Charles County Public Schools
Mailroom - Communications Clerk
Charles County Public Schools, La Plata, MD, United States
Job Description
Terms of Employment: 12-Month
Exemption Status: Non-Exempt
SALARY SCALE: UA Grade 7-8
https://www.ccboe.com/careers/salary-scales
EDUCATION AND WORK EXPERIENCE
• High School diploma or GED required.
• Maryland Class C Driver's license required.
• Experience in mailroom operations and switchboard visitor management preferred.
QUALIFICATIONS
• Knowledge of U.S. Postal Service shipping processes, bulk mail procedures and other mail services required.
• Knowledge of United Parcel Service/FedEx shipping processes preferred.
• Knowledge of technology use, including Microsoft Office 365 programs, required.
• Ability to quickly learn new software, including postage processing, package scanning and tracking, and mail/package inventory software.
• Ability to lift up to 50 pounds.
• Excellent communication, public relations and customer service skills.
• Ability to work a flexible schedule.
• Knowledge of managing a centralized phone switchboard preferred.
• Preference for candidates who are bilingual in Spanish.
ESSENTIAL JOB FUNCTIONS
• Sorts department/office/school and external mail.
• Checks in UPS and Fed Express packages.
• Delivers mail to selected buildings and La Plata Post Office daily.
• Tracks mailroom financial records using Excel and Quicken programs, including the bulk mail and postage accounts.
• Processes bulk mailing requests according to U.S. Post Office guidelines.
• Trains administrative office staff and school-based staff on correct procedures for bulk mail requests.
• Handles mailroom vendors.
• Sorts U.S. Post Office mail daily; sorts interoffice mail that is received from Charles County Public Schools buildings (44 schools and centers).
• Operates the Jesse L. Starkey Administration Building main switchboard and building visitor-entry system, as needed.
• Drives mail to and from post office locations in Waldorf and La Plata.
• Supports the Office of Communications with clerical needs, when necessary.
ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS
The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.
Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Dr. Mike Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 Coordinator (employees/adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.
Terms of Employment: 12-Month
Exemption Status: Non-Exempt
SALARY SCALE: UA Grade 7-8
https://www.ccboe.com/careers/salary-scales
EDUCATION AND WORK EXPERIENCE
• High School diploma or GED required.
• Maryland Class C Driver's license required.
• Experience in mailroom operations and switchboard visitor management preferred.
QUALIFICATIONS
• Knowledge of U.S. Postal Service shipping processes, bulk mail procedures and other mail services required.
• Knowledge of United Parcel Service/FedEx shipping processes preferred.
• Knowledge of technology use, including Microsoft Office 365 programs, required.
• Ability to quickly learn new software, including postage processing, package scanning and tracking, and mail/package inventory software.
• Ability to lift up to 50 pounds.
• Excellent communication, public relations and customer service skills.
• Ability to work a flexible schedule.
• Knowledge of managing a centralized phone switchboard preferred.
• Preference for candidates who are bilingual in Spanish.
ESSENTIAL JOB FUNCTIONS
• Sorts department/office/school and external mail.
• Checks in UPS and Fed Express packages.
• Delivers mail to selected buildings and La Plata Post Office daily.
• Tracks mailroom financial records using Excel and Quicken programs, including the bulk mail and postage accounts.
• Processes bulk mailing requests according to U.S. Post Office guidelines.
• Trains administrative office staff and school-based staff on correct procedures for bulk mail requests.
• Handles mailroom vendors.
• Sorts U.S. Post Office mail daily; sorts interoffice mail that is received from Charles County Public Schools buildings (44 schools and centers).
• Operates the Jesse L. Starkey Administration Building main switchboard and building visitor-entry system, as needed.
• Drives mail to and from post office locations in Waldorf and La Plata.
• Supports the Office of Communications with clerical needs, when necessary.
ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS
The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.
Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.
The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Dr. Mike Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 Coordinator (employees/adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.