Lucia Mar USD
SECRETARY II - DISTRICT OFFICE (Bilingual English/Spanish Preferred) Job at Luci
Lucia Mar USD, Arroyo Grande, CA, United States, 93421
Position Type:
Secretary/Secretary II
Date Posted:
12/18/2024
Location:
Business Services
Closing Date:
01/17/2025
POSITION(S): Secretary II (Bilingual English/Spanish Preferred)
Site: District Office/Business Office
SUMMARY OF DUTIES:
Monday through Friday, 8 hours/day, 8:00 a.m. - 4:30 p.m.
SALARY: Range 19, salary placement from $3,262 through $4,549 monthly (depending on prior experience) + 2% bilingual stipend
Salary prorated based on start date and prior experience.
PROCEDURE FOR APPLICATIONS:
APPLICATION DEADLINE: Applications and supporting documents must be submitted by FRIDAY, JANUARY 17, 2025 AT 4:30 P.M.
All applicants must take and pass a clerical examination to be considered for the position.
Testing is scheduled for THURSDAY, JANUARY 23, 2025.
Interviews are scheduled to be held on WEDNESDAY, JANUARY 29, 2025.
The provisions of this Notice of Vacancy do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.
The Lucia Mar Unified School District prohibits unlawful discrimination, intimidation, harassment (including sex-based harassment) or bullying based on a person's actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions and recovery; parental, family, or marital status; reproductive health decision making; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer and Title IX Coordinator: Jennifer Handy, Assistant Superintendent of Human Resources at 602 Orchard Street, Arroyo Grande, California, 93420. Phone: 805-474-3000 ext. 1190 Email: jennifer.handy@lmusd.org
AN EQUAL OPPORTUNITY EMPLOYER
CLASSIFIED JOB DESCRIPTION
REVISED DATE: November 18, 2014
TITLE: SECRETARY II
SALARY RANGE: 19
JOB SUMMARY
Under supervision, to perform both clerical and secretarial duties for an administrator.
QUALIFICATIONS
a. Required:
1. Graduation from high school or its equivalent.
2. One year of previous experience in clerical or secretarial work.
3. Ability to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.
4. Knowledge of current office practices and procedures, including proper telephone techniques, spelling, punctuation, grammar word processing, accurate alpha/numeric filing, proficient use of current office equipment including computers, fax machines and photocopier.
5. Ability to read, understand, and follow oral and written instructions.
6. Ability to organize and execute work efficiently.
7. Ability to act calmly and sensibly in stressful situations.
8. Ability to multi-task in a fast-paced environment and with frequent interruptions.
9. Ability to establish and maintain effective working relationships with staff, students, and parents.
b. Desirable:
1. Additional training in typing, business correspondence and current office methods.
2. Ability to communicate in Spanish.
3. School office experience as a Secretary I or similar office experience.
4. Knowledge Microsoft Office Suite including Excel, Word, PowerPoint, Publisher and Outlook.
5. Possession of a valid California driver license.
ESSENTIAL FUNCTIONS
1. Perform a variety of clerical tasks including word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments, prepare requisitions and maintain records of supplies, receive equipment and maintain inventory file.
2. Assist with student enrolling and discharging as directed.
3. Input student daily attendance including tardy, absence, lunch count, etc., and, generate attendance reports and letters as necessary.
4. May generate Independent Study (IS) contracts; maintain IS log; collect student materials/lessons, and other related activities.
5. May assist with updating Student Emergency Cards, as needed.
6. May assist with generating purchase, technology, and/or work orders as directed.
7. May assist with maintaining school volunteer information/database/files.
8. May assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
9. May assist with SubCast/SubFinder and organizing information for daily substitutes.
10. Distribute mail; send fax messages, record and send messages.
11. Schedule meetings as needed, including but not limited to: SST, IEP, and School Site Council.
12. Answer telephone and give out appropriate information to school personnel and the public.
13. Perform other duties as reasonably related to classification.
OTHER ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS
NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.
SUPERVISION: The Secretary II is under the supervision of the principal, or other designated management employee.
AN EQUAL OPPORTUNITY EMPLOYER
The Lucia Mar Unified School District Board of Education prohibits discrimination of job applicants on the basis of race, color, national origin, ancestry, religious creed, age, marital status, pregnancy, physical or mental disability, mental condition, veteran status, gender, and the actual or perceived sexual orientation.
AN EQUAL OPPORTUNITY EMPLOYER
Secretary/Secretary II
Date Posted:
12/18/2024
Location:
Business Services
Closing Date:
01/17/2025
POSITION(S): Secretary II (Bilingual English/Spanish Preferred)
Site: District Office/Business Office
SUMMARY OF DUTIES:
- District Office Receptionist;
- Be first responder to public inquiries; greet walk-ins, answer questions, and route to the appropriate district personnel;
- Answer district switchboard and route calls accordingly;
- Assist the Superintendent's and Business Office with clerical duties;
- Scan documents for various district departments for permanent storage
Monday through Friday, 8 hours/day, 8:00 a.m. - 4:30 p.m.
SALARY: Range 19, salary placement from $3,262 through $4,549 monthly (depending on prior experience) + 2% bilingual stipend
Salary prorated based on start date and prior experience.
- Link to CLASSIFIED Salary Schedule
PROCEDURE FOR APPLICATIONS:
- All interested current employees may apply as an internal applicant and include the 50 wpm net typing certificate (on-line typing certificates are not accepted)
- All interested outside applicants may apply as an external applicant and include the following: Cover Letter, Résumé, One (1) signed letter of recommendation within the last year, 50 wpm net typing certificate (online typing certificates are not accepted)
APPLICATION DEADLINE: Applications and supporting documents must be submitted by FRIDAY, JANUARY 17, 2025 AT 4:30 P.M.
All applicants must take and pass a clerical examination to be considered for the position.
Testing is scheduled for THURSDAY, JANUARY 23, 2025.
Interviews are scheduled to be held on WEDNESDAY, JANUARY 29, 2025.
The provisions of this Notice of Vacancy do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.
The Lucia Mar Unified School District prohibits unlawful discrimination, intimidation, harassment (including sex-based harassment) or bullying based on a person's actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions and recovery; parental, family, or marital status; reproductive health decision making; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer and Title IX Coordinator: Jennifer Handy, Assistant Superintendent of Human Resources at 602 Orchard Street, Arroyo Grande, California, 93420. Phone: 805-474-3000 ext. 1190 Email: jennifer.handy@lmusd.org
AN EQUAL OPPORTUNITY EMPLOYER
CLASSIFIED JOB DESCRIPTION
REVISED DATE: November 18, 2014
TITLE: SECRETARY II
SALARY RANGE: 19
JOB SUMMARY
Under supervision, to perform both clerical and secretarial duties for an administrator.
QUALIFICATIONS
a. Required:
1. Graduation from high school or its equivalent.
2. One year of previous experience in clerical or secretarial work.
3. Ability to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.
4. Knowledge of current office practices and procedures, including proper telephone techniques, spelling, punctuation, grammar word processing, accurate alpha/numeric filing, proficient use of current office equipment including computers, fax machines and photocopier.
5. Ability to read, understand, and follow oral and written instructions.
6. Ability to organize and execute work efficiently.
7. Ability to act calmly and sensibly in stressful situations.
8. Ability to multi-task in a fast-paced environment and with frequent interruptions.
9. Ability to establish and maintain effective working relationships with staff, students, and parents.
b. Desirable:
1. Additional training in typing, business correspondence and current office methods.
2. Ability to communicate in Spanish.
3. School office experience as a Secretary I or similar office experience.
4. Knowledge Microsoft Office Suite including Excel, Word, PowerPoint, Publisher and Outlook.
5. Possession of a valid California driver license.
ESSENTIAL FUNCTIONS
1. Perform a variety of clerical tasks including word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments, prepare requisitions and maintain records of supplies, receive equipment and maintain inventory file.
2. Assist with student enrolling and discharging as directed.
3. Input student daily attendance including tardy, absence, lunch count, etc., and, generate attendance reports and letters as necessary.
4. May generate Independent Study (IS) contracts; maintain IS log; collect student materials/lessons, and other related activities.
5. May assist with updating Student Emergency Cards, as needed.
6. May assist with generating purchase, technology, and/or work orders as directed.
7. May assist with maintaining school volunteer information/database/files.
8. May assist with providing first aid and medications to students as needed; record information in student first aid log; communicate with parents regarding student first aid situations.
9. May assist with SubCast/SubFinder and organizing information for daily substitutes.
10. Distribute mail; send fax messages, record and send messages.
11. Schedule meetings as needed, including but not limited to: SST, IEP, and School Site Council.
12. Answer telephone and give out appropriate information to school personnel and the public.
13. Perform other duties as reasonably related to classification.
OTHER ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS
- Ability to sit for extended periods of time.
- Ability to see and read printed matter with or without visual aids.
- Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
- Ability to communicate so others will clearly understand normal conversation.
- Physical dexterity in limbs and digits to operate computer keyboard and other office machines used.
- Ability to stand, walk, twist, bend over, grasp, reach overhead, push pull and move, lift and/or carry up to 5 pounds on a regular basis and up to 15 pounds occasionally.
- Ability to concentrate on a single task for up to two (2) hours at a time.
- Ability to learn quickly and adapt to a variety of machinery, instructions, and task methods.
- Ability to multi-task and meet deadlines in terms of work assignment schedules.
- Ability to work in stressful situations and remain calm under pressure.
- Interact daily in person with other members of the school staff, students, parents, community members, vendors and other school visitors, and possess comfortable interpersonal skills and cooperative attitudes.
- Because of the time urgent nature of duties and because work product of position is interdependent with that of other staff, consistent attendance is required.
- Convey an understanding, patient attitude toward other staff, students, parents, community members, vendors, and other school visitors.
- Maintain the privacy of confidential information.
NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.
SUPERVISION: The Secretary II is under the supervision of the principal, or other designated management employee.
AN EQUAL OPPORTUNITY EMPLOYER
The Lucia Mar Unified School District Board of Education prohibits discrimination of job applicants on the basis of race, color, national origin, ancestry, religious creed, age, marital status, pregnancy, physical or mental disability, mental condition, veteran status, gender, and the actual or perceived sexual orientation.
AN EQUAL OPPORTUNITY EMPLOYER