Administrative Assistant

Job Type

Full-time

Description

Position Summary

The Administrative Assistant is responsible for providing high-level administrative support to members of the leadership team requiring judgement and discretion. They manage time, information, and communications reliably and professionally using sound judgment. The Administrative Assistant works independently to respond to complex and sensitive issues and balances conflicting priority duties. They maintain excellent working relationships with employees and leadership at all levels with the highest levels of integrity and confidentiality.

Key Responsibilities

• Provides a broad range of administrative support functions for management which include coordinating office communications, scheduling, workflow, and processing of office forms.
• Coordinates, maintains, and creates various events, schedules, and calendars. Makes travel arrangements and coordinates large group meetings.
• Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates written and oral information to internal and external customers.
• Coordinates facilities requests and organizational needs; conducts research and analytical activities involving the gathering of background material and data in support of projects.
• Compiles, composes, edits, produces, and distributes a variety of documents including, but not limited to, detailed memos, e-mails, correspondence, reports, speeches presentations and other communications as needed.
• Takes and transcribes minutes of meetings; distributes agendas, minutes, and other materials to attendees.
• Maintains confidential files and records for assigned area of responsibility.
• Receive and screen all visitors and telephone calls providing information and handling issues that may require sensitivity and sound independent judgment.
• Perform data entry and maintain databases for Watterson programs and surveys.
• Using word processing software, compose routine and/or type memoranda, correspondence, reports, presentations, forms and other documents often of a highly sensitive and confidential nature.
• Proofread and check typed and other materials for accuracy, completeness, and compliance of Watterson policies and procedures.
• Schedule and confirm meetings and appointments.
• Screen requests for appointments.
• Make and confirm travel arrangements as assigned.
• Make arrangements for meetings and conferences.

Competency/Attributes

• Attention to Detail - directs attention to the task at hand to avoid making mistakes; shows concern for all aspects of the job no matter how small.
• Effective Communicator - consistently communicates with clarity and thoroughness in a clear, concise, and timely manner; demonstrates effective speaking and presentation skills.
• Discretion and Confidentiality- Ability to handle highly sensitive information with discretion and maintain a high level of confidentiality.
• Initiative - Self-starter, takes action beyond what is required, completes assignments independently, contributes to others' initiatives without being asked.
• Process oriented - good at figuring out the processes necessary to get things done; understands how to separate and combine tasks into efficient workflow, simplifies complex processes.
• Peer Relationships - easily gains trust and support of peers and encourages collaboration, quickly finds common ground, and solves problems for the good of all; is candid with peers.
• Problem Solving- Asks good questions and probes all sources for answers; sees underlying or hidden patterns; looks beyond the obvious and doesn't stop at the first answers. Uses rigorous logic and methods to analyze and understand why problems occur; generates and implements creative, cost effective and realistic solutions.
• Adaptability - Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands.

The successful candidates will receive a competitive compensation package that includes: health, dental, and vision insurance, company-sponsored 401K retirement plan, holidays, and paid time off (PTO). Watterson is an E-verify and Equal Opportunity Employer. Watterson conducts background checks as part of our hiring practices.

Requirements

Experience/Education

• Associate's Degree in related degree preferred
• 2-3 years of administrative experience
• Proficient in Microsoft Office Suite or related software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing

Salary Description

$45,000-55,000