THE PODIATRY COMPANY
Executive Assistant Job at THE PODIATRY COMPANY in Hermosa Beach
THE PODIATRY COMPANY, Hermosa Beach, CA, US, 90254
Job Description
Job Description
Reports directly to the Executive Director (ED) and The Podiatry Company (TPC). Duties include, but are not limited to:
Administrative Tasks
- Handling correspondence (emails, calls, and letters) on behalf of the ED as advised.
- Preparing reports, presentations, and documents.
- Organizing and maintaining files and records.
- Processing invoices, expenses, and reimbursements.
Meeting Coordination
- Arranging and coordinating meetings, including preparing agendas.
- Ensuring meeting materials are organized and distributed beforehand.
- Liaising with attendees and stakeholders to confirm schedules.
Travel Management
- Booking hotels, meals, and transportation for BOD or Exam Committee members.
- Handling last-minute changes to travel plans.
Communication
- Acting as the point of contact between the executive and internal/external parties.
- Screening and prioritizing incoming requests.
Project Assistance
- Assisting with planning and executing projects, including as directed by BOD or TPC.
- Researching and compiling information for decision-making.
Office Management
- Ensuring office supplies and resources are stocked.
- Maintaining records of expenses and payments, available to ED at all times.
- Paying invoices and scheduling regular payments.
- Assisting with coordinating team efforts.
Personal Assistance
- Very limited as needed by ED, especially with travel.
- Assisting with events, including planning and logistics.
*pay is negotiable, based on experience