Broward County Sheriff's Office
Administrative Support Specialist
Broward County Sheriff's Office, Lauderdale Lakes, Florida, United States
Salary:
$39,611.01 - $58,522.90 Annually
Location :
Lauderdale Lakes, FL
Job Type:
Permanent Full Time
Job Number:
24041J
Department:
Community Programs
Division:
Drug Court Treatment Program
Opening Date:
12/30/2024
Closing Date:
1/10/2025 11:59 PM Eastern
Minimum Requirements
A new vacancy now exists in the Department of Community Programs - Drug Court Treatment Program.
This vacancy is primarily open to current BSO employees holding the Administrative Support Specialist classification. To be considered, e
ligible BSO employees must apply and have completed their probationary period by the listed closing date. Must be a current BSO employee classified as an Administrative Support Specialist who has successfully completed their probationary period. If no applications from BSO employees holding the
Administrative Support Specialist
classification are received, the following candidates will also be considered for the vacancy.
Must be a current BSO employee who has successfully completed their probationary period by the listed closing date. One (1) year previous experience and/or training in administrative support functions. Experience should clearly document the following:
Extensive experience with the use of computer word processing, spreadsheet, and database software programs for the maintenance of files and documents. Demonstrated experience in generating of reports, memos, and written communication of general information or confidential nature. Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system required.
PeopleSoft experience preferred. Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance. An equivalent combination of training and experience may be considered.
Such experience must be clearly documented for consideration.
Nature of Work
Under administrative direction, the purpose of the position is to provide administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Sergeant or civilian equivalent. Position may be assigned to a large operating unit and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents receive initial instruction in unit functions. Position is distinguished from that of Clerical Specialist by greater latitude in exercise of independent judgment concerning assigned duties, and periodic supervisory review for adherence to prescribed standards. Essential Functions/Physical Requirements
Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages.
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
Receives, sorts, screens and distributes incoming mail; prepares out-going mail.
Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests.
Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.
Assists other unit personnel in supporting efficient functioning of the work unit.
Performs related duties as directed.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). May require physical agility and balance for tasks, such as climbing, kneeling, bending, stooping and/or reaching for objects at or above floor level. Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Recruitment Information
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.
BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.
The Broward Sheriff's Office values the contributions of its certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team.
Here's a sampling of typical employee benefits:
Medical Insurance: Various plans including HMO, HMO Open Access and POS options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offered Domestic Partner coverage: Medical, dental and vision coverage is offered Life Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also available Dental Insurance: Three plans (DHMO, PPO and Indemnity) are available and pre-tax premium conversion is an option Line of Duty benefits Vision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election). Voluntary Long and Short-Term Disability. Voluntary Long Term Care Insurance Retirement plan under the Florida Retirement System. Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus days Sick leave pool and donated leave program 24-hour fitness center Employee Assistance Program, on-site and through medical insurance Wellness programs including on-site lunch-time seminars and health screenings for blood pressure, cholesterol, etc. Florida Prepaid College Program payroll deduction program On-site insurance representatives for medical, dental and vision programs Voluntary Legal aid discount program Flu and Hepatitis B vaccines at no charge DRUG-FREE WORKPLACE PROGRAM: The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.
For information on the Drug-Free Awareness Program:
https://www.flsenate.gov/laws/statutes/2011/440.102
https://b.ahca.myflorida.com/MCHQ/Health_Facility_Regulation/Lab_HomeServ/drugs.shtml
http://icms.sheriff.bso/homepages/pages.cfm?fk_tblUsers=63A15D87-F2AC-4973-85A9-64FFEA076F8C&fk_tblPage=95371B80-C2FD-4EB3-A91B-5D55FB4C2F6D
01
Are you currently employed by the Broward Sheriff's Office and have successfully completed your probationary period?
Yes No
02
Do you have experience using computer word processing, spreadsheet, and database software programs for the maintenance of files and documents?
Yes No
03
Do you have experience generating reports, memos, and documents that are of general information or confidential nature?
Yes No
04
Do you have experience entering payroll and purchase orders into a payroll/procurement system?
Yes No
05
Do you have experience using PeopleSoft?
Yes No
Required Question
$39,611.01 - $58,522.90 Annually
Location :
Lauderdale Lakes, FL
Job Type:
Permanent Full Time
Job Number:
24041J
Department:
Community Programs
Division:
Drug Court Treatment Program
Opening Date:
12/30/2024
Closing Date:
1/10/2025 11:59 PM Eastern
Minimum Requirements
A new vacancy now exists in the Department of Community Programs - Drug Court Treatment Program.
This vacancy is primarily open to current BSO employees holding the Administrative Support Specialist classification. To be considered, e
ligible BSO employees must apply and have completed their probationary period by the listed closing date. Must be a current BSO employee classified as an Administrative Support Specialist who has successfully completed their probationary period. If no applications from BSO employees holding the
Administrative Support Specialist
classification are received, the following candidates will also be considered for the vacancy.
Must be a current BSO employee who has successfully completed their probationary period by the listed closing date. One (1) year previous experience and/or training in administrative support functions. Experience should clearly document the following:
Extensive experience with the use of computer word processing, spreadsheet, and database software programs for the maintenance of files and documents. Demonstrated experience in generating of reports, memos, and written communication of general information or confidential nature. Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system required.
PeopleSoft experience preferred. Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance. An equivalent combination of training and experience may be considered.
Such experience must be clearly documented for consideration.
Nature of Work
Under administrative direction, the purpose of the position is to provide administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Sergeant or civilian equivalent. Position may be assigned to a large operating unit and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents receive initial instruction in unit functions. Position is distinguished from that of Clerical Specialist by greater latitude in exercise of independent judgment concerning assigned duties, and periodic supervisory review for adherence to prescribed standards. Essential Functions/Physical Requirements
Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages.
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
Receives, sorts, screens and distributes incoming mail; prepares out-going mail.
Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests.
Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines.
Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.
Assists other unit personnel in supporting efficient functioning of the work unit.
Performs related duties as directed.
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). May require physical agility and balance for tasks, such as climbing, kneeling, bending, stooping and/or reaching for objects at or above floor level. Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Recruitment Information
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.
BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.
The Broward Sheriff's Office values the contributions of its certified and civilian employees. The agency's outstanding Benefits Package is one of the ways BSO retains its employees and attracts new personnel to the BSO team.
Here's a sampling of typical employee benefits:
Medical Insurance: Various plans including HMO, HMO Open Access and POS options with pre-tax premium conversion available. New employees are eligible on the first of the month following the date of hire. Prescription plans are also offered Domestic Partner coverage: Medical, dental and vision coverage is offered Life Insurance: One times salary for basic life and AD&D at no cost to the employee. Additional voluntary term life and dependent life are also available Dental Insurance: Three plans (DHMO, PPO and Indemnity) are available and pre-tax premium conversion is an option Line of Duty benefits Vision Care Insurance: 100% of the premium for single and family coverage paid for by the Broward Sheriff's Office (in combination with medical insurance election). Voluntary Long and Short-Term Disability. Voluntary Long Term Care Insurance Retirement plan under the Florida Retirement System. Sick leave, annual leave, holiday leave, bereavement leave, military leave, personal day, bonus days Sick leave pool and donated leave program 24-hour fitness center Employee Assistance Program, on-site and through medical insurance Wellness programs including on-site lunch-time seminars and health screenings for blood pressure, cholesterol, etc. Florida Prepaid College Program payroll deduction program On-site insurance representatives for medical, dental and vision programs Voluntary Legal aid discount program Flu and Hepatitis B vaccines at no charge DRUG-FREE WORKPLACE PROGRAM: The Broward Sheriff's Office is recognized as a Drug-Free Workplace pursuant to Chapter 440, Florida Statues. BSO is committed to providing a safe work environment and to fostering the well-being and health of its employees to preserve a happier, healthier workforce. All BSO employees share the responsibility of maintaining a safe, productive and drug-free work environment. BSO is dedicated to programs that enhance the well-being and health of its employees and the public's safety.
For information on the Drug-Free Awareness Program:
https://www.flsenate.gov/laws/statutes/2011/440.102
https://b.ahca.myflorida.com/MCHQ/Health_Facility_Regulation/Lab_HomeServ/drugs.shtml
http://icms.sheriff.bso/homepages/pages.cfm?fk_tblUsers=63A15D87-F2AC-4973-85A9-64FFEA076F8C&fk_tblPage=95371B80-C2FD-4EB3-A91B-5D55FB4C2F6D
01
Are you currently employed by the Broward Sheriff's Office and have successfully completed your probationary period?
Yes No
02
Do you have experience using computer word processing, spreadsheet, and database software programs for the maintenance of files and documents?
Yes No
03
Do you have experience generating reports, memos, and documents that are of general information or confidential nature?
Yes No
04
Do you have experience entering payroll and purchase orders into a payroll/procurement system?
Yes No
05
Do you have experience using PeopleSoft?
Yes No
Required Question