Administrative Assistant Job at Angela Scribe in Santa Ana

Job Title: Administrative Assistant

Location: Santa Ana, CA
Job Type: Full-time
Job Overview:

We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure the smooth and efficient operation of the office. This individual will play a key role in managing administrative tasks, coordinating office activities, and assisting with a variety of clerical duties. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities:

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and proofread documents, reports, and presentations.
• Order and maintain office supplies and inventory.
• Assist with project management tasks and general office administration.
• Handle incoming and outgoing mail and packages.
• Perform data entry and maintain spreadsheets or databases.
• Assist in the preparation of meetings, presentations, and reports.
• Provide general administrative support to other departments and senior staff.
• Ensure the office is organized and running smoothly, addressing any issues as they arise.

Qualifications:

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving skills.
• Excellent time management skills and the ability to prioritize tasks effectively.
• High school diploma or equivalent; associate's or bachelor's degree preferred.