Executive Administrative Assistant Job at BCForward in New York

BCforward is currently seeking a highly motivated Executive Administrative Assistant for an opportunity in New York, NY 10017!

Job Details:

Job Title: Executive Administrative Assistant

Location: New York, NY 10017

Job Type: Contract

Duration: 3 months and possible to extension

Anticipated Start Date: Asap

Job Description:

A successful Executive Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivated organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of business. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

· Maintain complex and detailed calendars for multiple executives

· Screen incoming calls and determine the level of priority, while using caution in dispensing information

· Manage the coordination and logistics of both internal and external meetings

· Arrange and coordinate complicated domestic and international travel

· Organize all aspects for offsite conferences and external events, including catering and transportation

· Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

· Work cooperatively with the administrative assistant’s team, in positive partnership to support each other smoothly

Required Qualifications, Capabilities and Skills

· At least five years of executive administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

· Tact and good judgment in confidential situations, and proven experience interacting with senior management

· Strong interpersonal, written, and oral communication skill