Software Resources
Executive Assistant
Software Resources, Burbank, California, United States, 91520
Software Resources has an immediate job opportunity for an Executive Assistant with a major corporation in Burbank, CA.
This position splits time between Burbank, Century City, and Santa Monica. The teams will be fully Burbank-based by the end of 2025. Fridays are remote.
The Executive spends Mon & Thurs in Burbank, Tues in Cent City, Wed in Santa Monica, Fri are remote. The Executive Assistant needs to be flexible in case they'll be needed to be on that schedule. They will start the interview process in Jan.
Duration : 5 month(s) Pay Rate:
$35 - $39/hr DOE
MUST HAVES:
OUTLOOK guru- due to Heavy scheduling, work in Concur - expense reports, Excellent Communication Skills, Team Player, don't be afraid to Ask Questions, Proactive, very Resourceful and personable. Possible OT, not guaranteed.
Description : The EVP, Publicity, Entertainment Television is looking for a highly qualified, creative, and enthusiastic temporary Executive Assistant to provide comprehensive administrative support while the sitting assistant is on leave. Primary duties include maintaining calendar and expense reports, coordinating, and capturing notes and next steps in meetings, booking travel arrangements (flights, hotel, cars), distributing pertinent information internally to teams, aiding at events, and maintaining communications with the Television Studios publicity teams.
The role requires someone who always possesses positivity and professionalism and an innate sense of hustle. This person will be extremely detail-oriented and organized with an ability to multitask a high volume of assignments within a fast-paced environment. Quick decision making and discretion are key. The ideal candidate has an interest in learning more about entertainment publicity from a front row seat, has a highly efficient work ethic and an ability to proactively spot and act on needs within the business.
Provide day-to-day administrative support to the EVP, including but not limited to, the following: Administrative • Manage a high volume of meetings, complete detailed expense reports, and maintain an organized and extensive business calendar • Efficiently organize the flow of information to and from the EVP's office Project Work • Coordinate staff meetings and occasional team events • Assist with compiling and distributing DET content announcements • Maintain team contact lists • Support the EVP during press events as needed (e.g., premieres, screenings, junkets) • Contribute to special projects as needed • Draft and proofread press materials as needed Internal Relationships • Interact with company leadership, talent and showrunners • Interact with Disney Entertainment Television management and administrative staff • Manage relationships with teams across the EVP's purview External Relationships • Interact with press, PR firms, and industry executives • Interact with talent and their publicists or representatives
Basic Qualifications: • 1+ years of administrative experience on a high-volume entertainment desk at a studio, network, production company or agency. • Proficiency with Concur, MS Word, Excel, PowerPoint, and Outlook • Proven organizational and prioritization skills • Able to discreetly handle highly confidential and sensitive information • Effective communication skills in both verbal and written form • Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision • Ability to multitask a variety of projects at any given time and manage deadlines independently • Willingness to work overtime as required, including in-person events • Strong interpersonal skills and team player attitude with the ability to interact with multiple levels of employees and clients within and outside the organization. • Interested in the entertainment industry and PR field • Self-motivated and proactive
Preferred Qualifications: • 2+ of administrative experience on a high-volume desk • Publicity experience recommended but not required • Prev Disney or Agency exp • Prev worked for an Executive • Facilities exp a plus
Required Education: Bachelor's Degree or equivalent combination of work exp
Don't delay. Join the Software Resources team today! Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers. To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
The Executive spends Mon & Thurs in Burbank, Tues in Cent City, Wed in Santa Monica, Fri are remote. The Executive Assistant needs to be flexible in case they'll be needed to be on that schedule. They will start the interview process in Jan.
Duration : 5 month(s) Pay Rate:
$35 - $39/hr DOE
MUST HAVES:
OUTLOOK guru- due to Heavy scheduling, work in Concur - expense reports, Excellent Communication Skills, Team Player, don't be afraid to Ask Questions, Proactive, very Resourceful and personable. Possible OT, not guaranteed.
Description : The EVP, Publicity, Entertainment Television is looking for a highly qualified, creative, and enthusiastic temporary Executive Assistant to provide comprehensive administrative support while the sitting assistant is on leave. Primary duties include maintaining calendar and expense reports, coordinating, and capturing notes and next steps in meetings, booking travel arrangements (flights, hotel, cars), distributing pertinent information internally to teams, aiding at events, and maintaining communications with the Television Studios publicity teams.
The role requires someone who always possesses positivity and professionalism and an innate sense of hustle. This person will be extremely detail-oriented and organized with an ability to multitask a high volume of assignments within a fast-paced environment. Quick decision making and discretion are key. The ideal candidate has an interest in learning more about entertainment publicity from a front row seat, has a highly efficient work ethic and an ability to proactively spot and act on needs within the business.
Provide day-to-day administrative support to the EVP, including but not limited to, the following: Administrative • Manage a high volume of meetings, complete detailed expense reports, and maintain an organized and extensive business calendar • Efficiently organize the flow of information to and from the EVP's office Project Work • Coordinate staff meetings and occasional team events • Assist with compiling and distributing DET content announcements • Maintain team contact lists • Support the EVP during press events as needed (e.g., premieres, screenings, junkets) • Contribute to special projects as needed • Draft and proofread press materials as needed Internal Relationships • Interact with company leadership, talent and showrunners • Interact with Disney Entertainment Television management and administrative staff • Manage relationships with teams across the EVP's purview External Relationships • Interact with press, PR firms, and industry executives • Interact with talent and their publicists or representatives
Basic Qualifications: • 1+ years of administrative experience on a high-volume entertainment desk at a studio, network, production company or agency. • Proficiency with Concur, MS Word, Excel, PowerPoint, and Outlook • Proven organizational and prioritization skills • Able to discreetly handle highly confidential and sensitive information • Effective communication skills in both verbal and written form • Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision • Ability to multitask a variety of projects at any given time and manage deadlines independently • Willingness to work overtime as required, including in-person events • Strong interpersonal skills and team player attitude with the ability to interact with multiple levels of employees and clients within and outside the organization. • Interested in the entertainment industry and PR field • Self-motivated and proactive
Preferred Qualifications: • 2+ of administrative experience on a high-volume desk • Publicity experience recommended but not required • Prev Disney or Agency exp • Prev worked for an Executive • Facilities exp a plus
Required Education: Bachelor's Degree or equivalent combination of work exp
Don't delay. Join the Software Resources team today! Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers. To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/