e4ab3f93c50220218e8
Copyright ©2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency